A grand-funded researcher with a grant shorter than 12 months
The grant-funded researcher with a funding shorter than 12 months can conclude the grant-funded researcher´s agreement with university. The agreement is prepared in Mepco by a HR-person of the department. In the agreement, the researcher’s activities at the university, and the resources made available to him or her (e.g. the university’s equipment, facilities and other resources) are concluded. Also, potential compensation for the office and other resources recorded in the grant decision will be recorded in the agreement.
By signing the agreement, the grant-funded researcher agrees to
- ensure insurance coverage or a corresponding procedure against the damages or accidents, which may occur, while operating at the university
- take care of his or her own pension coverage
- get to know the University’s safety instructions, regulations and other decisions relating his or her activities
- give a permission to save in the university’s register the data given by him or her, or obtained from the access control system
- execute a separate agreement on the transfer of rights, if needed
- notify of intellectual property rights created in other contexts than collaborative research projects and of other commercially valuable observations made using the university’s research materials or samples
- publishing the research results, which have been created using the university’s research materials samples or other resources.
Information required to conclude the agreement:
- name, social security number of date of birth, address of the grant-based researcher
- name of the supervisor
The agreement gives you
- the access rights assigned to the UEF user account. These include rights to O365-environment, e-mail address, rights to campus and Moodle logins.
- a right to have lunch at staff prices at the campus restaurants
- a possibility to participate in staff training if there are vacancies. Trainings are, however, primarily targeted for members of staff.
Occupational health services are not available for those who work via a grant. Further, the Finnish Student Health Service (FSHS) does not offer its services to doctoral students. However, as a grant researcher you are entitled to use public health care, if you have a municipality of residence (kotikunta) in Finland, if you have European Health Insurance Card, if you come from Australia or Quebeck, or if you are covered by statutory insurance. Through public health services you can access e.g. dental services, family health services, mental health services, vaccinations, and laboratory services.
A grant-funded researcher with with a grant of a year or longer
Grant researchers are warmly welcomed by the University of Eastern Finland to do their research here. The university offers grant researchers an opportunity to conclude a part-time (10%) contract of employment for everyone who has an external funding of at least 12 months and meets other criteria listed below. In practice this means that the tasks related to this contract are agreed between the grant researcher and the head of the unit concerned. These tasks can be e. g. teaching.
The annual working time in part-time, 10% contract is equivalent to 160 hours. These hours are not tied to weekly working hours and they don´t have to be divided evenly over the grant period. Anyhow, the employment contract will be concluded for the whole funded period. This way the grant researcher will have almost the same fringe benefits as the rest of the university staff for the whole research period.
The contract of employment entitles the grant-funded researcher to:
- an office space, when necessary
- necessary tools for work (Microsoft O365), including a phone
- a user account to the university’s information systems and research databases
- occupational health care and insurance coverage (for the 10% contract of employment).
After fulfilling the criteria of 10 % part-time employment contract (listed below) it is recommended that the grant researcher to contacts their head of the unit concerned well in advance to negotiate about the assignments and timetables. The grant-funded researcher must make the initiative to conclude the part-time, 10% contract of employment.
UEF grant-based researcher´s part time (10%) employment contract is a new opening, which will be take effect from 1.6.2021. The funded research period has to last at least 12 months after concluding the employment contract. In addition to the part-time (10%) contract of employment, an agreement on working as a grant-funded researcher at UEF is always concluded and, when necessary, a separate agreement on the transfer of rights.
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