If a teacher suspects that a student has committed an infringement related to teaching or research activities, the teacher has the obligation to address the matter immediately in an appropriate manner.
Study-related frauds may be detected retrospectively, e.g., in connection to reviewing learning assignments, or immediately, e.g., during an exam.
A teacher or supervisor may immediately remove from an exam a student who is strongly suspected of fraud or is causing disturbance. If a teacher or supervisor has interrupted a student’s exam due to disturbance or suspected fraud, the teacher or supervisor must record the reason for the interruption and whether the student admits to or denies the disturbance or fraud.
The teacher must determine the type and severity of the suspected fraud after it has been detected. The seriousness is assessed from the perspective of the scale, intentionality, systematicality and recurrence of the fraud. The teacher may clarify the matter by discussing it with the student or by requesting the student to provide a written explanation of the matter, e.g., in an e-mail. If the teacher considers, immediately after detecting the fraud, that the fraud is evident and does not require an additional explanation from the student, the teacher can forward the handling of the fraud to the faculty without obtaining an additional explanation from the student.
The teacher must then take one of the following measures:
1) forward the handling of the detected fraud to the Dean or the director of an independent institute or service centre (language centre, library, study services) in writing, e.g., by sending an e-mail. The teacher must provide at least the following information: the student’s name and contact details, study period, the nature of the suspected fraud and how it is manifested, and the scale and severity of the fraud. The teacher’s notification will later be submitted to the student during the faculty’s disciplinary investigation process.
2) instruct and advise the student on appropriate action if the teacher considers the infringement to be minor or to be due to the student’s ignorance; or
3) state that, based on the investigation, there is no reason to suspect the student of fraud and inform the student of this either in writing or orally. If the teacher has investigated the matter, e.g., by discussing it with the student by e-mail, it is good practice to inform the student by e-mail that the matter has been closed.