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ITÄ-SUOMEN YLIOPISTO

JOENSUU, KUOPIO

Doctoral researcher

Finalising, publishing and printing doctoral dissertations at the Philosophical faculty

Last modified: 07.05.2026

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Finalising the dissertation for publication

Once you have received permission to defend, finalise your dissertation manuscript for publication. Allow at least three months for the finalisation and publication process before your public defence.

Agree with your principal supervisor on the opponent and the date of the public defence. Take the time needed for the publication process into account when planning your schedule.

Finalising the manuscript

Once you have received permission to defend, finalise the manuscript in terms of content and language:

  1. Make the necessary corrections based on the pre-examination statements.
  2. Carefully check headings, the table of contents and the list of references. Make sure the script is carefully polished and error-free.
  3. Prepare abstracts in both Finnish and English, if you have not already done so at the pre-examination stage. The completed dissertation must include both abstracts.
  4. Obtain republication permissions for the articles included in an article-based dissertation, for both printed and electronic versions, if this was not done at the original publication stage.

Preparing the manuscript for black-and-white printing

The dissertation is printed in black and white by default. Even a single colour page makes the entire publication a colour print, which increases printing costs significantly.

Before sending the manuscript to print, make sure it is entirely in black and white. Pay particular attention to:

  • original articles in an article-based dissertation, which may contain colour figures or charts
  • images, tables and graphs in all parts of the manuscript
How to convert colour pages to black and white

If your manuscript contains colour pages, convert them to black and white before sending the manuscript to print:

  1. Open the colour file (e.g. an original article).
  2. Select Print → Print to PDF.
  3. Open the print settings and select Black and White / Grayscale.
  4. Save the black-and-white version and replace the original file in your manuscript.

Finally, check that the completed, combined PDF file does not contain any colour pages.

Colour printing

Colour printing is approved only for justified reasons. If you need colour printing, contact the Academic Affairs Specialist ([email protected]) before sending the manuscript to print.

Language editing

The language of a dissertation and abstract written in a foreign language must be checked by a language specialist.

What to send for language editing

Send only those parts that require language editing. For example, the list of references or appendices that do not need checking should not be included. Ask the Academic Affairs Specialist ([email protected]) for detailed instructions.

Timeline and costs

  • Allow at least 1–2 weeks for language editing, depending on the length of the texts.
  • The faculty pays for language editing once:
    • Monograph: the entire manuscript
    • Article-based dissertation: once for each article included in the dissertation and for the summary chapter
  • The faculty does not pay for translation costs or for language editing of texts written in the author’s native language. You may purchase these services at your own expense from a provider of your choice.
  • If you are employed by UEF, please inquire about language revision primarily from your own unit.

Planning the publication timeline

Plan the publication timeline together with your principal supervisor and the publication series editor or external publisher.

Take the following into account:

  • time needed for layout, proofreading, printing and distribution
  • allow at least 2 months for the layout, printing and distribution process
  • the dissertation must be completed and published at least 7 days before the public defence

Publication options

There are three ways to publish your dissertation. Discuss the publication channel with your supervisor well in advance.

  • Faculty publication series: The faculty covers the costs of basic layout and printing. You have access to the series editor’s expertise and the contract printer’s layout service.                       
  • External publisher: You are responsible for editorial work and layout. The faculty purchases 27 printed copies (dissertations submitted for pre-examination on or after 1 August 2026: 20 copies).
  • Self-publishing: The dissertation is not published before the public defence, allowing for later publication with an external publisher, for example. You are responsible for editorial work and layout. The faculty purchases 27 printed copies (dissertations submitted for pre-examination on or after 1 August 2026: 20 copies).

The Philosophical Faculty supports the publication of dissertations in the faculty series by covering the costs of basic layout and printing. You have access to the series editor’s expertise and the contract printer’s (PunaMusta) layout service.

Contact the series editor as soon as you have received permission to defend.

Series editors

  • School of Educational Sciences and Psychology: Associate Professor Noora Heiskanen, Postdoctoral Researcher Anna Kristiina Kokko
  • School of Applied Educational Science and Teacher Education: Professor Katriina Maaranen and Postdoctoral Researcher Juho Kahila
  • School of Theology: University Lecturer Harri Huovinen
  • School of Humanities: Professor Marja Sorvari

Costs covered by the faculty

The faculty covers the following costs:

  • basic layout by the contract printer (PunaMusta)
  • 30 copies of the printed dissertation (dissertations submitted for pre-examination on or after 1 August 2026: 20 copies)

Of these 30 copies, approximately 10 copies remain for your personal use (dissertations submitted for pre-examination on or after 1 August 2026: approx. 5 copies). If you need additional copies, you can order them from PunaMusta at your own expense. Additional copies are considerably cheaper when ordered at the same time as the dissertation.

