The University Library and the editors of the university publication series will be happy to assist you in all matters relating to the publishing of your dissertation. In addition, the university’s Communications and Media Relations will assist you with drafting your press release and sending it out to various media. Indeed, the only things you actually have to take care of yourself are the arrangements for the public examination and the post-doctoral party, karonkka.
Things to take care of before the public examination / public defence
These deadlines are intended as a tool for the doctoral candidate to plan their detailed timetable. As we say in Finnish, well-planned is half done. Get to know the tasks and schedule them in good time in advance so you can focus on preparing for the public defence itself.
After the faculty has given you permission to defend the doctoral dissertation
- Contact the responsible editor of the publication series in which your dissertation will be published.
- Agree on the date for the public examination with the opponent, the custos and the main supervisor. Book the venue using an e-form: tilavaraus-Joensuu tai tilavaraus-Kuopio.
- Make sure the department/unit handles the travel reservations of the opponent.
1–3 months before the public examination
- Deliver the material to the responsible editor of the publication series.
- Finalize your dissertation and make sure it is ready for publishing.
- Agree on the printing process with the printing house.
- Book a catering service to serve coffee at the examination.
- Make the necessary arrangements for your post-doctoral party, karonkka.
- Create a guest list and invite the guests.*
- Book a venue
- Invite tenders for the dinner serving etc.
- Purchase or rent the dresses for the public defense and post doctoral party
- Utilize material bank Support for Communication in Public Defense when preparing, for example, a press release, lectio praecursoria, and speeches in your post-doctoral party.
*You can also send invitations to people, e.g., via email, to your public examination. Make sure your invitations are clear to which event you are inviting the person. You want to avoid any confusion that the person participating in the public event during the day would mistake your invitation to the more excluded event in the evening (karonkka).
Approximately one month before the public examination
- The layout of your dissertation should be finalized and ready for printing.
- Obtain a written approval from the responsible editor to print your dissertation.
- Agree on the circulation of the preprints.
- Check the final proof.
- A photo of the doctoral candidate is optional. Please find the instructions for photograph on Kamu webpage.
- Fill out an electronic dissertation form to send the details of the public examination and your press release to the Communications and Media Relations Office.
A week before the public examination
- The doctoral dissertation must be available for public viewing seven (7) days prior to the public examination. Deliver, or make sure that the printing house delivers, the printed version of the dissertation to your own campus’ library and send the dissertation file to the library for online publishing.
- The dissertation should be distributed to the members of the university community according to the instructions of your Faculty.
- Send a link to your doctoral dissertation to the Rector.
- Reserve some time to reflect on your achievement, and do things that center and relax you. You are now ready to share your knowledge and valuable research with everyone interested and to celebrate. Congratulations!
Please note that the schedule is only indicative, variations may occur according to your doctoral programme.