Supervisors
In the beginning of doctoral studies, at least two supervisors will be appointed for every doctoral researcher. The supervisors are appointed by the Dean in the decision on admission to doctoral studies. The requirements for the supervisors vary among the faculties.
A doctoral researcher is assigned at least two supervisors, one of whom is the main supervisor and must have an employment relationship with the Philosophical Faculty. All instructors must have a doctoral degree. The main supervisor must be an adjunct professor or have an equivalent scientific qualification.
At least two supervisors are appointed for doctoral researchers, one of whom is the main supervisor and at least one of whom is a member to the university staff. All supervisors must hold a doctoral degree. The scientific qualification of the main supervisor must be equivalent to at least the level of docent. If the main supervisor is not a university staff member, also university staff members the qualification of the supervisor must be at least equivalent to that of a docent.
In the Faculty of Health Sciences each doctoral researcher must have a minimum of two supervisors. All supervisors must have a doctoral degree and the main supervisor must hold, at the minimum, the qualification of a docent or have a corresponding scientific qualification. At least one of the supervisors must be employed by the Faculty of Health Sciences of the University of Eastern Finland.
The main supervisor shall hold a professor's, associate professor’s or a docent's title with the University of Eastern Finland or have a corresponding qualification and be a member of staff in the Faculty of Social Sciences and Business Studies. The second supervisor must hold a doctoral degree.
Changing supervisors
The supervisor can be replaced for a justified reason or additional supervisors can be appointed. Examples of justified reasons are if the theme of the research project has been changed or readjusted or if the research project is not making satisfactory progress.
The proposal for replacing a supervisor may be made by the doctoral researcher or by the supervisor. Replacement of a supervisor is agreed on between the parties, and the final decision is made by the Dean. To start the process, fill out the form for changing supervisors. Have the form signed and deliver it to the faculty.
Please also see information on conflict situations in Kamu.
Roles and responsibilities of supervisors and doctoral researchers
The role of a supervisor is to
- supervise the doctoral research and assist him/her in structuring the various stages of the research work,
- provide guidance in preparing a personal plan for doctoral studies in such a way that the plan meets the objectives of the degree, the personal aims of the doctoral researcher and the doctoral programme’s curriculum,
- submit, without undue delay, the doctoral researcher’s study attainments for registration,
- familiarise the doctoral researcher with the ethical issues of conducting research, good scientific practice and the principles of managing research data,
- commit to supervision: address the elements of the doctoral research, provide the doctoral researcher with feedback and monitor and support the progress of the doctoral studies,
- facilitate the doctoral researcher’s integration into the national and international scientific community and encourage him/her to create a peer support network,
- support the doctoral researcher in applying for funding, and write recommendations and statements
- ensure that the research meets the context- and form-based criteria required of the thesis before it is submitted for review or pre-review,
- go through and evaluate the comparative results provided by the plagiarism detection system on the manuscript of the doctoral dissertation.
The responsibility of a doctoral researcher is to
- register each year as being present or absent,
- ensure that his/her research plan is updated and to commit to conducting research,
- follow actively communication related to doctoral education (e.g. Viva Engage channels of Doctoral Programmes, Doctoral School and/or the Faculty) and Handbook of Doctoral Education in Kamu.
- prepare a doctoral study plan on the basis of the research topic, the scientific objectives of the degree and his/her personal aims, for example, career goals, and ensure that it is updated,
- submit to the supervisor, without undue delay, documentation concerning study attainments based on scientific activities,
- familiarise himself/herself with guidance on research ethics and data management principles, and comply with these in pursuing studies and conducting research for the thesis,
- utilise guidance and take into account feedback received from the supervisor
- participate during his/her studies in the activities of the scientific community and in scientific discussion and doctoral education,
- bear responsibility for obtaining financing (e.g., foundations, funding by a company and other supplementary financing, UEF Doctoral School) and request, when necessary, a reference/recommendation by the supervisor in good time, before the deadline for applications,
- submit the manuscript of the doctoral dissertation for scrutiny by the plagiarism detection system prior to pre-review, request a public defense, publish the doctoral dissertation and apply for the degree certificate.
Tips for supervisees
It is recommended that you and your supervisor jointly prepare a supervision plan to agree, for example, on the mutual division of duties as well as the practices and working methods of supervision. According to scientific studies, satisfaction of the doctoral researcher increases in the case the supervisor and the doctoral researcher have a mutual understanding on the supervisor’s duties, and the contents and frequency of supervision (Pyhältö et al. 2015). A supervisor has a crucial role in the progress of doctoral studies in many ways. Support from the supervisor and research community e.g. decreases the risk of drop-outs and burn-outs (Peltonen et al. 2017).
Produced in a workshop in Seminar for PhD students and their supervisors in 2018 (see Sway presentation How to improve PhD supervision).
- Tell about your working style and communication style to your supervisor (self-leadership, need for interaction etc).
- Talk, discuss, express your expectations and feelings to your supervisor.
- Make sure that you agree on the goals and norms. Establish mutual understanding.
- Prepare for meetings with the supervisor in advance. Define your goals and send information beforehand.
- Make memos during the supervisory meetings.
- Give (also positive and encouraging) feedback to your supervisor.
- Find your networks and meet your colleagues in informal settings. Social support from peers enhances your well being.
- Balance work and free time and keep your working hours reasonable. Relaxation will not slow you down but, in fact, helps you to become more efficient.
- Take a break, sleep enough, exercise, get fresh air, break the routines.
- Positive thinking is important. Focusing on the problems is not efficient. Try to change the angle. If something in your relationship with your supervisor is not functional, you can take the initiative for making a change.
More information
- Shared rules vitally important in the doctoral researcher-supervisor relationship by Tieteentekijät
- Role perception rating scale (RPRS)– tool a for making mutual expectations visible.
- Research Supervision (1145010) – a course targeted for doctoral researchers
- Materials from the Seminar for PhD Students and Their Supervisors (2018)