You are responsible for the delivery costs of dissertations sent outside the campus.

Billing information

Invoices related to the publication process are sent directly to the faculty.

Billing address: University of Eastern Finland, PO Box 922, 00074 CGI, Philosophical Faculty, doctoral education, 29980034, Salli Anttonen.

For more information on billing, contact Academic Affairs Specialist Salli Anttonen: [email protected].

Stages of the publication process

3–2 months before the defence

ISBN number, series number and publication list

  1. Request series numbers for your dissertation from the library using the ISBN request form (opens in a new tab). Enter both the series editor’s and your own email address on the form.
  2. Order the ISBN and series numbers only once the final title of your dissertation has been confirmed. Once you have received the ISBN number, the title can no longer be changed.
  3. Once you have received the ISBN number, request the publication list from the series editor. The list will be added to the end of your dissertation.

Dissertation layout

Dissertation layout refers to the process in which the manuscript is turned into a print-ready publication. It involves the visual arrangement and formatting of the text in accordance with the faculty publication series requirements.

You can either do the layout yourself or have it done by PunaMusta. The faculty recommends using PunaMusta if you do not have previous layout experience.

If you do the layout yourself:
  1. Use the UEF publication series layout template (opens in a new tab) (link requires UEF login).
  2. The dissertation covers and loose leaf are produced at the printing house. The texts for these are submitted as a Word file. Cover templates are available on UEF Intranet (opens in a new tab). See also the loose leaf template (opens in a new tab) (links require UEF login).
  3. Send the completed layout version to the series editor for review. The editor will ensure that the layout follows the style of the faculty series.
  4. Once the series editor has approved the layout, send the final laid-out PDF to the printing house.
  5. See the printing order instructions (opens in a new tab) and UEF Intranet guidelines on printing (opens in a new tab) (links require UEF login).

Timeline: allow approximately 3 weeks for printing + 10 days for public display and distribution.

If the layout and printing are done by PunaMusta:
  1. Use the UEF publication series layout template (opens in a new tab) (link requires UEF login).
  2. See the loose leaf template (opens in a new tab) (link requires UEF login).
  3. Familiarise yourself with the layout and printing order instructions (opens in a new tab) and UEF Intranet guidelines on printing (opens in a new tab) well in advance (links require UEF login).

Timeline: allow approximately 6 weeks for layout and printing + 10 days for public display and distribution.

Order printed dissertations as follows:

  • 6 copies for legal deposit
  • 4 copies for the library: Joensuu Campus Library, acquisitions PO Box 107, Yliopistonkatu 4, 80101 Joensuu
  • 20 copies to the address you provide (dissertations submitted for pre-examination on or after 1 August 2026: 10 copies). Please note that if the address is outside the Joensuu campus, PunaMusta will charge you for the delivery.

Publication agreement

  1. Complete the publication agreement (opens in a new tab). The agreement template is available on UEF Intranet (opens in a new tab) (UEF login required).
  2. Have the agreement reviewed by the series editor.
  3. Send the agreement to the library’s publication services: [email protected].
  4. The library will send an electronic signature request via UEF Sign to both you and the series editor at your UEF email addresses.
  5. Click the “Open document” link and log in to UEF Sign with your UEF credentials. If you do not have an account, log in using the signature invitation identifier. Sign the agreement by clicking the “Accept request” button.
  6. Once all parties have signed, the library’s publication services will archive the agreement.

Licensing a Doctoral Dissertation

According to the University of Eastern Finland’s policy on open science and research (opens in a new tab), publications are recommended to be published under a Creative Commons (opens in a new tab) (CC) license. This also applies to doctoral dissertations in UEF’s dissertation series. If the dissertation is an article-based dissertation, the doctoral candidate may choose to license the summary section; if it is a monograph dissertation, the entire work may be licensed. 

The doctoral candidate is responsible for confirming that the dissertation can be licensed and for selecting a suitable CC license for publication. In addition to the publication agreement, the candidate must complete a checklist (opens in a new tab). The checklist compiles the key points that must be considered before applying a CC license to the dissertation and before signing the related agreement. The candidate or editor sends the completed checklist and the publication agreement for the dissertation to the library’s publishing services at: [email protected] The library will then send an electronic signature request. 

The selected CC license must be indicated in the dissertation on the same page where the publication’s ISBN numbers and editors are listed or agree on an exception with the series editor. You can find the CC license statements here (opens in a new tab). 

Approximately one month before the defence

Checking the proof

The printing house will produce a proof – a PDF preview of the laid-out dissertation before final printing. The file contains the covers, loose leaf and content pages.

  1. Check the proof carefully and make any necessary corrections.
  2. Send the proof to the series editor for review as well. There may be several rounds of checking. You are responsible for checking the proof.
  3. The series editor will review the proof and inform you of any points requiring correction.
  4. For the dissertation to be printed, both you and the series editor must approve the final proof. The series editor grants permission to print.

