Updated 28 May 2021
The foundation of all activities is to ensure that it is safe to work and study at the university. This calls for responsible behavior from us all. It is very important that you follow the guidelines and recommendations given by the university and the relevant authorities. The Covid-19 situation is constantly changing and the university is continuously monitoring the situation closely.
This website features the university’s key recommendations and guidelines relating to studying and teaching. Other coronavirus-related guidelines can be found on the university’s coronavirus website.
- At the moment there are no person limits on gatherings, but all in-person teaching and other events must be organized with 2 meter safety distances (Regional State Administrative Agency’s guidelines are valid until 17 June). In addition the university’s guidelines on hygiene and safety must be followed (see below).
- Sykettä Sports Services has started again, they can organize outdoor group exercise classes.
- University’s gyms will open on 1 May 2021.
- People in at-risk groups may return to the campus 21 days after receiving their 1st dose of vaccine, if they have been vaccinated using the Comirnaty or Moderna vaccines, or 14 days after receiving their 2nd dose of vaccine, if they have been vaccinated using the Astra Zeneca vaccine.
Preparing for academic year 2021-2022
- Teaching in the autumn semester 2021 is prepared to be organized without any restrictions on physical attendance, facility capacities or group sizes. However, it must be noted, that the Covid-19 pandemic might not behind us by that time and it is possible that teaching might have to be organized according to possible restrictions and regulations.
- Timetables for teaching in the autumn term will be published in WebOodi on 31 July 2021. If you have concerns about the autumn term teaching arrangements, please contact the department, unit or teacher organizing the teaching.
- Student exchange will be possible (exchange students and degree students, both incoming and outgoing) in the autumn 2021 while observing the guidelines issued by the university, the Finnish Institute for Health and Welfare, and the Finnish Ministry for Foreign Affairs, as well as the guidelines of the destination countries and host institutions.
- Sykettä University Sports Services’ indoor group exercise classes and other indoor sport activities can hopefully start by autumn.
It is recommended that students in at-risk groups could take part in in-person teaching 21 days after receiving their 1st dose of vaccine, if they have been vaccinated using the Comirnaty or Moderna vaccines, or 14 days after receiving their 2nd dose of vaccine, if they have been vaccinated using the Astra Zeneca vaccine.
If a person living in the same household with a student shows signs of Covid-19 symptoms and there is a risk that the student might have been infected (exposure, travel or something similar), it is recommended that the student continues studies remotely until there is a negative test result or the symptoms stop.
Instructions on safety and hygiene on campus
The foundation of all activities is to ensure that it is safe to work and study at the university.
Staff members’ and students’ responsible behavior will play an important role.
The following basic instructions on safety and hygiene on campus must be followed by everyone (students, employees, visitors):
- Only come to the campus when you are healthy.
- The first thing to do when you arrive is to wash your hands. You should also wash your hands regularly throughout the day. Use hand sanitizer in situations where washing your hands is not possible.
- Keep a safe distance to others (2 metres).
- Wear a mask in situations where it is not possible to keep a safe distance to others.
- No handshaking, no hugging.
University follows the guidelines of regional Covid-19 coordination groups and the Finnish Institute for Health and Welfare when lifting the face mask and safety distance restrictions.
Studying and teaching
The general principles concerning studying and teaching during the Covid-19 pandemic are described below. These guidelines can be specified with updated policies and bulletins, that are assembled in the bulletins on the top of the page.
- The units offering teaching will inform and give further information on teaching arrangements.
- The university staff is working on multi-location work mode and partly remotely. If you need to arrange a meeting at campus with someone, please make an appointment beforehand.
- It is possible to do a practical training/internship in Finland, if the host organization has the opportunity to receive the student. The hygiene and safety guidelines of the host organization are to be followed.
- The University of Eastern Finland will not send students to do their practical training/internship abroad in the spring semester 2021 (training subsidy months granted by the university). With regard to a practical training/internship supported or funded by the faculty, the decision will be made by the dean. If a student plans to do his or her practical training/internship without the training subsidy granted by the university and to conclude a contract of employment with the host organization, the decision on accepting a practical training/internship position can be made by the student him/herself. In the autumn 2021 training/internship abroad is possible, but should happen according to the guidelines of the Finnish Institute for Health and Welfare and the Finnish Ministry for Foreign Affairs as well as those of the host countries and host institutions.
- General exams will not be held during the spring 2021, but it is possible for teachers to hold and supervise exams for small groups, while taking safety regulations into consideration. General exams should be possible in the autumn 2021 as long as the safety regulations are followed. The departments and units are responsible for organizing general exams so please check with them to see if general exams are actually held.
- Safety distances are followed in all EXAM rooms of the university. Only some of the computers available in the rooms can be booked, and when students book a time, they will be assigned a specific computer on which to complete their exam. In other words, students can’t complete their exam on just any computer. Please see the university’s guidelines on the use of face masks in EXAM facilities.
- The above-mentioned safety guidelines issued by the university are followed in new student orientation, tutoring and other events that bring students together. Tutoring will be organised in small groups and partly online.
- Please use WebOodi to order your transcript of academic record or certificate of attendance.
Student exchange (both incoming and outgoing) is under constant review, please see the bulletins. Because the coronavirus situation may change rapidly, people considering a student exchange or staff mobility period should be prepared for changes.
General guidance for outgoing students
- Follow your email and check your SPAM regularly – use the same email account before, during, and after exchange.
- Follow reliable media and official information channels in Finland and in the host country.
- Follow instructions given by UEF and your host university.
- Observe current travel guidelines in Finland and the host country, sudden changes in coutry-specific guidelines and restrictions are possible.
- Keep all exchange-related info (documents, contact information) safe at all times.
- Keep your ICE contact updated, safe, and easily accessible at all times.
- Give updates to your home and host university coordinators about any (significant) changes during exchange.
Opening hours of the campuses and services
Most of the services available on the campuses are open (some with limited opening hours). Safety distances and the university’s guidelines on hygiene must be adhered to in all facilities.
Information about the services of the campus libraries can be found on the library’s website.
Self-study facilities and IT classrooms, as well as Oppari’s customer service points and service desks in Joensuu and Kuopio are open. Student and Learning Services’ customer service desks are also open; more detailed information on the opening hours can be found in Kamu.
Campus restaurants: please see the websites of the campus restaurants.
Take out lunch is available in all open campus restaurants.
For information regarding student financial aid, please see Kela’s website.
For information about the services of the Finish Student Health Service, please see the FSHS website.
The university’s cleaning services adhere to the instructions issued by the Finish Institute of Occupational Health.
Sykettä Sports Services has started operating.
Support for your everyday life
Follow the communications
If you have any questions, please contact the following:
- Regarding teaching: first contact the person in charge of your subject. If you are unable to reach the correct person, please contact email@example.com.
- With questions regarding international studies/traineeships, please contact firstname.lastname@example.org.
- With questions about IT Services and distance teaching, please contact email@example.com.
- Software support for students
- With general questions regarding the coronavirus and the University of Eastern Finland, please contact COVIDfirstname.lastname@example.org.
- You can find the UEF personnel contact information in the UEF contacts directory.
- With questions regarding studies at the Open University, contact email@example.com.