Office 365

Yammer is UEF's private social network, making it possible for you to stay in touch with other members of UEF, share information between groups and organise various projects. Yammer discussions are protected and only visible to members of UEF; however, it is also possible to add external members to Yammer groups, for example those pertaining a specific project.

UEF's main channel of internal communication is the UEF//Ajankohtaista/UEF//Current News group. By following this group, you’ll stay up to date on what's going on at the university.

For units and working groups, for example, Yammer makes it possible to replace emails. It is also easy to share experiences and discuss things across unit boundaries.

Groups in Yammer

Yammer groups can be freely created for all kinds of communication purposes. However, before you create a group, please check if a similar group already exists. The following instructions make it easier to manage groups.

Group names and descriptions

• When creating a faculty-level group, indicate this with the faculty abbreviation (the abbreviations are derived from the Finnish names of the faculties): "TT//Group name", "YHKA//Group name", "FILO//Group name" and "LUMET//Group name". For example, the Yammer group of the School of Applied Educational Science and Teacher Education could be named as FILO//SKOPE. This naming practice makes it easier for you to find Yammer groups that are relevant for your work.
• For tips on how to name your group Finnish and English and how to write your group description, see the UEF Ajankohtaista // UEF Current News group.
• University-level groups are named as UEF//Group name, for example UEF//Verkkosivupäivittäjät or UEF//Tutkimusrahoitus/Research Funding.
• Course-specific groups should be named using the course code and course name, for example “2310400/Basic studies in physical education”.
• Add a brief description of the group in the description field.

Group administration and life span

• A group should have at least two administrators.
• It is the responsibility of the administrators to invite people to the group and to make sure that people know about the group’s existence.
• It is also the responsibility of the administrators to manage the life span of the group. When a group is no longer needed, it needs to be deleted.
• If there is no particular reason to make the group a private one, it should be open.
• It is not recommended to upload documents in Yammer. However, you can link a document to a Yammer discussion from, e.g. A SharePoint group. When sharing documents from SharePoint, make sure that they can be viewed by other users.

Where to find support for using Yammer?

Support for using Yammer is available from Oppari.  Technical assistance is available from IT Services’ IT ServiceDesk: servicedesk@uef.fi.

Read the university's instructions on information processing

The Yammer service of the University of Eastern Finland is a cloud service located outside the EU, and no confidential information such as personal data, academic records or course evaluations may be processed in Yammer.

Yammer sends email notifications on all activity to new Yammer users (by default).
Users can edit these notifications in the settings of their profile:

1. Click on the wheel icon on the grey left menu in Yammer.
2. Select Edit Settings.
3. Do to the Notifications tab.
4. Make the desired adjustments to your settings.
5. Click on Save.

Subscribing to a Yammer group by email:

1. Open the Yammer group in question.
2. Go to Access Options at the bottom right corner of the Yammer group and select Subscribe to this group by email.

Here you can also unsubscribe from the group later on.

You can edit your message after posting it by clicking on Edit at the bottom of the message. To remove you message, click on the three dots (...) at the bottom of the message, and then select Delete in the menu that opens.

It is possible to refer to Yammer messages by a direct link.

1. Click on the three dots (...) at the bottom of the Yammer message in question
2. Select Copy link to Clipboard.
3. Paste the link where you want it.

You can bookmark Yammer messages to better find them in the future.

Making a bookmark

1. Click on the three dots (...) at the bottom of the Yammer message in question.
2. Select  Bookmark.

Viewing bookmarked messages

1. Click on the wheel icon on the grey left menu in Yammer.
2. Click on your own name or select View Profile.
3. Go to the Bookmarks tab where you can find all your bookmarked Yammer messages.

1. Click on the wheel icon on the grey left menu in Yammer.
2. Select Apps.
3. Click on the Learn more button by the Windows Desktop Notifier app.
4. Click on the green Download now button in the window that opens.
5. Install the app on your computer.

You can make communication increasingly effective by using @mentions. Type the @ sign and the name of the person you wish to mention in any section of your message, or you can add the names of the persons by adding them in the Add people to notify/ Notify additional people box at the bottom of the message. The mentioned persons will get a notification in their Yammer inbox.

Using keywords makes it easier to find conversations in Yammer by their topic. Type #topic anywhere in your message, or add your keywords in the Add topics box at the bottom of the message.

After you log in to Yammer, you can edit your your profile and email notification preferences, for example. You will find your profile settings by clicking the wheel icon at the upper left corner.

In the Settings section, you can define your email notification preferences (Edit settings > Notifications). It's a good idea to disable most of the email notifications, as otherwise you'll receive too many.

You can login to OneDrive on the O365 environment or install the OneDrive app to your mobile device or computer. Mobile device app can be found on the app store and to your computer the OneDrive installs at the same time as Office-package. As you login to the app in your computer, you can see the OneDrive files as the files on your computer.

You can use the files offline if you have downloaded the file to your computer for offline use. Notice that the changes in the file won't save to the cloud until you have an internet connection.

You can share files inside of UEF and to outsiders. Easiest way to share a file is to access it via browser, select the file or folder and choose Share. Choose who can access the file, can it be modified and add the people inside of UEF or the outside email addresses, write the possible message, and press send. Make sure you always share the files only to the people you were meant to share it!

You can restore your OneDrive up to 30 days. You can find the option on the top right settings -button -> Restore Onedrive. You can restore whole Onedrive and find lost files. Use it carefully, if you restore the situation 3 days ago, it will lose all the modification during that period.

If you want to restore a previous version of one file, you can press the three dots besides it and choose "Version history".