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Target Groups: Student

Accesible exam facilities

The University of Eastern Finland has accessible exam facilities on the Joensuu and Kuopio campuses. You may use an accessible exam facility if you are entitled to individual arrangements in an exam. You can apply for individual arrangements if you have an impediment or disability that affects your ability to take exams.

Before the exam, agree on any special arrangements with the teacher.

Facilities and locations

  • Joensuu Campus: Carelia 162 (EXAM2), Yliopistokatu 4
  • Kuopio Campus: Canthia CA206, Yliopistonrinne 3

The facilities have audio and camera recording. You will see the instructions for using the facilities when making a reservation.

Booking an accessible exam room

SEB and paper exams

Booking an accessible exam room for SEB and paper exams is always done through the course’s teacher or the department’s education secretary . Contact your course’s teacher and agree on individual arrangements well in advance of the exam.

Electronic EXAM

  1. Log in to the Exam system (opens in a new tab) with your University of Eastern Finland credentials.
  2. Make a reservation according to the student instructions.
  3. Select the room to reserve:
    • In Joensuu: Joensuu saavutettava tenttitila / accessible exam room
    • In Kuopio: Kuopio saavutettava tenttitila / accessible exam room 
  4. Inform [email protected] of your reservation by email. This ensures there are no overlapping bookings.

Note! If you are only entitled to extended exam time, you may book a regular exam room – there is no need to choose an accessible room.

Assistive software and devices

If you need assistive software or a device in the exam, such as a speech synthesizer or a braille display, inform us of your needs in good time:

  • Testing and any necessary installation to ensure functionality must be done one week before the exam.
  • Send your testing or installation request to [email protected].

Arriving for the exam

What to bring?

You may only take the following into the exam room:

  • an ID card
  • a label-free water bottle
  • any necessary medical supplies

You can leave your bag and other items in the lockers. All tools needed for the exam can be found in the exam system.

Checking in before the exam

Check in and verify your identity before the exam starts:

  • In Joensuu: Oppari service desk, Carelia, 1st floor
  • In Kuopio: Oppari service desk, Canthia, 2nd floor

Staff will escort you to the exam room.

Problem situations

  • Technical or other issues during the exam: Press the alarm button in the room. The alarm is directed to the Oppari service desk. Stay in the exam room if you want to finish the exam.
  • Fire alarm: Stop the exam, leave the room, and contact the Oppari service desk as soon as possible.

Questions?

You can find more information about EXAM rooms on the page Exam guidelines. You can also send a message to Oppari via [email protected].

Examinations

General rules and regulations on study attainments, ways of completing studies, the evaluation of study attainments and reporting the results are set out in the University of Eastern Finland Education Regulations section 31.

Course-specific examinations

The students pre-register for each exam in Peppi during the course-specific exam registration period.  The students should always attend the first possible exam. There are no examination periods at UEF. Examinations are scheduled throughout the academic year, not just at the end of each semester. An examination is usually held at the end of a course.

Some teachers offer the possibility to take eExaminations. Electronic exam enables the students to take course exams, literature exams and maturity exams electronically in supervised facilities.

Sitting an examination

The exams always begin precisely on the announced hour, not quarter past like most lectures. Please note that you should try and be early since the supervisors will start calling people into the exam room usually 15 minutes before the announced time. The students are allowed the come 30 minutes late but no students will be let in after 30 minutes. However, even if you arrive late, you will have to finish the exam by the same time as the others. The students are allowed to leave the exam room 30 minutes after the beginning of the exam at the earliest.

Remember to bring your student number and ID (e.g. student card) with you when entering an exam. Students can only bring their personal writing tools to the examination (unless otherwise instructed). Note that you cannot take any materials out of the exam room after finishing the exam (unless otherwise instructed).

Most examinations require essay-type answers and have a specified time limit. Please contact the teacher(s) of the courses in case you need more information on the exam. Make sure you know the requirements for the course at the beginning of the course.

