This page contains information about the forms and reporting requirements related to student exchange. These instructions are intended for students who have already been selected for exchange. If you are looking for information about applying for exchange, see General instructions for applying.
International Mobility Services will send you programme-specific instructions by email well before your exchange begins.
University of Eastern Finland information sheet.
Before the exchange: forms to complete
Before your exchange, you need to complete:
- Learning Agreement (study plan during exchange) – for more information about preparing the Learning Agreement, see Studies during exchange.
- Documents for accepting your mobility grant – for more information about the grant process, see Funding your studies abroad.
Learning Agreement forms
Erasmus+ funded exchanges (Erasmus+, YUFE, Nordplus/Nordlys)
You complete the Digital Learning Agreement (DLA, also referred to as Online Learning Agreement or OLA) directly in SoleMOVE. International Mobility Services will send you instructions by email. You can also find instructions on the page Studies during exchange.
Erasmus+ traineeships
Learning Agreement for traineeships (DOC)
Other exchange programmes (bilateral exchange, ISEP, North2North)
UEF’s own PDF forms are used. You will receive the forms from International Mobility Services by email in the information package for outgoing exchange students. If needed, you can use these Webropol forms:
Good to know about Webropol forms: If you use the Webropol version of the Learning Agreement or Changes to Learning Agreement form, remember to print the form for signatures and for your own records. Submitting the form in the Webropol system is not sufficient for reporting – you must also upload the signed form to SoleMOVE as an attachment.
At the end of the exchange: verifying documents and reporting
Letter of Confirmation
Before your exchange ends, have your host university’s coordinator fill out and sign you the Letter of Confirmation. All exchange programmes use the same form:
At the end of your exchange, you must upload the following documents to the After Exchange tab of your SoleMOVE application:
- Learning Agreement (or Digital Learning Agreement). If your study plan changed during the exchange, also complete and submit the Changes to Learning Agreement form.
- Letter of Confirmation (verifying your exchange dates)
- Transcript of records from the host university
Exchange report
The exchange report is completed in the SoleMOVE system. The report opens as the Feedback tab on your application.
Tip: If the Feedback tab does not appear, make sure you have started filling in the After Exchange tab. You may also need to log out and log back in to the system.
Students who participated in Erasmus+ exchange or traineeship must also complete the EU Survey form. You will receive a personal link to the survey by email.
Remember to apply for credit transfer!
You must also submit the transcript of records to your own department for credit transfer. Credit transfer is not an automatic process – you must apply for it yourself. For more information, see Including exchange studies into your degree.