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Target Groups: Doctoral student

Career support in doctoral studies

Career plan

It is useful to start career planning at the beginning of doctoral studies for a number of reasons. It will help you develop your learning goals, proactively acquire knowledge and skills, discover how to utilise your knowledge in variable setting, and build confidence in yourself and your career opportunities.

URA-T is a Moodle-based tool that allows you to draw up a career plan and reflect on your skills and career development at different stages of your doctoral research. It consists of four stages: 1) becoming a researcher, 2) growing as a researcher, 3) maturing as a researcher, and 4) becoming an independent researcher. You can use the tool independently or together with your supervisor, e.g. as part of an annual career discussion. The first stage is perfectly suited to the process of drafting your PSP.

Courses in career planning and job searching

To support career planning and enhance job searching skills of doctoral researchers, Researcher Training Services (ReTS) organises two courses on an annual basis:

  • Career planning portfolio for doctoral researchers, which focuses on identifying one’s strengths, development needs, interests, values, and goals, and identifying different career options –
  • Tools for job searching for doctoral researchers, which focuses on job searching and preparing application documents

Other courses

You can acquire working life skills on transferable skills courses organised by Researcher Training Services (ReTS) (e.g. leadership, project management) or other courses (e.g. entrepreneurship).

Other services

Accessibility in studies – aids and facilities

Accessibility refers to the design of physical, psychological and social environments so as to allow everyone to function as equals despite their individual characteristics. At the university, accessibility is something that concerns all students and staff members; however, it is of particular importance to those members of the academic community who have a disability, who are ageing, or who belong to a cultural or linguistic minority.

Accessibility includes the following aspects:

  • Studies-related matters such as Finnish entrance examinations, study counselling, teaching arrangements and practices, and examination practices.
  • Physical environments such as facilities, routes, parking areas, lighting, signposts.
  • Accessibility of communication such as web pages, other written materials and the language used.

Requesting individual study arrangements

Individual study arrangements refer to measures previously known as special arrangements. Students who have an impediment or a disability can request individual arrangements. Individual arrangements can pertain to (Finnish) entrance examination and/or to the completion of studies. If you already are a student at the University of Eastern Finland and you need individual arrangements for your studies, you can request them by filling out the Individual Study Arrangements Form.

If you need further assistance or advice on how to request individual study arrangements, please get in touch with the accessibility contact person of your campus or faculty, or with your personal study plan counsellor.

Individual Study Arrangements Form (docx)

Pandemi Korona: Guidelines to Students in Risk Groups for Severe Coronavirus Disease: Arrangements on Completing Courses in the 2021.

Submitting the Application and Required Attachments for individual study arrangements

Application and required attachments for individual study arrangements must be submitted electronically via the secure email website to your own Faculty.

Go to the secure email website (choose language “in English”) and type your own email address (and, to prevent junk mail, an alternating code on the form).

To the email address you give, the system will send a message with a link enabling you to send the secure message itself. Click the link and type the email address of you own Faculty to the receiver slot (To:).

Next, type the message itself on the secure email form and attach the needed enclosures. Finally, press the send button.

Guidance and Contact Information:

  • Philosophical Faculty: Amanuensis Emma Hahl
  • Faculty of Science and Forestry: Head of Academic Affairs Kaisa Laitinen
  • Faculty of Health Sciences: Head of  Student and Learning Services Susanna Järvelin-Pasanen
  • Faculty of Social Sciences and Business Studies, Joensuu Campus: Amanuensis Minna Paronen
  • Faculty of Social Sciences and Business Studies, Kuopio Campus: Amanuensis Heli Kemppainen

E-mail addresses: first name.last [email protected] / UEF Connect  (opens in a new tab).

Examples of individual study arrangements

Individual study arrangements can involve, for example:

  • the opportunity for additional time or lighting, a separate exam room or other arrangements regarding premises.
  • the opportunity to use special aids (such as a computer, braille display or induction).
  • material arrangements (such as the opportunity to have exam questions in a larger font size, providing lecture materials in advance, audio books, or streaming or recording lectures).
  • services (the opportunity to use an assistant or interpreter, Please note! the university is not responsible for obtaining an assistant or interpreter; it is the responsibility of the applicant/student).
  • an alternative way of completing a study module or course exam (such as an oral exam, completing the course with learning assignments rather than an exam, completing the course in parts)

Accessibility aids

There is a portable induction loop system for students to borrow at the Joensuu and Kuopio campuses. The induction loop system can be borrowed at Oppari’s service desk (located in the campus library in Joensuu and in the Canthia building in Kuopio). Furthermore, there is a fixed induction loop system in the larger auditoriums at the Joensuu Campus (for example in auditoriums AU100 and AU206 in the Aurora building).Electric height adjustable desks can be found in the library (two desks, located closest to the staircase) and in Atrium (one desk).