Publishing the results

” Publication of exam results The results of an exam shall be published no later than three (3) weeks after the exam, in the university’s electronic student and study register. The Dean or the director of the independent institute or service centre or the Director of Student and Learning Services may extend this deadline in special cases. However, the results of an exam shall be published no later than one month after the exam date. Students shall be notified of any deviations from the deadline within three (3) weeks of the exam.

Both passed and failed study attainments are recorded in the electronic study register.

… These deadlines do not apply to times when teaching is not organised in accordance with the Rector’s decisions, or to the period from 15 June to 15 August.”

Re-sitting examinations

The exams are scheduled by the teacher(s) of the course. In most cases it is possible to resit examinations if a student has failed the previous exam or if a student wishes to improve the grade. At least two examination dates should be available for each course but these dates are not necessarily during the same semester. However, this practice may vary from department to department. Your department is in charge of organising exams. The first examination is usually scheduled one to two weeks after the end of the course. The exchange students especially are advised to participate in the earliest possible exam so that they can have a possibility for resitting the exam before they finish their exchange period at UEF.

Although there is no exact limitation to how many times a student may resit an examination for the same course, participants should keep in mind that each new examination requires additional effort not only from the participant, but also from the course supervisor. It is left to the discretion of the supervisor to grade and to set the requirements for satisfactory completion of each version of the examination. Examinations given after the mandatory two scheduled dates may require greater effort to obtain the minimum score for satisfactory completion of the course. This increased effort is often applied to account for the additional time allowed for preparation. After receiving a satisfactory score, it is possible to retake an examination in an attempt to improve the grade for a course. The level of English writing skills may affect the participant’s final mark for a course assessed by examination or other written work. Questions about the examination policy of a specific course should be directed to the contact person or instructor of the course.

General examinations

Every faculty or department has at least one general examination day (yleinen tenttipäivä) per month, except in July. The curriculum (degree requirements, study programmes) specifies the dates and durations of general examinations as well as the studies that can be taken in each general examination. Students must register for a general examination in Peppi 10 days before the examination date unless the published guidelines state otherwise. The contact persons at the departments can provide more information on the general examination days and procedures as well as which exams can be taken during these dates.  If the student has to resit an exam, there may be a possibility to do that during the general examination day.

The exam dates of each faculty can be found in Peppi.

Forms

Study right and registration

Forms in DOCX-format should be downloaded, filled in, printed and signed!

Applying for an extension to the tuition waiver

Students liable for tuition fees can apply for an extension to the tuition waiver when the duration of studies with the tuition waiver is about to expire, and the student has not been able to study during the semester due to reasons beyond the student’s control. Applying for an extension to the tuition waiver (docx) (opens in a new tab).

Recognition of prior learning

Recognition of prior learning can be applied in Peppi (link opens in a new tab). For further information: Recognition of prior learning

University admissions

Student applications to university degree, exchange and summer school studies: UEF admissions (link opens in a new tab)

Kela financial aid for students

The Social Insurance Institution of Finland, Kela, provides financial aid for Finnish citizens and, under certain conditions, to citizens of other countries. For further information, see Kela financial aid for students (link opens in a new tab)

Student exchange and international internships

Forms related to the student exchange, such as learning agreements, reporting tools and letter templates can be found on: Forms and reporting on student exchange

University support for internships

Self-study facilities

Self-study facilities are intended for students’ independent work. Please remember to follow the university’s hygiene and safety guidelines in the spaces.

Access badge

You can access the 24/7 self-study facilities with an access badge. The access badge is free of charge and is valid for the duration of your study rights.

Where can I get an access badge?

You can apply for an access badge using this form throughout your study rights. If you already have an access badge, you can request to add access rights to another facility (e.g. electronic exam) to the same an access badge . You will receive a notification by email when the access badge is available for collection from key services (see key services location and opening hours) or when the rights have been updated for an existing access badge .

What if the access badge is lost?

You must immediately report the loss of the access badge by email to [email protected] or [email protected]. The access badge holder is responsible for any misuse of the access badge. The access badge is personal and may not be given to a third party. A lost access badge can be renewed once free of charge. After that, a fee of 50 euros will be charged for the access badge.

