The university’s Communications and Media Relations raises awareness of research carried out at the university by, e.g., adding information about upcoming public examinations in the university’s events calendar and publishing doctoral dissertation news releases on the university’s website and social media channels, and also by sharing this information with the media. The faculties’ designated Communications Specialists publish the details of each upcoming public examination, and a dissertation news release, on the university’s website. All public examinations and dissertation news releases can be found at www.uef.fi/vaitokset.
To ensure a smooth communication process, please fill out the electronic dissertation form no later than two weeks before the public examination of your doctoral dissertation.
Electronic dissertation form
Doctoral candidates fill out an electronic dissertation form available in Finnish and English at https://link.webropolsurveys.com/S/D1931E3AFB2862B9. Please select the language at top of the webpage. Note: If the unit requires the dissertation news release in Finnish and the English-speaking doctoral candidate cannot fill the form in Finnish, doctocal candidate should ask help for filling the form in Finnish from the supervisor or other Finnish-speaking staff of the unit.
The form is used to collect all information needed for the creation of a public examination event for the university’s events calendar, and for publishing a news release about the dissertation.
Doctoral candidates can fill out the dissertation form after they know the date and venue of their public examination, and after the faculty has given them permission to defend their dissertation in public.
For the purpose of adding your public examination in the university’s events calendar, doctoral candidates are asked to provide basic information about themselves and about their opponent and custos, as well as the details of their public examination. If the public examination is streamed online, a link to the stream needs to be given either on the dissertation form or by sending it by email to Communications and Media Relations at firstname.lastname@example.org.
Dissertation news release
Doctoral candidates are asked to provide basic information about the topic, key findings and methods of their doctoral research on the dissertation form. Based on this information, the faculties’ Communication Specialists will prepare a brief news release for the university’s website. A more extensive press release for the media can be prepared on selected topics on a case-by-case basis.
Communications and Media Relations issues a weekly press release about upcoming public examinations, sending it to a broad selection of media in eastern Finland and to the main national media, including the Finnish News Agency STT, the Finnish Broadcasting Company YLE, MTV3 and Helsingin Sanomat. Specific newspapers and journalists interested in certain topics can also be added to the distribution.
Doctoral candidates are asked to give their contact information on the dissertation form so that journalists can contact them for more information or for an interview.
Please note that the media decide independently on whether to cover a doctoral dissertation in the news or not, and this depends on a number of things, such as the number of upcoming public examinations, how interesting the topic in general is, and what the overall news day is like. In other words, the university cannot order the media to publish any press release.
A link to a photograph of the doctoral candidate is usually included in the press release to the media. Thus, you should have your photograph taken no later than two weeks before your public examination.
Contact one of the photo studios listed below to book a time. Having your photograph taken is free of charge and the photographer will make sure that your ready pictures are delivered to all the necessary places.
The doctoral candidate’s photo will be used both in the press release and in the doctoral conferment book. This is why the dress code for the photo should be fairly similar to the dress code of the doctoral conferment ceremony, i.e. a plain, dark, long-sleeved outfit (no extravagant jewellery, outfit colour preferably black), a tailcoat or a dark suit.
If you are unable to have your photograph taken at the studio but have a studio-quality photograph available, you can send it to email@example.com. NB! Digital photos taken with a consumer grade camera and small passport photos rarely are print quality. All photos must be 20x25cm in size, minimum resolution 300 dpi.
Contact persons at Communications and Media Relations
Each faculty has a designated Communications Specialist who takes care of press releases relating to dissertations.
- Philosophical Faculty: Communications Specialist Nina Venhe, tel. +358 50 593 0160
- Faculty of Science and Forestry: Communications Specialist Marianne Mustonen, tel. +358 44 716 2394
- Faculty of Health Sciences: Communications Specialist Ulla Kaltiala, tel. +358 40 745 6463
- Faculty of Social Sciences and Business Studies: Communications Specialist Sari Eskelinen, p. +358 50 361 9280