Approximately two weeks before the defence

Making the dissertation publicly available

The dissertation must be publicly available at least 7 days before the public defence, either as an electronic version online or as a printed version in the library.

Deliver the dissertations to the library two weeks before the defence date to ensure they can be made available in time. Electronic publication follows the same timeline.

The printing house delivers four printed copies to the library as per your order. The library also handles electronic publication 7 days before the defence.

Distribution of the dissertation

Ensure distribution as early as possible before the defence. You are responsible for finding the distribution addresses and for the distribution itself.

Printed copies to individuals:

  • Opponent(s)
  • Custos
  • Pre-examiners
  • Supervisors
  • Faculty Council → deliver both the printed book and the e-publication (the complete work) / the final layout proof as a PDF file, if the e-publication does not contain the complete work, to the Academic Affairs Specialist ([email protected]), who will present the grading of your dissertation at the Faculty Council meeting.

Link to the e-publication in the UEFrepo database by email:

  • Dean and Vice Deans of the faculty
  • Vice Head of School (research)
  • Publication series editor

Checklist

  1. Familiarise yourself with the publication guidelines and contact the series editor.
  2. Order the ISBN number and series number, and request the publication list from the series editor.
  3. Decide on layout: do it yourself or order from PunaMusta.
  4. If you do the layout yourself, have it reviewed by the series editor before sending it to print.
  5. Place the layout/printing order and submit the materials to PunaMusta.
  6. Complete and sign the publication agreement with the series editor and the library.
  7. Check and approve the proof together with the series editor.
  8. The printing house delivers the dissertations to the address you provided.
  9. Distribute the dissertations according to the faculty distribution list.
  10. The library makes the dissertation publicly available at least 7 days before the public defence.

You may wish to use Microsoft Planner or another planning tool to manage the process.

If you publish your dissertation with an external publisher, you are responsible for the editorial work and layout. The expertise of the faculty publication series editors and the contract printer’s layout service are not available to you.

Discuss the publication channel with your supervisor well in advance and familiarise yourself with the publisher’s guidelines.

Contact the Academic Affairs Specialist

Before starting the publication process, contact Academic Affairs Specialist Salli Anttonen: [email protected].

Dissertation layout

Dissertation layout refers to the process in which the manuscript is turned into a print-ready publication. It involves the visual arrangement and formatting of the text.

You are responsible for the editorial work and layout:

A loose leaf is printed separately and placed inside the front cover of the dissertation. It contains the title, the author’s name and details about the public defence. See the loose leaf template (opens in a new tab).

Number of printed copies and costs

The faculty purchases 27 copies of the printed dissertation from the publisher (dissertations submitted for pre-examination on or after 1 August 2026: 20 copies). Negotiate the price of the printed copies in advance with the Academic Affairs Specialist and the publisher.

Of the 27 copies paid for by the faculty, approximately 10 copies remain for your personal use (dissertations submitted for pre-examination on or after 1 August 2026: approx. 5 copies). If you need additional copies, you can order them from the publisher at your own expense.

Agree on the printing costs with the Academic Affairs Specialist before placing the order.

Billing information

Invoices related to the publication process are sent directly to the faculty.

Billing address: University of Eastern Finland, PO Box 922, 00074 CGI, Philosophical Faculty, doctoral education, 29980034, Salli Anttonen.

For more information on billing, contact Academic Affairs Specialist Salli Anttonen: [email protected].

Grading of the dissertation

For grading purposes, the following is required:

  1. an e-publication containing the complete work, or
  2. a PDF file that corresponds to the printed book

Making the dissertation publicly available

The dissertation must be publicly available at least 7 days before the public defence:

  • as a printed version in the university library, and/or
  • as an electronic version, if available

Deliver the dissertations to the library two weeks before the defence date to ensure they can be made available in time. Electronic publication follows the same timeline.

Distribution of the dissertation

Inform the publisher of the address to which the printed dissertations should be delivered. Distribute the dissertations as follows:

Printed copies to the library (3 copies):

  • Display copy / archiving
  • Lending shelf copies for Joensuu and Kuopio

Delivery address: Anne-Mari Karttunen, Joensuu Campus Library, Carelia, PO Box 107, 80101 Joensuu

The external publisher handles the distribution of legal deposit copies.

Printed copies to individuals:

  • Opponent(s)
  • Custos
  • Pre-examiners
  • Supervisors
  • Faculty Council → deliver both the printed book and the e-publication (the complete work) / PDF file if the e-publication does not contain the complete work, to the Academic Affairs Specialist ([email protected]), who will present the grading of your dissertation at the Faculty Council meeting.

