Cancellation of student exchanges and traineeships abroad in the autumn semester 2020

University of Eastern Finland has decided to cancel all student exchanges and traineeships abroad in the autumn semester 2020 due to the COVID-19 pandemic. Unfortunately, this means that planned exchange periods and traineeships abroad cannot be carried out.

The students who applied for the autumn semester 2020 received a bulletin via email on Thursday, 28 May, and were asked to reply to the message about the next steps.

The second call for applications for student exchange is open until 23.59 (11.59 p.m.) on Sunday, 31 May. A third call for applications for the spring semester 2021 will be held from 15 August to 15 September 2020.

For more information about the second/third calls, please check the Calls for applications for student exchange and Applying for student exchange and traineeship abroad articles in Kamu.

Most of the University of Eastern Finland’s teaching will be offered online in the autumn semester 2020

Teaching at the University of Eastern Finland will continue to be organised online throughout the autumn semester 2020.  However, laboratory courses, field courses, internships deemed necessary, and other teaching that is impossible or unreasonably hard to organise online, can be offered as in-person teaching. In addition, in-person teaching can also be organised for new students in order to foster their commitment to their academic subject and to the academic community.

The Finnish Government’s restrictions on gatherings and other safety recommendations in effect at each time are followed in the organisation of teaching. From 1 June onwards, gatherings are limited to 50 persons, and this is applied to in-person teaching so that a maximum of 50 people, including the teacher, may be in the same room at a time, and with people keeping a safety distance of 1.5–2 metres.

Teaching is organised with health and safety in mind. The university’s staff will also be returning to the campuses gradually.

The faculties and the Language Centre will make their decisions on teaching, and inform students about these decisions, as follows:

  • by 30 June regarding arrangements of teaching starting in August and September;
  • by 7 August regarding arrangements of teaching starting in October, November and December; and
  • The Open University will inform its own students.

We kindly ask you to note that the academic subjects will answer questions relating to teaching arrangements by informing all their students simultaneously of these arrangements as soon as they are confirmed; however, no later than by the dates indicated above. Students are encouraged to follow the university’s communication channels, including the study community of their major subject, the UEF Students group on Yammer as well as news published in Kamu and WebOodi.

New students

The academic subjects will receive and welcome new students, organise new student orientation for them, and possibly offer in-person teaching, while observing guidelines on safety. The parts of new student orientation that are common to all will be organised online.

Examinations

General exams and other exams will not be organised as classroom exams in the autumn semester. Facilities for electronic EXAM examinations will remain closed until 31 July, and they can only be opened by a separate decision of the dean. EXAM rooms will be opened starting on 1 August, and the university will provide separate instructions on how to use these facilities safely.

Student exchange and international Master’s degree programmes

In the autumn semester 2020, UEF will not be sending or receiving exchange students. The university’s international Master’s degree programmes are encouraged to offer their teaching online in the autumn semester 2020. An international Master’s degree programme may consider postponing the start of the programme, if students are unable to enter Finland. In addition, students admitted to international Master’s degree programmes have the right to defer the start of their studies by one year.

Library

The library’s online services and a limited pickup service of printed books, as well as the chance to return borrowed books will continue. For the time being, the service will only be open for UEF staff, students and contract customers. Up-to-date, detailed instructions can be found on the library’s website.

The Kuopio Campus Library will be renovated between 1 June and 31 August 2020. During this time, the library’s book collection will not be available for use, because the books will be put into storage for the duration of the renovation.

The Joensuu Campus Library will be renovated between 15 June and 7 August 2020. During this time, services will continue within the limits dictated by construction site restrictions.

Campus restaurants

The campus restaurants follow general national guidelines and sell take-away meals in the Carelia restaurant in Joensuu and in the Snellmania restaurant in Kuopio. From 1 June onwards, restaurant Kampus Bistro in Joensuu and the Tietoteknia restaurant in Kuopio will be selling take-away meals.

Sykettä university sports

Sykettä university sports will start organising outdoors events from 1 June onwards.