When do I have to return the access badge?

The access badge must be returned to Key Services immediately after the end of studies or when it is no longer of use. A fine of €50 will be charged for unreturned badge.

Campus Libraries 24/7 Self-Study facilities

On both campuses, you can use the self-study spaces located in the campus libraries with an access card. During self-service hours, you can use the library’s self-service borrowing and return machines, computers, and multifunction devices for printing, copying, and scanning, as well as make use of the library spaces. In Joensuu, the spaces are located in the Carelia building, and in Kuopio in the Snellmania building.

The meeting and group work rooms in the Snellmania lower lobby are not part of the library’s 24/7 spaces. You can reserve them during opening hours according to students’ reservation rights. More information can be found on the Intra under “Student space reservations.”

Note: You need a UEF library card (Tuudo or traditional plastic card) in order to apply for library access. By obtaining a library card, you commit to following the library’s usage rules, which also apply to 24/7 use.

Opening hours and additional information can be found on the library’s website (opens in a new tab). Exceptions are announced in the UEF 24/7 Kirjasto | Library Viva Engage group, in the library spaces, and in the Current Announcements section on the library’s homepage

The self-study facilities in Joensuu and Kuopio campuses

JOENSUU

KUOPIO

Accessible Workstation

Both campuses have accessible workstations designed to support independent study. The workstations are especially suitable for students who experience sensory sensitivity and need a quiet working environment. The workstations feature a 4K display with sharp image quality and adjustable brightness and contrast. The desk is electrically adjustable, so you can set it to a comfortable height. The workstations have barrier-free access.

Freely available workstation

The quiet area of the Joensuu campus library has one accessible workstation with a 4K display, an electrically adjustable desk, and additional lighting. You can use this workstation freely without a separate reservation.

Reservable workstations

  • Joensuu campus: Carelia 162 (EXAM2), 1st floor. Available 24/7.
  • Kuopio campus: Canthia CA206, 2nd floor. Available during Oppari service hours – check current opening hours.

Reservation instructions

Accessible workstations also serve as exam spaces, so always reserve a workstation in advance by emailing [email protected].

  • Submit reservations for weekdays by the previous working day at the latest.
  • Submit reservations for Saturday and Sunday at the Joensuu campus by Friday at 15:00 at the latest.

Facility reservations and lost and found

Students of the University of Eastern Finland can book university’s facilities for study-related purposes. The reservation rights allow for making facility reservations in Peppi or the Tuudo mobile application on separately specified workspaces and seminar halls.

Students can make facility reservations for study-related purposes free of charge within the opening hours of the facilities, e.g., for independent study, group work, research interviews, or participation in remote teaching.

You can find additional information in Intra (requires log in, opens in a new tab).

Student associations and similar organisations can make reservations at the university premises.

The real-time booking situation is shown on Peppi calendar, Tuudo  and Lukkarikone.

Use facility reservation forms to make reservation requests:

You can find instructions and contact info for making facility reservations in Intra (requires login)

Lost and found

To enquire after an item you have lost at the university, please contact the university’s Facilities Management Officer of the building in question.

Campus restaurants and lunch menus

Bachelor’s and Master’s degree students and international exchange students are eligible for discounted meals at most campus restaurants. You qualify for the meal subsidy at the restaurant by presenting a valid student ID card. As the Student Union membership is not compulsory for exchange students, those students who decide not to join the Student Union may use the student card by Tuudo or request a meal subsidy card from the Student and Learning Services in order to get the discount.

Please note that the official study certificate, which you will obtain upon registration, can be used as a temporary proof of your student status at the university restaurants for one month (September or January) before you receive the proper student card.

Student discounts do not apply to cafeteria products.

Doctoral students are entitled to have lunch at staff prices at the campus restaurants. To get the discount, the person must present a researchers’ ​lunch card signed by the department head, which can be obtained from the department. Note! In Joensuu, the Amica restaurant located in the Carelia building offers prices to doctoral students that are lower than the staff prices. To get the doctoral student prices, the person must present their doctoral student study certificate or student card.