Facilities

A large part of the university’s facilities are accessible and can be used by people with different disabilities. The newer the building, the easier it has been to implement modern accessibility solutions and regulations. The campuses have parking areas for accessible parking, and accessibility has also been taken into consideration in the outdoors routes on campus, for example in structural solutions and winter-time maintenance. The main entrances of the buildings have accessibility ramps and, as a rule, the doors can be opened by pressing a door opening button. In the university buildings, coat racks with storage possibilities are available at accessible heights. Braille buttons are available in the elevators, and some elevators also have voice guidance. All buildings except for the Haltia building have elevators and accessible toilets that are indicated with signs. The largest lecture rooms have induction loops in them, and there are also portable loop systems that can borrowed. Baby care tables can be found in the accessible toilets.

Campus maps

NB! Lecture room maps (Kuopio Campus only) can be found on the intranet.

Restaurants and dining

There are several restaurants at the Joensuu and Kuopio campuses. All of these restaurants are practically accessible; however, there is a low metal doorstep by the door of the Carelia restaurant at the Joensuu Campus, which may pose difficulties for those using a wheelchair. The doors of the Carelia restaurant are kept shut due to fire safety reasons. In other campus restaurants, there are no doorsteps or closed doors, and there is a wheelchair lift in the restaurant in the Snellmania building at the Kuopio Campus.

If you need someone to help you, for example, to carry your tray, the restaurant staff will be happy to assist you. Should you have any special dietary restrictions, it is wise to contact the restaurant you intend to eat in beforehand.

Contact information and locations of the campus restaurants

Special exam facilities

Both the Joensuu and Kuopio campus have special exam facilities. See Special exam facilities and practices.

Facilities are at the disposal of the students who have the right to special arrangements. Special exam facilities are equipped with two computers of which the other is a regular computer and the other for electronic examinations. In the facility one can submit an electronic examination, provide answers with a regular computer or conduct a paper examination. Upon request, computers can be equipped with special software or other aids, such as speech synthesizer or braille display.

How to use special exam facilities

Individual arrangements at the UEF Open University

Accessibility contact persons

A contact person for matters relating to accessibility has been appointed for each campus. These contact persons are tasked with giving common accessibility-related guidance and they also lead accessibility-promoting work at the faculties and academic departments.

  • Joensuu Campus: Mrs Erja Widgrén-Sallinen
  • Kuopio Campus: Mrs Tuija Pasanen

A contact person for matters relating to accessibility concerning studies at the faculties:

  • Philosophical Faculty: Mrs Emma Hahl
  • Faculty of Science an Forestry: Mrs Kaisa Laitinen
  • Faculty of Health Sciences: Mrs Susanna Järvelin-Pasanen
  • Faculty of Social Sciences and Business Studies: Mrs Minna Paronen (Joensuu Campus) and Mrs Heli Kemppainen (Kuopio Campus)

For contact information, see UEF Connect (opens in a new tab).

Links

Aviris- aids for visually impaired
Celia – accessible literature and publishing in Finland
ESOK – meeting the needs of diverse student body in higher education
Finnish Association of People with Physical Disabilities – Invalidiliitto
Kuuloliitto
Threshold Association – Kynnys ry
Finnish Federation of the Visually Impaired – Näkövammaisten keskusliitto
Opi oppimaan – help for learning difficulties
Joensuu areas special learners – Joensuun seudun erilaiset oppijat

Instructions for Appeal

Appellate authority

A party who is dissatisfied with this decision may lodge a written appeal against it with the Administrative Court of Eastern Finland. The appellate document shall be addressed to the appellate authority and submitted to the Administrative Court of Eastern Finland within the appeal period.

Appeal period

The time limit for appeal is 30 days from the moment the appellant was notified of the decision. The appeal period is calculated from the day following the date of service. If the last day of the appeal period is a holiday, Saturday, Independence Day, First of May, Christmas Eve or Midsummer Eve, the appeal may be submitted within working hours on the following weekday.

