Described here is how the exchange process works in general. Please make sure to go through more detailed instructions before starting your application.
1 Planning the exchange
- When is the best time for your exchange (which semester during your studies)
- Where do you wish to study during your exchange (exchange programme, host university)
- What do you wish to study during your exchange
- Why do you want to study abroad?
- Discuss your plans with your departmental coordinator of international affairs
2 Starting the application process (1. stage application)
- Submit your application during the academic year prior to the planned exchange (in the framework of UEF’s application periods)
- The application (with the required attachments) is submitted to UEF in the SoleMOVE system
3 Application processing
- Student can be selected for one (1) preliminary exchange placement to one (1) host university or exchange programme
- Notification of results is done by email
- Accepted application: accept or decline the offered placement
- Rejected application: you will be offered the chance to change the application’s host universities to still available hosts, or reapply for exchange in the next application periods
4 Nomination to the host university
- International Mobility Services nominates the student as UEF’s candidate for exchange to the host university
- The student receives instruction and deadlines for the 2nd stage application
5 Submitting an application to the host university (2. stage application)
- During the semester prior to the planned exchange (i.e., during spring for autumn exchange, during autumn for spring exchange)
- Instructions and deadlines specific to the host university
- Student receives application instructions from either directly from the host university or from International Mobility Services at UEF
- Follow the instructions and submit the application to the host university complete with all required documents
6 Host university reviews student’s application
- Host university reviews the application and asks for clarification or more documents if necessary
- Host university sends the student or International Mobility Services an acceptance letter and other information about practical arrangements (e.g. accommodation, arrival etc.)
- If the host university rejects the application, the situation will be handled on a case-by-case basis
7 Grant application to UEF
- After acceptance, the student should submit the necessary documents for the grant payment to International Mobility Services
- Instructions and forms will be sent by email
- The grant is paid approx. one month prior to the exchange, provided that the student has submitted all the required documents in time
- NB! During the holiday seasons (late June – early August, end-of-year holidays), grant payments may be delayed
8 Practical arrangements
- Travel arrangements (tickets etc.)
- Accommodation arrangements (if the host university has not instructed this matter earlier)
- Insurance
9 Exchange starts!
- Exact dates and duration according to the host university’s academic calendar
10 After exchange reporting
- Mandatory part of the entire process and a requirement for the grant
- Instructions and forms will be sent by email
- Contact the departmental coordinator of international affairs to have the studies completed during the exchange included into the degree at UEF