Other instructions relating to safety and hygiene:

Cleaning has been intensified and the university’s facilities are cleaned daily. Cleaning is carried out in accordance with the instructions issued by the Finnish Institute for Health and Welfare, THL, and the Finnish Institute of Occupational Health, TTL.

Clear your desk of loans and fees before summer!

Now is the time to return your loans and pay fees online.

You can return books through the book drop hatches near the campus libraries’ front doors in Kuopio Snellmania and Joensuu Carelia.

After this, you can pay overdue fees online via UEF Primo. We will invoice payments during the summer, so it is advisable to check your due dates and pay overdue fees before summer vacation.

You can return books through the book drop hatches throughout the summer eventhough the libraries will be renovated. For more information contact library@uef.fi.

Library, Oppari or IT Services? Who to contact when you have problems with programmes or connections?

Library

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Oppari

  • Assistance in sign Teams and Zoom
  • Using Office apps
  • Installing progammes
  • Creating pdf files

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IT Services (Tipa)

  • Changing password
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Libraries will be renovated in summer 2020

The Joensuu campus library will be renovated from 15 June to 7 August 2020. For the time being, the service is operated as a book picking service within the limits dictated by construction site restrictions.
The Kuopio campus library will be renovated from 1 June to 31 August 2020. The book collections are not in use because the books will be packed away for the duration of the renovation. Book picking service that started on June 14th, continues for the time being, but only from the collections of the Joensuu Campus Library and the KUH Medical Library.
Books can be returned to the book drop hatches of Joensuu and Kuopio campus libraries.
Even though the library facilities are closed, the library is at your service – read more.
More information: library@uef.fi

UEF Primo – Frequently asked questions

Which browser works best with UEF Primo? How do I log in to UEF Primo?Why can I get more search results when I am logged in?How can I find e-books?How can I renew my loans?
We hope that you can find answers to your questions here! If not, or if you have any more questions, please contact us by sending a message to primo@uef.fi.

Break exercise program for students

Break Pro break exercise program is now available free of charge for UEF students and staff from 15th May.

Break Pro is a professional break exercise program. It reminds to take breaks while working and provides break exercise guidance based on the latest exercise recommendations.

The program includes over a hundred short break exercise videos, ranging from the traditional shoulder exercises to ergonomics instructions and voice exercises for speakers. The user can program reminder settings at certain intervals or at specific times of the day.

The programme is available in Finnish, Swedish and English. The program may be installed on UEF’s staff and students´ computers and mobile devices, as well as on a personal mobile phone. Teachers and lecturers may also use the programme for break exercising during lectures.

Further information and installation instructions:

  • Kamu
  • Heimo (logging required via UEF-user name)

Book picking service for UEF staff and students starts on 14.5.

Due to the exceptional circumstanses, we are opening a book picking service for UEF staff members and students, who already have a library card. The service starts from 14.5. and is valid until further notice. UEF Libraries are closed from customers.
We pick the books from shelf based on reservations made 14.5. or after. The service is intented only for material you absolutely need for your studies and research. Unfortunately National repository library books, legal deposit copes and reading room copies are not available during the service. Interlibrary services are also closed until further notice. Please notice, that this is an exceptional arrangement and our customers need to follow given instructions.

1. Check the availability of the book from UEF Primo. You can have max. five (5) books at a time.
2. Make a reservation in UEF Primo. Make sure, you have chosen the right edition and so on. We pick the books from shelf based on reservations made 14.5. or after. In case you have earlier reservations on books you absolutely need, contact library[at]uef.fi.
3. If the book or article is available in electronic format, a printed version will not be delivered.
4. The books will be ready for pick-up within a week from order. We will notify you by email, when your order is ready to be picked up from the campus.
5. It is crucial that you follow the given pick-up time, since the order will be canceled, if you don’t pick it up on the given day.
6. Pick up the books your ordered from Joensuu Olola (Carelia-building) / from Kuopio, Snellmania-buildings lobby. It is crucial to avoid any contact with other people.
7. The books are on the shelf by your name. They have been borrowed for you and you can see them in your loans in UEF Primo.
8. Notice, that this is an exception and the Libraries are closed due the Coronavirus pandemic.
9. As usual, the customer is responsible for the borrowed material, as told in the Library’s Terms of use.
10. Thank you for co-operation! If needed, contact library@uef.fi

The University of Eastern Finland will begin restoring its functions in phases beginning 14th May 2020

Amended 12.5.: Work-related visits to campus are allowed only with permission from the head of department/unit.

