The foundation of all activities is to ensure that it is safe to work and study at the university. This calls for responsible behaviour from us all. It is very important that you follow the guidelines and recommendations given by the university and the relevant authorities. The Covid-19 situation is constantly changing and the university is continuously monitoring the situation closely.
This website features the university’s key recommendations and guidelines relating to studying and teaching. Other coronavirus-related guidelines can be found on the university’s coronavirus website.
These guidelines have been updated on 22 April 2021:
Instructions on safety and hygiene on campus
The foundation of all activities is to ensure that it is safe to work and study at the university.
Staff members’ and students’ responsible behaviour will play an important role.
The following basic instructions on safety and hygiene on campus must be followed by everyone (students, employees, visitors):
- Only come to the campus when you are healthy.
- The first thing to do when you arrive is to wash your hands. You should also wash your hands regularly throughout the day. Use hand sanitizer in situations where washing your hands is not possible.
- Keep a safe distance to others (1.5–2 metres).
- Wear a mask in situations where it is not possible to keep a safe distance to others.
- No handshaking, no hugging.
The University of Eastern Finland recommends that face masks be used in all facilities with several people present, including on lectures. The university’s earlier recommendation only pertained to situations where maintaining a safe distance to others is not possible.
The University of Eastern Finland provides face masks for its staff and students working and studying on campus free of charge. Face masks are available in the main lobbies of the campus building.
For staff members, face masks are also provided for work-related travel by public transportation or ride shares. The university does not provide masks for commuting to and from work.
In traineeships/internships the security guidelines of the training place (e.g. a hospital) must be adhered to.
The face masks provided by the university are to be used on campus, i.e. they are not for personal use.
Students (or family members) belonging to a risk group for a severe COVID-19 infection are recommended to not come to the facilities on campus nor to participate in in-person teaching. Please see more detailed guidelines on students belonging to a risk group.
Studying and teaching
The general principles concerning studying and teaching during the Covid-19 pandemic are described below. These guidelines can be specified with updated instructions and restrictions, that are assembled in the bulletins on the top of the page.
- The units offering teaching will inform students of the unit’s teaching arrangements.
- In-person teaching is organised with safety in mind. A maximum of 50 people, including the teacher, may be in the same room at a time, and with people keeping a safety distance of a minimum of 1.5 metres. This principle can be specified with further guidelines.
- The above-mentioned safety guidelines issued by the university are followed in new student orientation, tutoring and other events that bring students together. Tutoring will be organised in small groups and mainly online.
- The staff of the university is working mainly remotely from home during the Covid-19 pandemic – we carry out guidance and counselling in most cases online. If you need to arrange a meeting at campus with someone, please make an appointment beforehand.
- It is possible to do a practical training/internship in Finland, if the host organisation has the opportunity to receive the student. The hygiene and safety guidelines of the host organisation are to be followed. The University of Eastern Finland will not send students to do their practical training/internship abroad in the spring semester 2021 (training subsidy months granted by the university). With regard to a practical training/internship supported or funded by the faculty, the decision will be made by the dean. If a student plans to do his or her practical training/internship without the training subsidy granted by the university and to conclude a contract of employment with the host organisation, the decision on accepting a practical training/internship position can be made by the student him/herself.
- General exams continue not to be held, but it is possible for teachers to hold and supervise exams for small groups, while taking safety distances into consideration. The maximum number of people permitted in a room is 50 persons, if no further instructions are given on group size.
- Safety distances can also be kept in all EXAM rooms of the university. Only some of the computers available in the rooms can be booked, and when students book a time, they will be assigned a specific computer on which to complete their exam. In other words, students can’t complete their exam on just any computer. Please see the university’s guidelines on the use of face masks in EXAM facilities.
- Degree certificates will be sent to students first electronically and, after the exceptional situation is over, by traditional mail. See bulletin on the delivery of degree certificates, 31 March 2020.
- Please use WebOodi to order your transcript of academic record or certificate of attendance.
Student exchange (both incoming and outgoing) is under constant review, please see the bulletins. Because the coronavirus situation may change rapidly, people considering a student exchange or staff mobility period should be prepared for changes.
General guidance for outgoing students
- Follow reliable media in Finland and in the host country.
- Follow instructions given by UEF and your host university.
- Follow your email and check your SPAM regularly – use the same email account before, during, and after exchange.
- Observe current travel guidelines in Finland and the host country, sudden changes in coutry-specific guidelines and restrictions are possible.
- Keep all exchange-related info (documents, contact information) safe at all times.
- Keep your ICE contact updated, safe, and easily accessible at all times.
- Give updates to your home and host university coordinators about any (significant) changes during exchange.
More information and guidelines can be found in the Study Abroad section of Kamu under Bulletins and guidelines for outgoing exchange students.
Opening hours of the campuses and services
Most of the services available on the campuses are open (some with limited opening hours). Safety distances and the university’s guidelines on hygiene must be adhered to in all facilities.
Information about the services of the campus libraries can be found on the library’s website.
Self-study facilities and IT classrooms, as well as Oppari’s customer service points and service desks in Joensuu and Kuopio are open. Student and Learning Services’ customer service desks are also open; more detailed information on the opening hours can be found in Kamu.
For information regarding student financial aid, please see Kela’s website.
For information about the services of the Finish Student Health Service, please see the FSHS website.
Campus restaurants are welcoming both students and staff. Information on when each restaurant will open can be found on Yammer. For restaurant-specific menus, please see the websites of the campus restaurants.
Take out lunch is available in all of the campus restaurants. Take out portions are chilled; warm take out lunch is available during the lunch hours.
The university’s cleaning services adhere to the instructions issued by the Finish Institute of Occupational Health.
Sykettä Sports Services have started operating (limited group sizes).
The University of Eastern Finland’s gyms in both Joensuu and Kuopio will be closed for the time being, effective from 28 January 2021. The closure also applies to the gyms in the facilities of the teacher training schools.
Student associations have started their activities.
Events organised at the university
The number of people permitted in events organised in the university’s facilities by the university is limited to a maximum of 50 persons, but there might be stricter recommendations in force at times (see the bulletins). The 50-person limit is also applied to events organised by the Student Union or a subject association. This definition of policy applies to all events, including teaching and public examinations of doctoral dissertations. Read the university’s guidelines on public examinations of doctoral dissertations.
The university also accepts external facility reservations. The number of people permitted in events organised by external parties follows the national restrictions.
Support for your everyday life
Follow the communications
If you have any questions, please contact the following addresses:
- Regarding teaching: first contact the person in charge of your subject. If you are unable to reach the correct person, please contact firstname.lastname@example.org.
- With questions regarding international studies/traineeships, please contact email@example.com.
- With questions about IT Services and distance teaching, please contact firstname.lastname@example.org.
- Software support for students
- With general questions regarding the coronavirus and the University of Eastern Finland, please contact COVIDemail@example.com.
- You can find the UEF personnel contact information in the UEF contacts directory.
- With questions regarding studies at the Open University, contact firstname.lastname@example.org.