Link to the e-publication / PDF file by email:

  • Dean and Vice Deans of the faculty
  • Vice Head of School (research)

Checklist

  1. Discuss the publication channel with your supervisor and familiarise yourself with the publisher’s guidelines.
  2. Contact Academic Affairs Specialist Salli Anttonen before starting the process.
  3. Handle the editorial work and layout yourself. Purchase an external layout service if needed.
  4. Negotiate the printing costs with the Academic Affairs Specialist and the publisher.
  5. Deliver the e-publication or PDF file to the Academic Affairs Specialist for grading purposes.
  6. Make the dissertation publicly available at least 7 days before the public defence.
  7. Distribute the dissertations according to the faculty guidelines.

You may wish to use Microsoft Planner or another planning tool to manage the process.

Self-publishing means that the dissertation is not published before the public defence. This may be a good option if you are planning to publish with an external publisher at a later date, for example.

You are responsible for the editorial work and layout. The expertise of the faculty publication series editors and the contract printer’s layout service are not available to you.

Discuss the publication channel with your supervisor well in advance.

Contact the Academic Affairs Specialist

Before starting the publication process, contact Academic Affairs Specialist Salli Anttonen: [email protected].

Dissertation layout

Dissertation layout refers to the process in which the manuscript is turned into a print-ready publication. It involves the visual arrangement and formatting of the text.

You are responsible for the editorial work and layout:

A loose leaf is printed separately and placed inside the front cover of the dissertation. It contains the title, the author’s name and details about the public defence. See the loose leaf template (opens in a new tab).

Number of printed copies and costs

You can order the printing of your dissertation from PunaMusta or another printing house of your choice.

The faculty purchases 27 copies of the printed dissertation from the printing house (dissertations submitted for pre-examination on or after 1 August 2026: 20 copies). Negotiate the price of the printed copies in advance with the Academic Affairs Specialist.

Of the 27 copies paid for by the faculty, approximately 10 copies remain for your personal use (dissertations submitted for pre-examination on or after 1 August 2026: approx. 5 copies). If you need additional copies, you can order them from the printing house at your own expense.

Agree on the printing costs with the Academic Affairs Specialist before placing the order. If you use PunaMusta, see the printing order instructions (opens in a new tab) and UEF Intranet guidelines on printing (opens in a new tab).

Billing information

Invoices related to the publication process are sent directly to the faculty.

Billing address: University of Eastern Finland, PO Box 922, 00074 CGI, Philosophical Faculty, doctoral education, 29980034, Salli Anttonen.

For more information on billing, contact Academic Affairs Specialist Salli Anttonen: [email protected].

Electronic publication

If you wish to publish your dissertation electronically through the university library, contact the library: [email protected]. Let them know that your dissertation will not be published in the faculty series.

Grading of the dissertation

For grading purposes, the following is required:

  1. an e-publication containing the complete work, or
  2. a PDF file that corresponds to the printed book

Making the dissertation publicly available

The dissertation must be publicly available at least 7 days before the public defence:

  • as a printed version in the university library, and/or
  • as an electronic version, if available

Deliver the dissertations to the library two weeks before the defence date to ensure they can be made available in time. Electronic publication follows the same timeline.

Distribution of the dissertation

Inform the printing house of the address to which the printed dissertations should be delivered. Distribute the dissertations as follows:

Printed copies to the library (3 copies):

  • Display copy / archiving
  • Lending shelf copies for Joensuu and Kuopio

Delivery address: Anne-Mari Karttunen, Joensuu Campus Library, Carelia, PO Box 107, 80101 Joensuu

Legal deposit copies (6 copies): Deliver to the library.

Printed copies to individuals:

  • Opponent(s)
  • Custos
  • Pre-examiners
  • Supervisors
  • Faculty Council → deliver both the printed book and the e-publication (the complete work) / PDF file if the e-publication does not contain the complete work to the Academic Affairs Specialist ([email protected]), who will present the grading of your dissertation at the Faculty Council meeting.

Link to the e-publication in the UEFrepo database / PDF file by email:

  • Dean and Vice Deans of the faculty
  • Vice Head of School (research)

Checklist

  1. Discuss the publication channel with your supervisor and familiarise yourself with the guidelines.
  2. Contact Academic Affairs Specialist Salli Anttonen.
  3. Handle the editorial work and layout yourself. Purchase an external layout service if needed.
  4. Use the UEF accessible thesis template as recommended. Ensure the accessibility of any e-publication.
  5. Negotiate the printing costs with the Academic Affairs Specialist.
  6. Agree on the order with the printing house and submit the materials.
  7. Deliver the e-publication or PDF file to the Academic Affairs Specialist for grading purposes.
  8. Make the dissertation publicly available at least 7 days before the public defence.
  9. Distribute the dissertations according to the faculty guidelines.

You may wish to use Microsoft Planner or another planning tool to manage the process.

doctoral dissertation