Applying for an extension to the study right
You may apply for an extension to the normative duration of studies when the duration of studies is about to expire. If the normative time ends on 31 July the extension should be applied for by 31 May. If the normative time ends on 31 December the extension should be applied for by 31 October. This is so that the faculty has time to make a decision on the application before the study right ends. After having been granted the extension, the student also has to remember to register within the registration period.
A student applying for the extension of study right fills in an electronic application at the UEF E-services under “Student services” (requires registration using UEF user ID). The application is electronically transferred to the Faculty’s officer who, after having prepared the application, forwards it to the Dean to be decided. The student can keep track of the processing of the application in the E-services under the heading My Forms. The student has the option to receive the decision by email. Completed decisions are filed electronically.
Filling in applications and processing them is also possible by using mobile devices and outside the university campuses.
UEF E-services require login with the UEF username. UEF username is valid for 6 months after the study right has expired. If you are unable to log into the E-services, print out the Extension to the study right form on Kamu’s page of forms. Download, fill in, print and sign the form and return it to your faculty to the person listed below either by mail or as an email attachment.
The student must attach to the application
- Updated, scheduled and approved Personal Study Plan (PSP). The PSP must be approved by the study coordinator and it must clearly indicate the courses to be completed and the intended time schedule for completing them on an accuracy of one academic semester.
- Statement from the thesis supervisor on the progress of the thesis and estimated time of completing it.
- Explanation relating to the reasons that have caused the delay in the progression of the studies must be written in the form. If necessary, you may attach a separate document. Please note: Do not attach medical certificates as appendices. We will ask them separately if necessary.
Please note, if your application is incomplete it will be cancelled and returned to you. You must submit a new application with all the requested appendices.
Grounds for granting an extension
An extension will be granted if the faculty considers that the student has the necessary prerequisites to finish his or her degree within a reasonable period of time, considering the number and extent of the student’s completed and remaining courses. A feasible study plan is a prerequisite for granting the extension.
Specific reasons supporting the granting of an extension include suffering from an illness during the studies or being subject to other difficult conditions beyond the student’s control, civic activity, participation in international student or trainee exchange, and systematic involvement in elite sports.
A terminated study right can be restored upon application. A re-registration fee of €35 will be collected from the student if the right to study has already terminated when the student is applying for an extension or if the student has not followed the instructions given by his or her faculty on the application period and the right to study has terminated before an extension has been granted. In these cases always apply for an extension first. It is only after you have been granted the extension that you can re-register.
Length of the extension
The extension will be granted in academic semesters. The extension will be granted for a minimum of one and a maximum of four academic semesters at a time. Should the approved graduation plan span more than four academic semesters, the extension will nevertheless be granted for a maximum of four academic semesters. The student will need to make a new extension application for the remaining semesters.
Absences which are defined in the Universities Act and which are not included in the duration of studies (maternity, paternity and parental leave and conscription or voluntary military service) will also be considered in extensions according to certificates delivered by the student.
The duration of study for the student’s degree will continue to lapse if the student registers as absent during the extension.
Further information on extending the study right:
Riikka Myllys, amanuensis
Joensuu campus, Agora
Faculty of Science and Forestry
Pauliina Karvinen, coordinator
Joensuu campus, Borealis
Faculty of Health Sciences
Susanna Järvelin-Pasanen, Head of the student services
Kuopio campus, Medistudia
School of Pharmacy
Päivi Hartikainen, Coordinator
Kuopio campus, Canthia
Faculty of Social Sciences and Business Studies
Anne Korhonen, study coordinator
Joensuu campus, Aurora
Heli Kemppainen, amanuensis
Kuopio campus, Snellmania
Contact information on UEF Connect.
Appealing a decision concerning the forfeiture of the right to study is enacted under Section 82(2) of the Universities Act and Section 49 of the Degree Regulations of the University of Eastern Finland.