Printing Available in Oppari in August

It will become possible to print documents again in Oppari, according to the following schedule:
• in Kuopio Oppari, starting 3rd of August, Mon-Fri 09:00-15:00
• in Joensuu Oppari, starting 17th of August, according to the Joensuu Library opening hours

There will be a PC station in Oppari intended for carrying out printing jobs only. Please follow the UEF hygiene and safety instructons while using the printing service. For the time being all other Oppari PCs will not be available for studying purposes.

Safety guidelines for in-person teaching in August-September 2020

The following guidelines must be followed in in-person teaching:

  • Please come to the campus only when you are healthy.
  • Wash your hands upon your arrival at the campus and several times throughout the day. Use hand sanitizer in situations where washing your hands is not possible.
  • Keep a safe distance to others (1.5–2 metres). Choose your seat in a classroom so that you can keep a safe distance to others.
  • Do not shake hands with, or hug, other people.
  • Use protective gloves when you are working on shared devices, or wash your hands/use hand sanitizer before and after use. Shared devices must be cleaned regularly with a general detergent and disposable tissue, or with a detergent that is suitable for the device in question. If a device requires a special detergent, each unit will purchase these at their own cost. Bottles of general detergent and disposable tissues can be ordered from Coor, if these haven’t been delivered to the room already.
  • At the end of an in-person teaching session, everyone cleans their own desk and chair with a cleaning tissue and puts the used tissue in the bin. Cleaning tissues are available from the porters’ storage room. Due to difficulties with delivery, however, their availability may be limited. If cleaning tissues are not available, a general detergent and disposable tissues are used instead.
  • A brief, 30-minute ventilation break will be kept between classes (lecture rooms and auditoriums).
  • In facilities where people use personal protective equipment during teaching (protective masks, gloves, etc.), the break for ventilation and cleaning is 15 minutes. All devices must be cleaned after use by the people using them. Please use the cleaning supplies available in the room. The principle is that the room and the devices are always cleaned for the next group. By making sure that everyone cleans their desk and chair and the devices used before leaving the room, we can avoid double-cleaning (i.e. before and after use).

UEF Learning Environment Seminar 2020: Many faces of online learning

Registration for the UEF Learning Environment Seminar is now open. The seminar will be held online 26.-27.8.2020. Theme of the seminar is many faces of online learning. Sign up for the seminar by 16.8. by the staff training calendar.

You can find out more about the seminar’s program at the seminar website (sign with UEF-account).

Seminar is for UEF staff and students.

Cancellation of student exchanges and traineeships abroad in the autumn semester 2020

University of Eastern Finland has decided to cancel all student exchanges and traineeships abroad in the autumn semester 2020 due to the COVID-19 pandemic. Unfortunately, this means that planned exchange periods and traineeships abroad cannot be carried out.

The students who applied for the autumn semester 2020 received a bulletin via email on Thursday, 28 May, and were asked to reply to the message about the next steps.

The second call for applications for student exchange is open until 23.59 (11.59 p.m.) on Sunday, 31 May. A third call for applications for the spring semester 2021 will be held from 15 August to 15 September 2020.

For more information about the second/third calls, please check the Calls for applications for student exchange and Applying for student exchange and traineeship abroad articles in Kamu.

Most of the University of Eastern Finland’s teaching will be offered online in the autumn semester 2020

Teaching at the University of Eastern Finland will continue to be organised online throughout the autumn semester 2020.  However, laboratory courses, field courses, internships deemed necessary, and other teaching that is impossible or unreasonably hard to organise online, can be offered as in-person teaching. In addition, in-person teaching can also be organised for new students in order to foster their commitment to their academic subject and to the academic community.

The Finnish Government’s restrictions on gatherings and other safety recommendations in effect at each time are followed in the organisation of teaching. From 1 June onwards, gatherings are limited to 50 persons, and this is applied to in-person teaching so that a maximum of 50 people, including the teacher, may be in the same room at a time, and with people keeping a safety distance of 1.5–2 metres.

