Appeal within the university

Request for rectification concerning student admissions or the selection of major subject or line of studies

1.   Student admission decision (the dean)
2.   Written service of notice to student, including appeal instructions (faculty/department)
3.   An applicant or student dissatisfied with the decision may submit a request for rectification in writing to the University of Eastern Finland’s Board of Appeal within 14 days of the publication of the results of the student admissions process.
4.   Request for rectification to the Registry Office
5.   The Registry Office delivers the request for rectification to the secretary of the Board of Appeal, who prepares the matter for the meeting of the Board of Appeal
6.   The request for rectification is delivered to the faculty that made the student admission decision and the faculty is asked to give a statement

• The faculty attaches all the documents concerning the applicant, such as the application, a copy of the entrance examination, etc., to the statement.
• At this stage, the faculty may choose to rectify the student admission decision itself by issuing a dean’s decision on the matter (the faculty contacts the applicant and delivers to them the letter of acceptance, acknowledgement of receipt and any other necessary materials), which will also be delivered to the Board of Appeal.
• If the faculty rectifies the decision, the Board of Appeal will eventually close the matter. In other words, the Board of Appeal will not consider the matter any further. The Board of Appeal will deliver its decision to the applicant and to the faculty.

7.    The faculty’s statement is received by the Board of Appeal
8.    The Board of Appeal delivers the faculty’s statement (if not rectified) to the applicant and asks them to provide a response
9.    Applicant’s response
10.  If the applicant’s response requires further clarification by the faculty, go back to step 6. If the response does not require acquiring further clarification, the matter will be prepared for the Board of Appeal meeting.
11.   Meeting of the Board of Appeal.
12.   The decision of the Board of Appeal and service of notice to the applicant and the faculty.
13.   The faculty takes the necessary action.

Request for rectification for a study attainment other than a dissertation, licentiate thesis or an academic paper included in advanced studies

and

Request for rectification concerning the credit transfer or studies completed elsewhere or competence demonstrated by other means

(CREDIT SUBSTITUTION, decision made by teacher/inclusion, decision-maker depends on delegation of authority)

1.  Grading of completed studies and publication of the results/decision on credit transfer
2.  A student dissatisfied with the grading of completed studies/credit transfer may submit a request for rectification verbally or in writing to the teacher who did the grading/made the  decision within 14 days of the time when the student had the opportunity to receive notice of the results of the grading and the application of the grading criteria or of the decision on credit transfer

a.  NOTE! With regard to the grading of completed studies, the period for submitting a request for rectification does not start before both of these terms are met (the results and grading criteria are known)
b. If the teacher who did the grading is unavailable, the request for rectification is to be submitted to the office of the unit concerned or to the university’s Registry Office. Requests for rectification concerning credit transfers are always submitted directly to the Registry Office.

3.  The teacher’s decision is recorded, dated and added to the study records, or a separate decision is issued. A decision is issued on the credit transfer. The appeal instructions must be attached to the decision/study records. At this stage, the student has the right to receive, free of charge, a copy of the study records associated with the request for rectification.
4.  A student dissatisfied with the above decision made by the teacher can submit an appeal against the decision to the Board of Appeal within 14 days of having received notice of the teacher’s decision.
5.  Request for rectification to the Registry Office
6.  The Registry Office delivers the request for rectification to the secretary of the Board of Appeal, who prepares the matter for the meeting of the Board of Appeal
7.  The request for rectification is delivered to the teacher who made the decision and the teacher is asked to give a statement

• The teacher attaches all the documents concerning the applicant, such as the exam responses, if these have not been delivered by the student and they are not attached to the request for rectification, to the statement.
• At this stage, the teacher can rectify the decision by issuing a rectified decision (and contact the person who submitted the request for rectification), which will also be delivered to the Board of Appeal.
• If the teacher rectifies the decision, the Board of Appeal will eventually close the matter. In other words, the Board of Appeal will not consider the matter any further. The Board of Appeal will deliver its decision to the applicant and to the teacher.

8. If the applicant’s response requires further clarification by the teacher, go back to step 7. If the response does not require acquiring further clarification, the matter will be prepared for the
Board of Appeal meeting.
9. Meeting of the Board of Appeal.
10. The decision of the Board of Appeal and service of notice to the applicant and the teacher.
11. The teacher takes the necessary action.

Request for rectification for decision concerning a dissertation, licentiate thesis or an academic paper included in advanced studies

and

Request for rectification concerning a decision to revoke the right to study

1.  The Faculty Council’s or dean’s decision
2.  A student dissatisfied with the decision may submit a request for rectification to the University of Eastern Finland’s Board of Appeal in writing within 14 days of receiving notice of the decision.
3.  Request for rectification to the Registry Office
4.  The Registry Office delivers the request for rectification to the secretary of the Board of Appeal, who prepares the matter for the meeting of the Board of Appeal
5.  The request for rectification is delivered to the faculty that made the decision and the faculty is asked to give a statement

• The faculty attaches to the statement all the documents concerning the applicant, such as the exam responses, if these have not been delivered by the student and they are not attached to the request for rectification.
• At this stage, the faculty can rectify the decision by issuing a rectified decision (the faculty contacts the person who submitted the request for rectification), which will also be delivered to the Board of Appeal.
• If the faculty rectifies the decision, the Board of Appeal will eventually close the matter. In other words, the Board of Appeal will not consider the matter any further. The Board of Appeal will deliver its decision to the applicant and to the faculty.

6. The faculty’s statement is received by the Board of Appeal
7. The Board of Appeal delivers the faculty’s statement (if not rectified) to the applicant and asks them to provide a response
8. Applicant’s response
9. If the applicant’s response requires further clarification by the faculty, go back to step 5. If the response does not require acquiring further clarification, the matter will be prepared for the Boar of Appeal meeting.
10. Meeting of the Board of Appeal.
11. The decision of the Board of Appeal and service of notice to the applicant and to the faculty/teacher.
12. The faculty takes the necessary action.

University of Eastern Finland Board of Appeal

According to Section 23 of the UEF Administrative Regulations, “the Board shall appoint a Board of Appeal for the duration of its term of office in order to process requests for rectification pertaining to student admission, loss of right to study and grading of courses and theses. The Board of Appeal shall consist of the chair, vice-chair, four members and four deputy members. The appointment of a new member or a new deputy member to the Board of Appeal in the middle of the term of office shall be made by the Rector.

The chair and vice-chair shall be professors. Two of the members and two of the deputy members shall be lecturers and two shall be students. Each of the groups shall have an equivalent number of members from both main campuses.”

Board of Appeal (term ends 31 December , 2019)

Members

• Antti Kolehmainen, professor (chair)
• Jukka Pelkonen, professor (vice chair)
• Esa Penttilä, university lecturer
• Jonna Kosonen, university teacher
• Lasse Jelekäinen, student
• Emmi-Tuulia Filatow, student

Deputy members

• Päivi Atjonen, professor
• Marko Vauhkonen, professor
• Martti Mäkinen, university lecturer
• Terhi Saaranen, university lecturer
• Veikko Vauhkonen, student
• Mikko Tapanainen, student