Philosophical Faculty's instructions for publishing the doctoral dissertation

Last modified: 26.03.2025

The Philosophical Faculty will support its doctoral candidates in the publication costs of a doctoral dissertation, such as the basic layout, printing and proofreading of the manuscript and abstract written in a foreign language. UEF’s contractual service provider must be used when the dissertation is published under the faculty’s publication series and the publication costs are covered by the Philosophical Faculty. The invoices are submitted directly to the faculty, as instructed by the Academic Affairs Specialist.

A doctoral dissertation can be published under the faculty’s publication series or by an external publishing house. The manuscript may also be left unpublished (e.g. self-published or printed unbound copy).

The Faculty supports proofreading costs for a foreign-language dissertation only once, and the language check must be carried out before or after the pre-examination of the dissertation, except for already published articles in the article thesis. The author of the dissertation sends the finished foreign language text (monograph, article thesis summary and/or English abstract) for review as instructed by the Academic Affairs Specialist. The texts to be checked are sent without a bibliography and attachments that do not require language verification. The faculty does not pay for translation costs of texts or proofreading of texts written by the author in their native language. If the author of the dissertation wishes to translate, for example, an abstract from English into Finnish, they must pay for the costs themselves and in this case they can use the translator they want.

A loose title page (i.e. a loose leaf) is placed inside the front cover of the dissertation. The leaf is printed separately. Information concerning the public examination is printed on this title page in addition to the title of the dissertation and the full name of the author.

The dissertation will be submitted no later than seven (7) days prior to the public examination of the dissertation as an electronic version on the university network or as a printed version in the university library, if there is no electronic version of the dissertation available. The author must ensure that the dissertation is published on time and available at the library or on the university network seven days prior to the public examination.

Instructions for the publication of doctoral dissertation under the Philosophical Faculty's publication series

If the doctoral candidate wishes to publish his/her dissertation under the publication series of the Philosophical Faculty, the candidate must contact the editor-in-chief of the publication series after s/he has been granted permission for a public examination. The editors of the publication series of the Philosophical Faculty are Senior Researcher Noora Heiskanen (School of Educational Sciences and Psychology), Professor Päivi Pihlaja (School of Applied Educational Science and Teacher Education), Professor Matti Kotiranta (Theology) and Associate Professor Marja Sorvari (Humanities).

For the doctoral dissertation's layout and printing services in PunaMusta, please see the Instructions and contact details in UEF Intranet (see Printing Services).

Instructions for proofreading, layout and printing:

The Philosophical Faculty’s financial support can be used for the basic layout, printing and proofreading of the dissertation and abstract written in a foreign language. The Philosophical Faculty will grant financial support to cover publication of 30 printed copies. The invoicing address for 30 printed copies: University of Eastern Finland, Philosophical Faculty, 29980034, Salli Anttonen. Ask for further information on the faculty’s support from the Academic Affairs Specialist, FiloDoctoralstudies@uef.fi.
The doctoral candidate shall be responsible for arranging the proofreading, layout and printing with UEF's contractual service providers, contact details may be obtained from the Academic Affairs Specialist.
The author of a doctoral dissertation draws up a timetable for publication. When planning a timetable, the time needed for proofreading, layout, editing, printing and delivery of books must be taken into account. In addition, a doctoral candidate must contact the publication series editor-in-chief.
The doctoral candidate has to make sure that the printing house delivers the printed books to the library at least 7 days (preferably 10 days) prior to the public examination. The delivery of the rest will be taken care of by the doctoral candidate her/himself.

2–3 Months before the public examination:

Doctoral candidate ensures that the manuscript is finalized in its language and layout. Titles, the table of contents and the bibliography must also be checked carefully.
Abstracts in Finnish and English must be included with the doctoral dissertation. Foreign-language abstracts should be reviewed by a language specialist.
Making a publication agreement with the editor-in-chief. Please, send the agreement to the library: electronic.publications@uef.fi. The library will send the agreement for signatures by using the UEF Sign digital signature service. If your dissertation is article based, send also the copies of permissions for republishing the articles to the library.
Doctoral candidate requests the editor-in-chief to obtain an ISBN code.
The author of a doctoral dissertation obtains a series publication catalogue and attaches it to the end of the manuscript. The publication catalogue is maintained by the editor-in-chief.
Agreement on layout, the cover of the doctoral dissertation and the printing schedule should be arranged with the printing house.
The layout version must be given to the editor-in-chief to view before the correction draft is prepared at the printing house.

About one month before the public examination:

The printing house prepares the correction draft of the folded version. The doctoral candidate checks the correction draft carefully and makes all the required corrections to the text. The responsibility for checking and correcting the text rests with the doctoral candidate. The correction draft must also be delivered to the editor-in-chief for final viewing.
The editor issues his/her approval for printing the doctoral dissertation.

