Publishing your dissertation, Faculty of Social Sciences and Business Studies

You can publish your dissertation in the faculty’s publication series Dissertations in Social Sciences and Business Studies.

Once the Faculty Council has granted you permission to defend, you can publish your dissertation in the series Publications of the University of Eastern Finland. Dissertations in Social Sciences and Business Studies, both in print and electronically. Your dissertation must be published at least seven days before the public defence and must be available for viewing at the university library and the faculty.

Allow at least two months for the publication process. Take into account postal delivery times, the printing house’s schedule, and possible holiday periods. Contact the series editor as early as possible – and before the date of the public defence has been set.

Starting the publication process
Contact the series editor no later than when you have received permission to defend. The series editor is responsible for:
• providing publishing guidelines
• checking the layout
• ordering ISBN numbers
• granting the publication permit.
University Lecturer Markus Mättö serves as the editor-in-chief of the dissertation series and is responsible for matters of principle related to the publication agreement and the publishing process.

Publication agreement

1. Download the publication agreement form from the UEF Intranet (login required) or request it from the series editor.
2. Complete the agreement and send it to [email protected].
3. You will receive an electronic signature request from the library via UEFSign.

Creative Commons licensing of your dissertation
In accordance with UEF’s open science policy, it is recommended that doctoral dissertations are published under a Creative Commons (CC) license. You can license:
• the introductory section in an article-based dissertation
• the entire work in a monograph.
You are responsible for ensuring that your dissertation can be licensed and for choosing the appropriate CC license.

How to license your dissertation

1. In addition to the publication agreement, complete the CC licensing checklist. You can find the checklist and CC licensing clauses here.
2. Send the checklist and the publication agreement to [email protected].
3. You will receive an electronic signature request from the library via UEFSign.
4. Include your chosen CC license on the same page as the ISBN numbers and editors in your dissertation. If you need an exception to this placement, agree on this with the series editor.

Layout and proofreading of the dissertation
It is recommended that you use a professional typesetter for the layout of your dissertation. You can download the dissertation layout template (docx) from Kamu or request it from the series editor.
• If you do the layout yourself, contact the series editor before you begin. In addition, send the layout to the series editor for checking before you send it to the printing house for proofing.
• If you obtain the layout service from a printing house, the proof provided by the printing house is sufficient.

Proofreading
If you write your dissertation entirely or partly in a language other than your mother tongue, have the language of those sections checked by a native-speaker proofreader. Finalise your text before sending it for layout.

Title page
Include a separate title page with the university logo in your dissertation. The title page must indicate:
• that the dissertation has been accepted for public examination by the Faculty of Social Sciences and Business Studies
• the date, time and location of the public defence.
You can request a title page template also from the series editor.

Publishing articles and essays in the dissertation
In an article-based or essay-based dissertation, all articles or essays and the introductory section are published in print and electronically, unless there is a legal obstacle to publishing any part of them. Only omit articles for which the original publisher has not granted republication permission or which are under an embargo. If necessary, modify articles in accordance with the wishes of the copyright holder.

Republication permissions
Obtain republication permission for both the print and electronic versions of each article.
Check whether the article was published under an Open Access license – if so, you do not need to request permission.
Attach the permissions to your publication agreement. Download a template for requesting republication permission is available in English.
If you cannot publish all articles or essays in your dissertation, report the research results presented in them in the introductory section or in an appendix.
It is also recommended that you familiarise yourself with UEF’s Open Access policy during the dissertation process.

Print run

The Faculty of Social Sciences and Business Studies supports the publication of your dissertation by covering the costs of basic layout and printing. The faculty covers:

• basic layout by the contracted printing house
• 20 printed copies of your dissertation.

The university’s contracted printing house is PunaMusta Oy. You can find instructions and the order form on the UEF Intranet UEF Intranet.

If you wish to order additional copies

You may order more than 20 copies of your dissertation. Please note: you pay for the additional copies yourself. Agree on the payment for additional copies directly with PunaMusta Oy when placing your order.

Communicating with the printing house

You are the printing house’s client and are responsible for all communication with them. Instruct the printing house to distribute the dissertation copies as follows:

Library copies (4 copies):

• Dissertations from the Joensuu campus: Joensuu Campus Library, Doctoral Dissertations, Carelia, P.O. Box 107, 80101 Joensuu
• Dissertations from the Kuopio campus: Kuopio Campus Library, Jari Tiihonen, Snellmania, Yliopistonranta 8, P.O. Box 1627, 70211 Kuopio

Your copies (16 copies): To the postal address you have provided.

Electronic publication

Dissertations are published electronically in the University of Eastern Finland repository. Instruct the printing house to send the electronic version of your dissertation directly to the library at [email protected]. The electronic version must also include the articles and essays, unless there is an obstacle to their publication.

Distribution of the dissertation – your responsibility
Send the electronic version of your dissertation to the following persons yourself:
• the opponent
• the custos
• your supervisors (other than the custos)
• your department or subject
• Vice Dean for Research Sari Rissanen

In addition, send a printed copy of your dissertation to your opponent.

Invoicing details
Invoices are sent directly to the university. Make sure the following details are included on the invoice:
• Invoicing address: University of Eastern Finland, P.O. Box 922, 00074 CGI
• Reference: 29980054/Lappalainen Salla
• The name of the doctoral candidate must appear on the invoice
• Please request the invoice as an e-invoice whenever possible.