The date of service is calculated as follows:
• Regular service shall be effected by sending a letter to the addressee. The addressee shall be deemed to have received the service in seven days from the sending of the letter, unless otherwise is proven.
• In the case of regular electronic service, the addressee shall be deemed to have received the service in seven days from the sending of the message, unless otherwise is proven.

Contents of the appeal

The appellate document shall indicate:
• Which decision the appeal concerns (the decision subject to appeal);
• The parts of the decision that are being appealed against and what changes are demanded to be made to it (demands);
• Grounds for the appeal;
• What the right of appeal is based on, if the decision subject to appeal is not directed at the appellant themselves;
• The appellant’s name, postal address, telephone number and other necessary contact information, e.g., an e-mail address; and
• the postal address and any other address to which documents related to the court proceedings can be sent (process address).
If the appellant has appointed a legal representative, agent or legal counsel to speak for themselves or the appeal has been drafted by a third party, the appellate document must also indicate the name, postal address, telephone number, and other necessary contact details, e.g., an e-mail address, of such persons.

The Administrative Court must be notified of any changes in contact details without delay when the appeal is pending.

Appendices to the appeal

The appeal shall be accompanied by the following documents:
• The decision subject to appeal with appeal instructions, original or copy;
• Proof of when the appellant was notified of the decision or another indication of the date of commencement of the appeal period;
• The documents the appellant refers to in support of their appeal, unless the documents have already been delivered to the authority; and
• The power of attorney, unless otherwise is regulated in section 32(2) of the Administrative Judicial Procedure Act.

Delivery of the appellate document

The appeal may be submitted in person, by post, by electronic means or by using an agent or courier. If delivered by post or by electronic means, the appeal will be sent at the sender’s own risk.

The appeal must be submitted to the appellate authority during office hours before the end of the 30-day appeal period. The electronic document must all be available to the Administrative Court in a reception device or information system so that the message can be processed before 16:15 on the last day of the appeal period.

The office of the registry of the Administrative Court is 8:00–16:15 from Monday to Friday.
An appeal may also be lodged in the e-Services of Administrative and Special Courts at https://asiointi.oikeus.fi/hallintotuomioistuimet (in Finnish and Swedish).

Contact details of the Administrative Court of Eastern Finland:
Postal address: P.O. Box 1744, FI-70101 KUOPIO, FINLAND
Visiting address: Minna Canthin katu 64, Kuopio
Telephone: +358 29 56 42500 (switchboard), fax: +358 29 56 42501
Email: [email protected]

Court fee

A court fee will be charged for the processing of the matter at the Administrative Court in accordance with the Court Fees Act (1455/2015). The amount of the fee is EUR 270. The Court Fees Act contains separate provisions on cases where no charge is levied. The Court Fees Act can be found at https://www.finlex.fi/fi/laki/ajantasa/2015/20151455 (in Finnish and in Swedish).

Theses

All degrees conclude with a supervised written paper called a thesis. The following is a list of theses at UEF:

  • Bachelor’s Thesis (Bachelor’s degree)
  • Master’s Thesis (Master’s degree)
  • Licentiate Thesis (Licentiate’s degree)
  • Doctoral Dissertation (Doctoral degree)

The students get support to their thesis writing process in the form of seminars in which the participants typically present their work and comment on each other’s thesis plans at various stages. This way all participants receive feedback and support for their own writing process from both the thesis supervisor and the other seminar participants.

Instructions on the accessibility of theses have been prepared as a base file as a Word template file (opens in a new tab), which is applied in theses made at the university. The student is responsible for the accessibility of his / her thesis. In addition to the thesis instructions to be achieved, the student must follow the thesis instructions given by each faculties. See more about accessibility in studies (contain also word instructional video).

The goals, form, language, and grading criteria of theses are defined in the curriculum of the respective faculty and/or academic subject. More information can be found in syllabuses and Study Communities. For extended information about licentiate theses and doctoral dissertations, please check the Doctoral Education site at Kamu.

Examination and grading of theses

The examination and grading process vary depending on the level of thesis. A Bachelor’s thesis is graded by the teacher of the study module. Master’s theses are graded by the head of department, and their examination process is uniform throughout UEF.

The examination process and instructions for licentiate theses and dissertations can be found on the Doctoral Education site at Kamu.