Two weeks before the public examination:

The dissertation must be submitted no later than seven (7) days prior to the public examination of the dissertation as an electronic version on the university network or as a printed version in the university library, if there is no electronic version of the dissertation available. The author must ensure that the dissertation is published on time and available at the library or on the university network seven days prior to the public examination. The printing house delivers 4 printed copies to the university library. The doctoral dissertations published in the faculty’s series are also released as e-publications 7 days before the public examination.
The printing house delivers 20 copies to the doctoral candidate. (Note: If the requested delivery address is located outside the university campus, Punamusta will charge the doctoral candidate for this delivery fee.)
The doctoral candidate delivers the printed copies in good time before the public examination to the following persons indicated in the distribution list: examiner, custos, pre-examiners, supervisors, rector, dean and vice-deans, head of the school, editor-in-chief, and Academic Affairs Specialist.

Proofreading of the dissertation and abstract written in a foreign language

The faculty’s financial support for proofreading can be used only once, mainly after the pre-examination of the dissertation manuscript, with the exception of articles that have already been published. Ask further information about the faculty’s financial support from the Academic Affairs Specialist.
The doctoral candidate sends the finalized manuscript for proofreading, and the Academic Affairs Specialist accepts the order. The manuscript should be sent without bibliography and appendices which do not require proofreading.
If the doctoral candidate wants to submit the dissertation text or abstract for translation, this must be done at his/her own expense allowing him/her to choose a translator freely.

Layout and printing

Layout of the dissertation may be done personally or carried out by the printing house. If the doctoral candidate does not have experience with layouts, it is best to give the work to the printing house. The faculty pays for the basic layout, but the potential extra work must be paid by the doctoral candidate.
A loose leaf (i.e. title page) is placed inside the front cover of the dissertation. The leaf is printed separately. Information concerning the public examination is printed on this loose leaf in addition to the title of the dissertation and the full name of the author. Model for the loose leaf (title page) can be obtained from the Academic Affairs Specialist.
The author must check the pdf-layout carefully before the printing.
The Philosophical Faculty covers the costs for publishing 30 printed copies, from which the author receives about 10 copies. If the author wishes to have more personal copies, s/he can order them at her/his own expense. Financial support from the faculty cannot be used to print extra copies.

The author of the dissertation requests the printing house to deliver books as follows:

6 legal deposit copies
4 copies to the library:
Joensuun kampuskirjasto, hankinta
PL 107
Yliopistonkatu 4
80101 JOENSUU
20 copies to the doctoral candidate (Note: If the requested delivery address is located outside the university campus, Punamusta will charge the doctoral candidate for this delivery fee.)

The delivery of the rest will be taken care of by the doctoral candidate her/himself following this distribution list:

Printed copies:

Opponent(s)
Custos
Pre-examiners
Supervisors
Editor of the publication
Postgraduate Academic Affairs Specialist (also the final PDF version of the published dissertation)

Link to the e-publication in UEFrepo:

Rector and Vice Rector (research and innovation) of UEF
Dean and Vice-Deans of the Philosophical Faculty
Head of the School

Philosophical Faculty's instructions on doctoral dissertation publication elsewhere than within the faculty's series

The faculty grants 25-30 copies of printed dissertations. The need for printed dissertations depends on whether the dissertation becomes an e-publication or whether a pdf file is available for evaluation. The publisher must negotiate the sale price of the printed books with the postgraduate Academic Affairs Specialist in advance, FiloDoctoralstudies(at)uef.fi.

If the author of the dissertation wants more printed books for themselves than is left for them from this quantity and distribution, they can order additional copies at their own expense. The faculty does not participate in the purchase of extra copies.

If the dissertation is not published (self-published or printed unbound copy), the faculty does not pay for the layout of the dissertation, instead, the main responsibility for the layout remains with the doctoral researcher themselves. In this case, the layout template of the faculty's series may also not be used. As a basis for the layout, you can use, for example, the university's accessible thesis template, which can be found in Kamu: Theses - UEF Kamu. Any e-publication of the work must be accessible.

The publisher or printing house delivers the books to the address indicated by the doctoral researcher. The author of the dissertation takes care of the following distribution in time before the defence:

3 copies to the university library on the Joensuu campus (display piece, archiving, loan shelf in Joensuu and Kuopio). N.B! The dissertation must be submitted no later than seven (7) days prior to the public examination of the dissertation as an electronic version on the university network or as a printed version in the university library, if there is no electronic version of the dissertation available. Address to the library: Anne-Mari Karttunen, Joensuu Campus Library, Carelia, P.O.Box 107, FI‐80101 Joensuu, Finland
Opponent(s)
Custos
Pre-examiners
Supervisors
Postgraduate Academic Affairs Specialist (in addition to a printed book, an e-publication or a pdf file for the Faculty Council)
Rector or Vice Rector (research and innovation) (e-publication, if available)
Dean and Vice Deans of the Faculty (e-publication, if available)
Head of Department (e-publication, if available)