Registration as being present or absent

Present

People generally register at the university as present because only those who register as present can participate in education and training, take exams and complete a degree, in addition to being eligible for student financial aid. Registering as present is also mandatory for any periods spent studying abroad as an exchange student.

According to the Universities Act, all university students who have been admitted to programmes leading to a lower or upper university degree belong to the student union. Student union members pay the union membership fee when they register as present at the university. Student union members can apply for a student card as well as being entitled to the student benefits.

Annual registration  – enrolled students

Registration – new students

Changing the registration from present to absent in the middle of the academic year

Registration as present can only be changed to absence during the registration periods (for the whole academic year or the autumn term only, between 2 May–15 September, or for the spring term only, between 1 December–15 January). Changing the registration from present to absent cannot be done in WebOodi; you must visit the service point of Student and Learning Services in person. Any requests for refund for the student union membership fee must be submitted by the end of September (whole academic year or autumn term) or by the end of January (spring term).

See Student Union ISYY web site for a Membership fee refund application.

Absent

Registration as absent is an option for those who do not intend to complete any studies at the university. Those who register as absent do no have to pay the student union membership fee; however, this also means that they are not entitled to the student benefits.

According to the Universities Act, a student can register as absent for two academic terms (i.e., one full academic year) without the period of absence affecting the duration of studies. With study rights granted before 1 August 2015, the maximum period for registering as absent is four academic terms.

In addition to regular absences, the Universities Act refers to statutory absences, which include absences due to military service, non-military service, and maternity, paternity or parental leave. Such absences are recorded in the student register on the basis of a certificate provided by the student. The duration of studies can be extended on the basis of a statutory reason for absence if the student registers as absent at the university for such a period of absence (adopted as of 1 August 2016).

Further information: Normative duration of studies.

Registering as absent in the first academic year

According to the Universities Act, a new student studying for a degree may register as absent in the first academic year for the entire academic year or for autumn or spring term only for the following reasons:

  1. if the student is participating in the service provided for in the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007), or the Act on Women’s Voluntary Military Service (194/1995);
  2. if the student is on maternity, paternity or parental leave; or
  3. if the student is unable to begin studies due to the student’s own illness or injury.

A student registering as absent in the first academic year must supply documents that prove the absence is legally valid (e.g. call-up order, Kela’s decision on parental allowance or a medical certificate) to Student and Learning Services by the date specified in the registration instructions. Otherwise the student will forfeit his or her right to study.

Changing the registration from absent to present in the middle of the academic year

The registration as absent can be changed to present any time during the academic year. During the registration period, the change can be made by paying the student union membership fee in WebOodi using one’s personal online banking codes. Outside the registration period, the payment details needed to pay the student union membership fee must be requested from Student and Learning Services. Proof of payment of the student union membership fee must be presented to Student and Learning Services.