The University of Eastern Finland will begin lifting restrictions on its functions in phases while observing the restrictions and guidelines from the government at every turn in order to ensure safety and security.

The university staff will continue to work remotely. No contact teaching will be organized during the spring 2020 semester. In accordance with the decision made by the Finnish government, basic education in the teacher training schools will begin on May 14th. The library’s services will open in part starting May 14th. Apart from these exceptions, the facilities of the University of Eastern Finland will remain closed in general.

– Right off, I want to thank our staff and students for following the restrictions carefully and for showing great team spirit during this exceptional time. We will begin lifting restrictions on the university’s functions gradually and with consideration while prioritizing health and safety, the rector Jukka Mönkkönen sums up.

The recovery plan of the University of Eastern Finland will comply with the decisions made by the Finnish government as well as Universities Finland (UNIFI).

– The recovery plan may need to be revised or specified in accordance with possible developments in the coronavirus situation or to comply with new decisions made by the Finnish government. The university will announce any decisions made as the situation develops through the spring and autumn.

The use of facilities and working at the university

Because the university’s facilities remain closed, the staff will continue remote working at least until the end of May. Work-related visits to campus are allowed only with permission from the head of department/unit. Otherwise, visiting the campus remains prohibited. Decisions about steps to be taken in June will be made at the end of May with the coronavirus situation in mind as it then stands.

Teaching

The university’s facilities will primarily remain closed during the spring semester, and teaching will continue to be carried out chiefly online as per the current plans and principles. Assessments about teaching in the autumn semester will be made based on decisions made nationally and by observing forthcoming developments in the coronavirus situation. Facilities for electronic EXAM examinations will remain closed. The EXAM rooms can only be opened by a decision of the dean.

Teacher training schools

Both teacher training schools will reopen for contact teaching for basic education on May 14th in a controlled and safe manner: it is prohibited to attend work or school while ill, unnecessary physical contact at school should be avoided, and particular attention must be paid to hand and cough hygiene. Particular care will be taken to ensure the cleanliness and hygiene of the facilities. Meetings between teachers must be kept to a minimum or organized electronically. Outsiders are not permitted on school grounds without a specific reason.
Distance teaching will be continued at the upper secondary school of the teacher training school until the end of the semester in accordance with the Finnish government’s recommendation.

Research

For the time being, research will primarily be carried out remotely. Beginning May 14th, carrying out research activities in the university’s facilities can be permitted by decision of the head/director of the department/unit in cases where access to the university’s facilities is crucial for carrying out research and the activities comply with official guidelines. These cases include, for example, field research, laboratory research, and research that requires the university’s secure telecommunications link. The amount of personnel permitted in the facilities at the same time is limited, and safety and health guidelines as well as restrictions on gatherings must be adhered to in each laboratory and research space.

The current field research guidelines remain in effect. Field research or other research conducted outside of the university may be carried out while observing general protective measures and the following restrictions at all times:

– Equipment used for research may be retrieved from the university’s facilities with permission from one’s supervisor while following both the university’s and government’s general guidelines to avoid the risk of infection.
– In accordance with general guidelines, travel is not recommended. If the research subject/site is located near one’s residence, one should primarily travel there alone and avoid carpooling and ridesharing. If traveling alone is not possible, the passengers in the same vehicle must be able to maintain a minimum distance of one meter from one another.
– General guidelines must be adhered to at research sites. These guidelines include restricting the number of participants at a gathering to a maximum of 10 as well as following any specific guidelines stated about or at the research site.
– Persons in any risk group, persons who are ill and persons manifesting any symptoms of infection are not permitted under any circumstances to participate in research work.
– These guidelines pertain only to research work. All contact teaching and contact guidance is prohibited for the time being.
Additionally, clarifications on research activities conducted in the university’s facilities:
– The head/director of the department/unit must always know which persons are working in the facilities.
– The head/director is responsible for ensuring that there are never more than 10 people working in the same space and that the minimum distance between all persons present is 2 meters.
– All writing and analysis work relating to research that can be conducted remotely will continue to be conducted remotely.
– Group meetings will be carried out as video meetings.
– Gloves must be worn at all times when using any equipment in joint use.
– Persons in any risk group are not permitted to physically participate in research at all.
– No one who is ill or manifesting symptoms is permitted in the facilities.

Public examinations of doctoral dissertations

All public examinations of doctoral dissertations must be organized remotely until the end of May. This method is recommended thereafter as well. According to the decision of the Finnish government, meetings of up to 50 persons will be permitted from the beginning of June. Public examinations of doctoral dissertations can therefore be organized on campus while observing restrictions on the number of participants and caution to maintain safe distance.

Library

The library’s online services will continue to function normally. A limited pickup service of printed books and the chance to return borrowed books will open on May 14th. For the time being, the service will only be open for UEF staff, students and contract customers. Up-to-date, detailed instructions on this will be posted soon on the library’s website.

The Kuopio campus library will be renovated between June 1st and August 31st, 2020. During this time, the library’s book collection will not be available for use, because the books will be put into storage for the duration of the renovation.

The Joensuu campus library will be renovated between June 15th and August 7th, 2020. During this time, services will continue within the limits dictated by construction site restrictions.

Restaurant services

The campus restaurants follow general national guidelines and will continue to sell take-away meals in the Carelia restaurant in Joensuu and the Snellmania restaurant in Kuopio, as before.

Entrance examinations

In accordance with the renewed admissions procedures, the entrance examinations will be organized in May and June, primarily as remote examinations that will be implemented in two phases. The safety measures for the exams in which the second phase requires the applicant to be on campus will be announced separately. More information on the entrance examinations can be found here: https://haeyliopistoon.fi/valinnat-2020-muutokset/.

Conferences and seminars

All conferences and seminars are being held online until further notice. Traveling abroad is prohibited for the time being.

Leisure activities

Restrictions on university sports will be in place until the end of May. University sports activities will resume at the beginning of June. More information on this will be announced later.

Inquiry to institute directors about restoring functions and experiences during this unusual situation

At the beginning of the week, an inquiry was sent to department directors to map out the institutes’ viewpoints on returning to campus. The inquiry canvasses how the university’s functions could be recovered in phases, especially from a safety perspective. Additionally, the aim is to reflect on what we have learned from this unusual situation. The answers to the inquiry will be used to aid in forming the university’s recovery plan and for further development.

The University of Eastern Finland will make decisions on the next steps at the end of May.
Questions regarding these topics should primarily be sent via email to: COVID-19(at)uef.fi.

Apply for student exchange for the spring semester 2021!

The second calls for applications for Erasmus+, FIRST+, Nordlys/Nordplus, and bilateral student exchange in the spring semester 2021 is open until Sunday, 31 May at 11.59 p.m. (23.59).

At this first stage of application, applicants submit an exchange application to UEF to be accepted as a UEF candidate for exchange (internal call for applications). This is followed by the second stage of application during which the selected UEF candidates apply for their host university to get the final acceptance on the exchange placement.

More information on the second calls for applications may be found in the Calls for applications article in Kamu. Illustrated application instructions and more information about applying for student exchange may be found in the Applying for student exchange and traineeship abroad article in Kamu.

Do you need help with your application on the application system SoleMOVE? Do you want to discuss your exchange plans with a coordinator? If you have questions on student exchange or applying, please feel free to contact us at international@uef.fi . Meetings can be arranged via Skype or Teams.