The Erasmus+ programme enables mobility grants for short-term exchanges (blended intensive programmes, BIP) and for blended short-term traineeship mobilities. Blended intensive programmes, or BIP courses, are individual courses organized by UEF’s Erasmus partner universities, which students can apply for and participate in during the academic year. A student can apply for a grant through UEF, but applying for a course is a separate, course-specific process. More information on blended short-term traineeship mobility, please visit Erasmus+ traineeship pages.
A short exchange does not mean that the student e.g. applies to a host university for an exchange only for a month, but it must be a specific short or intensive course that is applied for, not just a one-month period at some university.
The application for Erasmus+ short-term exchanges is continuous, which means that the student can start the application process as soon as a suitable course is found. The application must be made in good time, about 1 month before the start of the physical mobility part of the exchange period. The application is open annually from 1 June to 31 May. There is separate application period for short-term exchanges. If applied for the short-term traineeship mobility, application for Erasmus+ traineeship grant should be filled.
Requirements for short-term exchange and BIP courses
In Erasmus+ short-term exchanges, all of the following criteria must be met in order for a grant to be awarded for the course:
- The university organizing the course must be UEF’s Erasmus+ partner university. A list of UEF’s partner universities can be found here (the word file opens in a new tab).
- The course includes both virtual and physical mobility. This means that the course must have online learning before or after the physical exchange period. NOTE! The requirement of virtual studies does not apply to PhD students.
- The physical mobility period is 5–30 days.
- The minimum credits (virtual and physical period combined) must be 3 ECTS.
- Tuition must be free of charge at the blended intensive course. In addition, there can be no fees regarding teaching, enrollment, examinations, or laboratory or library use. There can be fees from, for example, a voluntary social program.
Applying for an Erasmus+ short-term exchange grant
The grant is paid for the physical mobility period of the course (5–30 days). The grant is 79 €/day for days 1–14 and 56 €/day for days 15–30.
Students can search for suitable courses on their own, for example, on the websites of UEF’s Erasmus partner universities. BIP courses that come to the attention of UEF’s International Mobility Services are announced in the Viva Engage group Kansainvälistymismahdollisuuksia opiskelijoille // Internationalization offers for students (requires UEF registration). When a suitable course that meets all the criteria mentioned above is found, the student can start the application process. If the host university requires a nomination for the course, the student must notify UEF’s International Mobility Services in time to submit the student’s nomination. The student must submit an application to the host university in accordance with the guidelines and schedules determined by the host. The UEF application is made in the SoleMOVE system. Please read the instructions how to make an application in SoleMOVE system.
Students who are employed by UEF cannot apply for an Erasmus+ short-term exchange grant. If you are employed (e.g. employment contract of a junior researcher), you can apply for Erasmus+ staff exchange support (requires UEF registration) for a short exchange.
The application process in a nutshell
- Read the entire call for applications in detail.
- Search for a blended intensive course that is suitable for you. Some options are listed in the Viva Engage group Kansainvälistymismahdollisuuksia opiskelijoille // Internationalisation offers for students.
- When you find a suitable course, make sure that the compulsory criteria are met (above).
- Consult your departmental mobility coordinator and programme coordinator before you apply for the mobility grant.
- Apply to the host university according to their instructions and schedules.
- Submit the application to UEF in the SoleMOVE system.
UEF guidelines on using Erasmus+ support for short-term mobility
Starting from 1 August 2024, the following guidelines will be considered regarding the use of Erasmus+ funding for short-term exchanges:
The following groups are prioritised when awarding grants:
- Bachelor and Master’s degree students (special groups) who have fewer opportunities to engage in long-term student mobility (e.g. students with families, working students etc.)
- Blended Intensive Programme (BIP) courses where UEF is one of the organising universities
In addition:
- Doctoral students not employed by the university can receive the grant for short-term mobility based on their supervisor’s recommendation
- Short-term mobility funding can be granted once per degree level (including doctoral students) but excluding special groups (see above).