List of restaurants on campus (opens in a new tab.)

Meal subsidy and eligibility / Kela  (opens in a new tab).

Facility maintenance requests

If you notice a fault in the university premises or outdoor areas, please report it using the service request form.
You can find more information about property maintenance and a link to the service request form on the intra.

Substance abuse programme for students

University of Eastern Finland has a Substance abuse programme for Students (pdf).

Substance abuse contact persons

Every faculty has named a substance abuse contact person. Their task is to support staff in order to take substance abuse in discussion. If needed, they arrange case management meeting with FSHS.

Philosophical faculty: Riikka Myllys (Joensuu Campus)

Faculty of Science, Forestry and Technology: Maarit Merimaa-Piirainen (Joensuu Campus and Kuopio Campus)

Faculty of Health Sciences: Susanna Järvelin-Pasanen (Kuopio Campus)

Faculty of Social Sciences and Business: Minna Paronen (Joensuu Campus) and Anna-Maija Pyykönen (Kuopio Campus)

Language Centre: Emmi Ylihärsilä (Joensuu Campus and Kuopio Campus)

Contact information (UEF Contacts Directory, opens in a new tab)

Links:

Student Well-being work at UEF – Student Well-being and Study Ability Team (HYRY)

EHYT (Finnish Association for Substance Abuse Prevention) (opens in a new tab)

Kela financial aid for students

Kela financial aid for studies is available to Finnish citizens. Finanacial aid is available in the form of study grant, government guarantee for a student loan, and housing supplement.

Visit the Kela website (opens in a new tab) for further information on financial aid for students.

Student housing

The campus cities Joensuu and Kuopio are about two hours from each other. This means that you should choose either of the cities where you live and complete the studies. It is not possible to commute between the cities.

In Joensuu and Kuopio, student housing is provided by independent, non-profit student housing companies Joensuun Elli (Joensuu) and Kuopas (Kuopio). Most apartments are unfurnished and situated across the city. Student housing companies are usually the most affordable option for students. Please note that the number of apartments is limited, and the cheapest options may not be available to everyone. Apartments in the private market generally have higher rents.

Joensuun Elli in Joensuu
Shared flat: 250–400€ per month
Studio apartment (for one person): 400–600€ per month
Two or three room apartments (e.g. for families): 600–900€ per month
For more information: Asuntokohteet – Opiskelija-asunnot Joensuun Elli (opens in a new tab)

Kuopas in Kuopio
Shared flat: 300–420€ per month
Studio apartment (for one person): 330–850€ (average 430€) per month
Two or three room apartments (e.g. for families): 600–1000€ per month
For more information: Application, apartment types and rents – Kuopio Student Housing Company (opens in a new tab)

The busiest period for student housing rentals is at the beginning of the academic year (August–October). If you receive an offer from a student housing company, it is recommended to accept it even if the rent is not the cheapest option. For new students, student housing companies may offer accommodation as early as July or August. When planning your studies in Finland, it’s a good idea to base your budget on the higher end of the rental price range.

As an exchange student you can apply for housing as soon as you have received the official Letter of Acceptance from the University of Eastern Finland but no sooner than three months before your arrival. You don’t need to send the housing company your formal letter of acceptance, just your application.

If you are a non-EU citizen and coming to study for a Bachelor’s or a Master’s degree at UEF,  you should apply for housing only AFTER receiving the Residence Permit.

Student Housing Company Joensuun Elli
Accommodation in Joensuu for both international and Finnish students is offered by Joensuun Elli (opens in a new tab), an independent Student Housing Company that provides housing for more than 3000 students. Joensuun Elli has several housing units located in different parts of Joensuu and  they are situated within 0.5–7 km from the Joensuu campus. Most students live in a shared flat where they have a private room and they share kitchen, bathroom, and toilet with 1-4 other students. Exchange students are usually accommodated in a furnished room with a bed and a mattress, a desk, a chair and a wardrobe. There are no curtains, rugs, linen, dishes, cutlery, etc. in the flats. The Student Union rents survival packages to cover the basic needs. Both Finnish and international degree and post-graduate students are normally accommodated in a room without furniture (only wardrobe). Students arriving with their family (i.e. spouse and/or children) may apply for a two-bedroom family flat. Please note that you can apply a family apartment also with a friend or a relative.

