A degree student (undergraduate or post-graduate) who fails to register at the university during the registration period (closing on 15 September), or a first-year degree student who registers as being absent but fails to submit the required documents proving the legal grounds for absence, will need to re-register by filling in the re-registration form and paying the re-registration fee of 35€ in addition to the Student Union membership fee (mandatory for undergraduate students, voluntary for post-graduate students). The collection of the re-registration fee is stipulated in the Ministry of Education decree 1082/2009.
Re-registration is for those undergraduate and post-graduate students, that are not registered i.e. have not registered either present nor absent. If you are registered as absent, you can change your registration to present by contacting the Student and Learning Services and re-registration does not concern you. If your study right is no longer valid, you should first apply and receive extension to your study right before you can re-register.
Students should re-register with the Re-registration form (docx), that you can find in Kamu’s listing of forms. Download, fill in, print and sign the form and return it personally, by mail or email (scanned or as a picture) email@example.com to Student and Learning Services.
With the duly completed re-registration form you should also give the receipt indicating the payment of the re-registration fee. If you are pursuing Bachelor’s or Master’s degree and you want to register as present, ask the payment information of the student union membership fee from Student and Learning Services beforehand and also hand in a receipt on that. Receipts can be delivered as email attachments (scanned or picture).
The re-registration procedure is based on the Universities Act (558/2009, Section 39).
A re-registration fee of EUR 35 will be collected from re-registering students. The fee will be collected from all the students who fail to register at the university as being present or absent during the registration period. The re-registration fee will not be collected from students who after discontinuing their studies wish to register as being present, if they register during the academic year in which the discontinuation ended.
The re-registration fee is paid into the University of Eastern Finland bank account found in the re-registration form.
Who must re-register?
1) Late registration
If you forget to register during the registration period (3 May – 15 September) but would like to register as present or absent for the on-going academic year, you must submit the registration form and receipts of the paid re-registration fee and Student Union membership fee (if applicable) to the Student Services.
2) If a year or more has passed since the previous registration
If a year or more has passed since your last registration, you will need to present the required payment receipts of re-registration fee and possible Student Union membership fee and have an approved personal study plan (PSP) in WebOodi or your supervisor’s statement on behalf or your re-registration (informal by email). If you do not have a valid user ID for the university’s IT services, the study plan should can be submitted on paper and be approved by the coordinator of the study programme. Otherwise the study coordinator can send and informal approval email. If a student’s study right has already ended, the student should apply for an extension first and can re-register only after being granted the extension.
3) First-year degree students who register as being absent but fail to submit the required documents
According to the Universities Act, a first-year degree (undergraduate or postgraduate) student may register as absent for the academic year for for the following reasons only:
- service under the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women’s Voluntary Military Service (194/1995);
- maternity, paternity or parental leave;
- the student cannot begin studies due to being incapacitated by personal illness or injury. In this case, it could be made clear that this entails incapacity for the entire semester or academic year.
Degree students who register as absent must prove the legal grounds for their absence. Documents proving the legal grounds for absence should be sent by post or email to Student and Learning Services by 30.9. (contact information in Kamu’s listing on Support channels for Students. If you wish to know how to send encrypted email, contact the Student and Learning Services. Students who fail to do this will lose their right to study. If they wish to start their studies later, they must re-apply for the right to register and pay the re-registration fee. Read more on registration instructions for new students.
4) Other reason
A student may have to re-register for other reasons. For example, if a student who is required to pay a tuition fee fails pay the fee on time.
Based on Universities Act (43 §) students, who have not enrolled and registered in the manner specified by the university, will forfeit their right to study. Should the student later wish to start or resume his or her studies, he or she must reapply to the university for admission.