Internal appeals procedure at the university

You can find information about rectification procedures for student admissions other than internal admissions on the Student admissions page (uef.fi, opens in a new tab). 

These instructions do not apply to the grading of doctoral dissertations, licentiate theses or Master’s theses in advanced studies – you can find separate instructions for these in their own section. 

The rectification procedure for the grading of a study attainment has two stages. 

Stage 1: Request for rectification to the teacher 

If you are dissatisfied with the grading of your study attainment, you can request rectification from the teacher who carried out the grading. You must submit your request for rectification within 14 days of having had the opportunity to learn your results and how the grading criteria were applied in your case. 

Send your request for rectification by email to the teacher in charge of the course. In your message, state whether you consent to receiving the decision electronically. If you consent, you will receive the teacher’s decision by UEF email. If the teacher is unavailable (for example, an out-of-office reply is active), you can submit your request for rectification to the UEF Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

In this case, indicate which teacher’s course grading you are requesting rectification for. 

The teacher in charge must respond to your request for rectification within 14 days. If the teacher does not rectify the grading as you requested, they will issue a written decision. The teacher can obtain guidance on preparing the decision from [email protected]. 

Stage 2: Request for rectification to the Board of Appeal 

If you are dissatisfied with the teacher’s decision, you can submit a request for rectification to the UEF Board of Appeal within 14 days of being notified of the teacher’s decision. The Board of Appeal cannot process your request unless you have first received a decision from the teacher on your Stage 1 request for rectification. 

Submit your request for rectification to the Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

A decision made in the rectification procedure for the grading of a study attainment cannot be appealed. 

Universities Act, Sections 82 and 84; UEF Education Regulations, Section 44

The rectification procedure for recognition of prior learning (RPL) decisions has two stages. 

Stage 1: Request for rectification to the original decision-maker 

If you are dissatisfied with a decision on the recognition of prior learning, you can request rectification from the person who made the decision. You must submit your request for rectification within 14 days of being notified of the decision. 

Submit your request for rectification to the UEF Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

In your request, state whether you consent to receiving the decision electronically. If you consent, you will receive the decision by UEF email. 

The person who made the original RPL decision will prepare a written decision on your request for rectification and notify both you and the Registry Office. Guidance on preparing the decision is available from [email protected]. 

Stage 2: Request for rectification to the Board of Appeal 

If you are dissatisfied with the Stage 1 decision, you can submit a request for rectification to the UEF Board of Appeal within 14 days of being notified of the decision. The Board of Appeal cannot process your request unless you have first received a decision from the original decision-maker on your Stage 1 request for rectification. 

Submit your request for rectification to the UEF Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

A decision made in the rectification procedure for the recognition of prior learning cannot be appealed. 

Universities Act, Sections 82 and 84; UEF Education Regulations, Section 45

If you are dissatisfied with the grading of your doctoral dissertation, licentiate thesis or advanced studies thesis (for example, your Master’s thesis), you can request for rectification from the UEF Board of Appeal. The rectification procedure has a single stage. 

You must submit your request for rectification within 14 days of being notified of the grading decision. 

Submit your request for rectification to the UEF Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

A decision made in the rectification procedure for the grading of a study attainment cannot be appealed. 

Universities Act, Sections 82 and 84; UEF Education Regulations, Section 44 

If you are dissatisfied with a decision by the dean of the faculty regarding the granting of an extension of study right, you can request rectification from the UEF Board of Appeal. You must submit your request for rectification within 14 days of being notified of the decision. 

Submit your request for rectification to the UEF Registry Office: 

• by email: [email protected] 

• by post: Registry Office, University of Eastern Finland, P.O. Box 1627, FI-70211 KUOPIO 

You can appeal the Board of Appeal’s decision by lodging an appeal with the Administrative Court of Eastern Finland. You will receive instructions on how to appeal along with the notification of the decision. 

Universities Act, Section 82; UEF Education Regulations, Section 43 

A request for rectification may be submitted by the person to whom the decision is directed or whose rights, obligations or interests are directly affected by the decision. You may use an authorised representative if you wish. 

Your request for rectification must include the following information: 

• the decision you are requesting rectification for 

• your request 

• the grounds for your request 

• your name, postal address, email address and phone number 

Attach the following to your request for rectification: 

• the decision you are requesting rectification for 

• proof or an account of when you were notified of the decision 

• any documents you wish to refer to in support of your request 

If you are using an authorised representative, also provide the representative’s name and contact details and attach a power of attorney. 

Electronic notification 

Electronic notification of the decision requires your consent. Electronic notification means that the decision will be sent to your UEF email. Without your consent, the decision will be sent by post. You can speed up the process by stating your consent to electronic notification when you submit your request for rectification. 

The Rector appoints the University of Eastern Finland’s Board of Appeal for a term of two years. The Board processes requests for rectification concerning the loss of study right, the grading of study attainments and the recognition of prior learning. 

The Board consists of a Chair, a Vice Chair and four other members, with an equal number of deputy members. The Chair and Vice Chair must hold the position of Professor or Associate Professor. Of the other members, two are teachers and two are students. 

Composition for the term 1 January 2026 – 31 December 2027 

Full members: 

• Professor Mia Hoffrén, Chair (Faculty of Social Sciences and Business Studies) 

• Professor Katri Hämeen-Anttila, Vice Chair (Faculty of Health Sciences) 

• University Lecturer Ilkka Jormanainen (Faculty of Science, Forestry and Technology) 

• University Lecturer Sini Mikkola (Philosophical Faculty) 

• Student Sini Siro 

• Student Aaro Koivuranta 

Deputy members: 

• Professor Marjut Roponen (Faculty of Science, Forestry and Technology) 

• Professor Jaana Viljaranta (Philosophical Faculty) 

• University Lecturer Maija Halonen (Faculty of Social Sciences and Business Studies) 

• University Lecturer Jyrki Ågren (Faculty of Health Sciences) 

• Student Janina Baljashkin 

• Student Marko Koskelo 

In addition, Legal Counsel Anne-Mari Karvonen serves as the Board’s permanent expert, and Academic Affairs Specialist Marjut Nenonen serves as the Board’s secretary. 

Contact the Board of Appeal: [email protected]