Teaching is organised with health and safety in mind. The university’s staff will also be returning to the campuses gradually.

The faculties and the Language Centre will make their decisions on teaching, and inform students about these decisions, as follows:

  • by 30 June regarding arrangements of teaching starting in August and September;
  • by 7 August regarding arrangements of teaching starting in October, November and December; and
  • The Open University will inform its own students.

We kindly ask you to note that the academic subjects will answer questions relating to teaching arrangements by informing all their students simultaneously of these arrangements as soon as they are confirmed; however, no later than by the dates indicated above. Students are encouraged to follow the university’s communication channels, including the study community of their major subject, the UEF Students group on Yammer as well as news published in Kamu and WebOodi.

New students

The academic subjects will receive and welcome new students, organise new student orientation for them, and possibly offer in-person teaching, while observing guidelines on safety. The parts of new student orientation that are common to all will be organised online.

Examinations

General exams and other exams will not be organised as classroom exams in the autumn semester. Facilities for electronic EXAM examinations will remain closed until 31 July, and they can only be opened by a separate decision of the dean. EXAM rooms will be opened starting on 1 August, and the university will provide separate instructions on how to use these facilities safely.

Student exchange and international Master’s degree programmes

In the autumn semester 2020, UEF will not be sending or receiving exchange students. The university’s international Master’s degree programmes are encouraged to offer their teaching online in the autumn semester 2020. An international Master’s degree programme may consider postponing the start of the programme, if students are unable to enter Finland. In addition, students admitted to international Master’s degree programmes have the right to defer the start of their studies by one year.

Library

The library’s online services and a limited pickup service of printed books, as well as the chance to return borrowed books will continue. For the time being, the service will only be open for UEF staff, students and contract customers. Up-to-date, detailed instructions can be found on the library’s website.

The Kuopio Campus Library will be renovated between 1 June and 31 August 2020. During this time, the library’s book collection will not be available for use, because the books will be put into storage for the duration of the renovation.

The Joensuu Campus Library will be renovated between 15 June and 7 August 2020. During this time, services will continue within the limits dictated by construction site restrictions.

Campus restaurants

The campus restaurants follow general national guidelines and sell take-away meals in the Carelia restaurant in Joensuu and in the Snellmania restaurant in Kuopio. From 1 June onwards, restaurant Kampus Bistro in Joensuu and the Tietoteknia restaurant in Kuopio will be selling take-away meals.

Sykettä university sports

Sykettä university sports will start organising outdoors events from 1 June onwards.

Other instructions relating to safety and hygiene:

Cleaning has been intensified and the university’s facilities are cleaned daily. Cleaning is carried out in accordance with the instructions issued by the Finnish Institute for Health and Welfare, THL, and the Finnish Institute of Occupational Health, TTL.

Library, Oppari or IT Services? Who to contact when you have problems with programmes or connections?

Library

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Oppari

  • Assistance in sign Teams and Zoom
  • Using Office apps
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IT Services (Tipa)

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Apply for student exchange for the spring semester 2021!

The second calls for applications for Erasmus+, FIRST+, Nordlys/Nordplus, and bilateral student exchange in the spring semester 2021 is open until Sunday, 31 May at 11.59 p.m. (23.59).

At this first stage of application, applicants submit an exchange application to UEF to be accepted as a UEF candidate for exchange (internal call for applications). This is followed by the second stage of application during which the selected UEF candidates apply for their host university to get the final acceptance on the exchange placement.

More information on the second calls for applications may be found in the Calls for applications article in Kamu. Illustrated application instructions and more information about applying for student exchange may be found in the Applying for student exchange and traineeship abroad article in Kamu.

Do you need help with your application on the application system SoleMOVE? Do you want to discuss your exchange plans with a coordinator? If you have questions on student exchange or applying, please feel free to contact us at international@uef.fi . Meetings can be arranged via Skype or Teams.

UEF entrance examinations to be organised remotely and for small groups

The University of Eastern Finland will be organising its entrance examinations in May and June mostly as remote examinations that will be implemented in two phases. Information has been provided to the applicants of the changes to the student admission procedure and criteria via email, and those who have not yet received the information should do so by the end of today (30 April).

