General information about forms and reporting
NB! On this page, you will find information for students who have already been selected for exchange studies or received a traineeship placement abroad. Instructions on how to apply for exchange and other information to read before you apply for exchange can be found on other pages, such as Applying for student exchange and traineeship abroad.
Studying abroad includes paperwork before the exchange and towards the end of it. International Mobility Services will send all outgoing students their specific instructions per exchange programme, which includes information about which forms are expected from students and when.
In general, before their exchange students are required to fill out the Learning Agreement, i.e. their study plan during their exchange, and the documents for accepting their mobility grant. Towards the end of the exchange, students must submit documents verifying their exchange and an exchange report (more information below).
Documents verifying your exchange
Towards the end of the exchange period, outgoing students are required to upload the following documents to the After Exchange tab of their SoleMOVE application:
- Learning Agreement – if there have been changes to your study plan during your exchange, also fill out the Changes to Learning Agreement form
- Letter of Confirmation to verify your exchange dates
- Transcript of records from the host university
Forms
All outgoing exchange students (and trainees) receive the required documents and instructions via email well before the study abroad period begins.
Please note that the forms on this page are intended to be printed and filled in by hand. There are Webropol online forms available for non-Erasmus exchanges. Links to the forms will open in new tabs in your browser.
NB! If you use the Webropol forms for non-Erasmus Learning Agreement and Changes to Learning Agreement forms, please remember to print them for signatures and for safekeeping. It is not enough to submit the form in the Webropol system, you will also need to upload it to SoleMOVE as an enclosure.
Learning Agreement
Erasmus+ Exchange
Digital/Online Learning Agreement (=DLA/OLA) is used for Erasmus+ exchange. Please find instructions from the page Learning Agreement instructions for outgoing exchange students.
Other Exchange Programmes and Bilateral Exchange (not Erasmus)
Learning Agreement (pdf) // Webropol form for LA
Changes to Learning Agreement (pdf) // Webropol form for Changes to LA
Letter of Confirmation
All Exchange Programmes
Erasmus+ Training
Learning Agreement for Traineeships (doc)
Reporting your exchange
The exchange report and the documents that verify the exchange are submitted via the online application system SoleMOVE. Please upload the required documents on the After exchange tab of your original exchange application and answer the questions regarding your student exchange on the Feedback tab. The Feedback tab will open after you have started filling in the information fields and started uploading documents in the After Exchange tab, it may also require logging out and logging back in.
Those who have attended Erasmus+ exchange or training must fill in the EU Survey form whose link is sent to the students via email.
The transcript of academic records of your exchange period must also be submitted to your department/school in order to get the studies credited to the UEF degree. Inclusion of studies is not an automatic process!
University of Eastern Finland
UEF Information Sheet (Pdf opens in a new tab.)