The University Library and the editors of the university publication series will be happy to assist you in all matters relating to the publishing of your dissertation. In addition, the university’s Communications and Media Relations will assist you with drafting your press release and sending it out to various media. Indeed, the only things you actually have to take care of yourself are the arrangements for the public examination and the post-doctoral party, karonkka.
Things to take care of before the public examination
These deadlines are intended as a tool for the doctoral candidate to plan his/her more detailed timetable.
After the faculty has given you permission to defend the dissertation
- Contact the responsible editor of the publication series in which your dissertation will be published.
- Agree on the date for the public examination with the opponent, the custos and the main supervisor. Book the venue using an e-form: tilavaraus-Joensuu tai tilavaraus-Kuopio
- Make sure the department/unit will take care of travel reservations of the opponent.
1-2 months before the public examination
- Deliver the material to the responsible editor of the publication series.
- Finalize your dissertation and make sure it is ready for publishing.
- Agree on the printing process with the printing house.
- Book a catering service to serve coffee at the examination.
- Make the necessary arrangements for your post-doctoral party, karonkka.
- Create a guest list
- Book a venue
- Invite tenders for the dinner serving etc.
- Purchase or rent the dresses for the public defense and post doctoral party
Approximately one month before the public examination
- The layout of your dissertation should be finalized and ready for printing.
- Obtain a written approval from the responsible editor to print your dissertation.
- Agree on the circulation of the preprints.
- Check the final proof.
- Set a date for taking a photograph with Studio EveLiisa in Kuopio and with KK-kuva in Joensuu. UEF Communications and Media Relations (in Finnish: viestintä) pays for the photo.
- Fill out an electronic dissertation form to send the details of the public examination and your press release to the Communications and Media Relations Office.
Ten days before the public examination
- The doctoral dissertation must be available for public viewing 10 days prior to public examination. The doctoral candidate should deliver, or make sure that the printing house delivers, the printed version of the dissertation to his/her own campus library and sends the dissertation file to the library for online publishing.
- The dissertation should be distributed to the members of the university community according to the instructions of your Faculty.
- A link to the dissertation should be delivered to the Rector on your campus.
Please note that the schedule is only indicative, variations may occur.