The rent includes electricity, heating and water. Tenants who have a furnished room need to pay a reasonable additional fee for the furniture. In all flats there is a possibility to have the ElliNet internet connection for 20 euros/month. There are no computers in the flats, and in order to be able to use the internet connection, tenants may have to buy a suitable adapter for their personal computer. Note that the internet will not be available right away. (There are also other possibilities, for example, a mobile broadband modem that you can purchase from a tele-communications company and is usually a cheaper alternative.). There is a free laundry room and a public sauna in every housing unit. Private sauna or a parking space for car can be reserved for an extra fee. There are no meals or cleaning service available.

How to apply for housing (opens in a new tab) with Joensuun Elli. Fill out the application carefully. Please note that if your stay requires a Resident Permit, you should apply for housing only after you have received the permit.

As soon as you receive an accommodation offer by email, you should reply whether you accept or refuse the offered accommodation. Usually you will receive a housing offer about one month before your planned arrival. Acceptance of offered accommodation is legally binding and will be considered as a signature on the lease. Rent must be paid from the confirmed date onwards. Unconfirmed reservations will automatically be cancelled and the applicant will lose the accommodation offered and the application will no longer be valid.

A tenant’s lease begins always on the first day of the month and it can be made for full months only, ending on the last day of the month. This means that the tenant has to pay the rent for a whole month even if he or she does not need the apartment for the entire period.

Temporary accommodation in Joensuu

You may need to find temporary accommodation if you arrive in Joensuu before your room is vacant. There are several hotels, hostels, and other options in Joensuu, for example:

Student Housing Company Kuopas in Kuopio

Kuopas (Kuopio Student Housing Company) is a public company owned by the City of Kuopio that builds and maintains student housing in Kuopio. More than 3000 students and their families live in Kuopas housing and most of our international students live with Kuopas. Kuopas has 30 apartment buildings around Kuopio and they are situated within 8 km from campus.

The rent includes internet, water, heating and free laundry, but it does not include utility bills, such as electricity and parking. Common sauna session (women and men separately) is free once a week. If you prefer to go to sauna by yourself, you can reserve a sauna term for yourself (1 hour/week, always at the same time). There is a free Internet connection (10Mbit) in every Kuopas apartment. You can upgrade it if you need a faster connection, but they will charge you for it. All furnished shared apartments have a modem.

Most international students live in shared and furnished apartments (communal apartments). Each student has got their own room but kitchen and bathroom are shared with 1-4 other students of the same gender.

If you are coming to Kuopio with your family you can apply for a family apartment. Family apartments’ sizes vary from two bedroom apartments to three-bedroom apartments. Family apartments are mainly for families, but sometimes if they are free, it might be possible to rent them amongst friends.

Apply for accommodation by filling out an on-line application form (opens in a new tab). If you are an exchange student, you can apply for housing as soon as you have received the official Certificate of Admission from the University of Eastern Finland. If you are a non-EU citizen and coming to UEF to study for a Bachelor’s or a Master’s degree, please note that you can apply for housing after receiving the residence permit.

Kuopas will send you a proposal for tenancy agreement on a room or an apartment by email. Usually you will receive this proposal about one month before your planned arrival. You also have to pay a deposit.

Please also note that the tenancy agreement always begins at the beginning of a calendar month and it finishes at the end of a calendar month. For example, if you wish to arrive at the very end of the month, you should be prepared to pay rent for the whole month.

Temporary accommodation in Kuopio

You may need to find temporary accommodation if you arrive in Kuopio before your room is vacant. There are several hotels, hostels, and other options in Kuopio, for example:

If Kuopas is not able to offer housing, you are welcome to contact another housing company in Kuopio Niiralan Kulma (opens in a new tab).