Here you can find University of Eastern Finland’s regulations and guidelines relating to the COVID-19 coronavirus to students.
The university’s facilities has been closed on Tuesday afternoon, 17 March 2020 at 16.00 (4 pm). Returning to work on campus gradually from 17 June onwards. Most of the university’s teaching will continue to be offered online also in the autumn.
If a student has any personal belongings that he or she wishes to pick up from the university, this will need to be done during Tuesday 17 March 2020 by 16.00 (4 pm). We will have up-to-date information about the situation on the UEF main website.
Instructions on safety and hygiene on campus
The following basic instructions on safety and hygiene on campus must be followed by everyone (students, employees, visitors):
- Only come to the campus when you are healthy.
- The first thing to do when you arrive is to wash your hands. You should also wash your hands regularly throughout the day. Use hand sanitizer in situations where washing your hands is not possible.
- Keep a safe distance to others (1.5–2 metres). If this is not possible, use face masks.
- No handshaking, no hugging.
- Use protective gloves when you are using shared devices.
If teaching is given in external facilities, such as in a swimming pool, the hygiene and safety guidelines of the facility in question are to be followed.
See also safety guidelines for in-person teaching in August-September.
Studies, teaching and customer service
- The parts of new student orientation that are common to all will be organised online. Otherwise, the academic subjects will receive and welcome new students, organise new student orientation for them, and possibly offer in-person teaching, while observing guidelines on safety.
- Studies will be until 1.7.2020 as distance studies. Only teaching that is deemed crucial to be offered as in-person teaching will be organised as in-person teaching in the autumn semester 2020.
- By a decision of the dean, laboratory courses, field courses, internships deemed necessary, and other teaching that is impossible or unreasonably hard to organise online, can be offered as in-person teaching.
- As a rule, all close contacts must be avoided. If, however, a close contact to another person is absolutely necessary to ensure learning (such as in nursing science), the hygiene and safety guidelines must be followed with particular care. In these kinds of settings, PPEs are often used in any case.
- On field courses, with regard to transportation and accommodation, we may recommend looser arrangements to ensure that safety distances can be kept.
- It is possible to do a practical training/internship in Finland, if the host organisation has the opportunity to receive the student. The hygiene and safety guidelines of the host organisation are to be followed. The University of Eastern Finland will not send students to do their practical training/internship abroad in the autumn semester 2020 (training subsidy months granted by the university). With regard to practical a training/internship supported or funded by the faculty, the decision will be made by the dean.
If a student plans to do his or her practical training/internship without the training subsidy granted by the university and to conclude a contract of employment with the host organisation, the decision on accepting a practical training/internship position can be made by the student him/herself.
- General exams and other exams will not be organised as classroom exams in the autumn semester. It is possible for teachers to hold and supervise exams for small groups.
- The electronic exam are open again. The safety distances have been taken into account in the Exam-rooms and safety instructions can be found in them.
- The faculties and the Language Centre will make their decisions on teaching, and inform students about these decisions: by 30.6. August and September teaching arrangements and latest 7.8. and by 7.8. of the end of the year teaching arrangements. This information will be updated in WebOodi by 31 July and 15 September.
- The Open University will inform its own students.
- In-person teaching is organised with safety in mind. The Finnish Government’s restrictions on gatherings and other safety recommendations in effect at each time are followed in the organisation of teaching. From 1 June onwards, gatherings are limited to 50 persons, and this is applied to in-person teaching so that a maximum of 50 people, including the teacher, may be in the same room at a time, and with people keeping a safety distance of 1.5–2 metres. Further information on teaching arrangements.
- All conferences and seminars are being held online for the time being.
- Some software for work and study can be installed on home computers within the license contracts of the university. See more information avout softrware for home computers in Heimo (need UEF Access)
- Online learning tools you find guidelines; ICT guidelines for students ; Digital environments
- Share internet from your mobile phone Mobile hotspot (pdf)
- Break exercise for students
- University extend the rights to study of its degree-seeking students and students of the Open University that are due to expire on 31 July 2020 until the end of 2020. See bulletin.
- In the autumn semester 2020, UEF will not be sending or receiving exchange students. The university’s international Master’s degree programmes are encouraged to offer their teaching online in the autumn semester 2020. An international Master’s degree programme may consider postponing the start of the programme, if students are unable to enter Finland. In addition, students admitted to international Master’s degree programmes have the right to defer the start of their studies by one year.
- Necessary visitors from abroad will be welcomed. See more about visitors. The rule of the thumb is that travel to countries deemed safe by the Finnish Government is possible also within the activities of UEF (business travel, field courses, excursions, visitors). The latest information on the countries deemed safe for travel can be found on the Finnish Government’s website.
- For the time being, people belonging to a risk group for a severe COVID-19 infection may not come to the facilities on campus. Guidelines to students in risk groups for severe coronavirus disease: Arrangements on completing courses in the 2020 autumn semester
- Teachers in charge of study units have been expanded. The Board of the University of Eastern Finland has decided that the teachers, who carry a primary responsibility for individual study units, have the authority to decide the methods in which said study units are taught and how those study units are evaluated.
The Board’s decision also states that the teacher in charge has the authority to alter the evaluation scale when alterations to teaching methods are made.
The Academic Rector has decided that the authority given to individual teachers to decide on their teaching for the duration of the exceptional circumstances also pertains to defining the time in which exams and other assignments are assessed and their results published.
Teachers can now, at their own discretion and for compelling/justified reasons, deviate from the Study Regulations’ three-week time limit and possibly granted one-week extension, while taking reasonability into consideration. In other words, teachers can take extra time for assessing exams and assignments and for publishing their results. However, students must always be notified of the matter as well as of when their results will be published.
- Degree certificates and other similar certificates will be awarded also when the university’s facilities are closed. First electronical and when situation has ended paper degree. See news
- Order your transcript of records or student certificate from WebOodi. See news
- COVID-19 and Master’s studies in 2020 FAQ
- Follow the communications
More support for studying
If you have any questions, please contact the following addresses:
- Regarding teaching: first contact the person in charge of your subject. If you are unable to reach the correct person, please contact firstname.lastname@example.org.
- With questions regarding international studies/traineeships, please contact email@example.com.
- With questions about IT Services and distance teaching, please contact firstname.lastname@example.org.
- Software support for students from here.
- With general questions regarding the coronavirus and the University of Eastern Finland, please contact COVIDemail@example.com.
- You can find the UEF personnel contact information in the UEF contacts directory.
- With questions regarding studies at the Open University, contact firstname.lastname@example.org.