As per the decision (18.12.2014) of the UEF rector, the originality of all theses is to be verified via the plagiarism detection system.

Should the student be dissatisfied with the grading of his or her thesis, they may appeal for a revision. Instructions for the appeal are included alongside the grading decision.

Publicity and publication of theses

Theses written by degree students are principally public on the basis of the Constitution of Finland (731/1999 12,2 §) and Act on the Openness of Government Activities (621/1999 1§). The guide of the Ministry of Education states that universities are obligated to ensure that theses do not include confidential material and that they become public immediately upon approval (Ministry of Education guidelines: Publicity of theses 28.1.2004 Jnl No. 3/5000/2004).

A university degree prepares students for scientific research, one key principle of which is openness. The University of Eastern Finland is committed to supporting the principles of open science and research, and strongly recommends Master’s theses and licentiate theses to be published with Open Access. Dissertations are always published, and a publishing agreement is made for dissertations that are published as a part of the UEF publication series.

Every year, UEF Library raffles off a grant worth EUR 100 among UEF students who have made their master’s thesis publicly available. Sign up by submitting this electronic form once your master’s thesis has been published online.

Aarresaari

Aarresaari is a network of Academic Career Services representing 13 Finnish Universities.

The network offers services for university students, graduates and employers, as well as for the universities themselves. At the same time the network builds bridges between students and employers.

Visit Aarresaari webpages (opens in new tab).

Introduction to international studies

As a UEF degree student, you can go on student exchange, get a traineeship abroad, and/or internationalise yourself at your home campus.

University of Eastern Finland is involved in a number of international exchange programmes including hundreds of universities across the world. In addition, our university has signed co-operation agreements with dozens of universities across the world. More detailed information on student exchange programmes is available under the heading Exchange options and exchange destinations.

In addition to interesting courses, exchange students gain new experiences, friends, language skills, and confidence. Your studies will be recognised by your home university, so studies abroad do not normally postpone your graduation.

The Applying and Practical Arrangements section discusses matters related to, for example, applying for studies abroad, financing your studies, and the recognition of studies completed abroad. The section also contains the required forms and various useful checklists, so you should read it carefully when planning your studies abroad.

International traineeships offer students the chance to acquire useful contacts, gain work experience and language skills, and learn the customs and corporate culture of the destination country.

Tutoring international students is a fantastic way to internationalise yourself at UEF – to gain international experience without leaving your home university.

More information: International Mobility Services staff (international(a)uef.fi) and departmental coordinators of international matters.

The information has also been compiled into the downloadable PDF guide titled Student Exchange for the International UEF Degree Students.

International matters in Viva Engage

Viva Engage (formerly Yammer) is a communication platform for UEF students and employees. You can log into the service with your UEF username and password.

NB! The links open up in a new tab.

UEF vaihtoon lähtevät vaihto-opiskelijat // UEF Outgoing Exchange Students: information for outgoing exchange students as well as informal discussions and sharing experiences between those planning on student exchange and those who are currently/have already been on student exchange

UEF opiskelijat//UEF students: information about student-related international matters such as application periods for outgoing exchange students

Kansainvälistymismahdollisuuksia opiskelijoille // Internationalisation offers for students: Are you interested in summer courses and other short courses offered by UEF’s partner universities? Are you looking for an internship? Would you like to know about upcoming international events? You can browse available international short-course and internship options and get information on different international events.

Tohtorinkoulutus//Doctoral education: information on postgraduate events and seminars in English

UEF kv-tuutorit: bulletins for and informal discussions between tutors of international students

UEF Summer School/Summer schools abroad: information on Summer School for UEF students and staff; the UEF Summer School Facebook group will be utilised in the external marketing, and students from other universities attending the UEF Summer School will be informed about relevant matters via email and in the Facebook group

Specialisation studies

Specialisation studies are a form of education, offered alongside degree studies and continuing professional education. They are intended for those who are in the working life, have completed a higher university degree or have otherwise acquired the equivalent competence. In universities, specialisation studies are primarily completed after a higher university degree. The extent of the specialisation studies is a minimum of 30 ECTS credits.

Specialisation studies are often offered in cooperation between two or more universities. Students are selected for a specific university (= home university) and they may also complete studies in other universities (= partner university).

Here you can find information on the specialisation studies the University of Eastern Finland offers (opens in a new tab).