“Contrary to what has been said in the media, universities have not cancelled their entrance examinations for this spring. However, due to the coronavirus pandemic, we will be using other ways to organise the exams instead of the traditional exams for hundreds if not thousands of applicants at the same time ,” says the Academic Rector of the University of Eastern Finland, Tapio Määttä.

In the first phase of the two-phase remote entrance exam, the applicant takes the exam independently at a time indicated by the university. In the second phase, there are two ways to take the exam: individually as an oral exam or in a small group, with an invigilator present, on campus either in Joensuu or Kuopio, where the necessary safety precautions will be taken.

“The final decision on how to organise the second phase has not yet been made for all study programmes. Where permitted under the pandemic-induced restrictions, certain small-scale entrance examinations may be organised on campus. Where the exam is organised on campus, the applicants are split into groups of no more than 10 people per room. The applicants who go through to the second phase will be informed of the arrangements in more detail after the results of the first phase are in,” says Määttä.

With certain UEF study programmes, the student admission decisions will be made on the basis of an online course instead of an entrance exam.
“The student admission procedure used for the Western Theology and Education and Adult Education study programmes – replacing the entrance exam with an online course – is innovative, and it could potentially be introduced on a more permanent basis,” Määttä comments.

According to Määttä, the coronavirus situation has required changes to be made to the original admission quota for certain study programmes.

“The number of applicants to be admitted through certificate-based admissions has been increased, while the number of applicants to be admitted through entrance examinations has been reduced for certain study programmes. At the same time, the certificate-based admission procedure originally intended for first-timer applicants has now been made available to other applicants as well,” Määttä explains.

In the second joint application process of this spring, 24,000 applicants applied to study at the University of Eastern Finland. The number of applications was the highest for medicine (4,910 applicants), business (3,391 applicants), law (3,380 applicants), and psychology (2,321 applicants). The total number of study programmes in the joint application process was 65.

The University of Eastern Finland takes part in many joint application processes with other Finnish universities. The study programmes for which the student admission procedure is arranged with other Finnish universities through a joint online application system include medicine, education, social work, business, law, and geography, among others.

Originally, the University of Eastern Finland intended to organise 42 entrance examinations during April–June, with approximately 20,000 applicants attending the exams on the UEF campuses in Joensuu and Kuopio.

Earlier in April, the Finnish universities concluded that, due to the coronavirus situation, organising traditional entrance examinations is not possible without compromising the safety of those involved. (Unifi Bulletin 9 April 2020)

The universities have published information on the changes made to their student admission procedures and criteria by 30 April at the latest. (Unifi Bulletin 30 April 2020)

All the changes to the student admission procedures and criteria made by UEF are available (in Finnish) at https://haeyliopistoon.fi/valinnat-2020-muutokset/

If you have any questions about student admissions and the related procedures, please send them to: valintakokeet2020(at)uef.fi

Further information:
Tapio Määttä, Academic Rector, tapio.maatta@uef.fi, tel. +358 50 575 1589

Universities decided on changes to spring student admissions

It is important that applicants keep preparing for the admissions and take care of their wellbeing. Their long-term preparations have not gone to waste.

The universities have decided on the implementation of student admissions in the current emergency conditions. All the units responsible for the study options available for application will publish their changed policies no later than today, 30 April.

The traditional entrance examinations have been replaced by remote examinations, oral examinations, assignments for submission and a more extensive use of certificate-based admissions. Most entrance examinations will be organised as two-stage examinations where only the most successful applicants of the first stage continue to the second stage. Students will be ranked primarily with the help of an online platform. The second stage can be organised either remotely or in the form of a small-scale examination held on campus.

‘The universities made their decision with due consideration to the applicants’ status and attempted to keep the changes minimal. Under these exceptional circumstances, we have managed to find solutions that guarantee that persons from all applicant groups have a chance to be admitted’, says Petri Suomala, Chair of the Unifi meetings for vice presidents for education.

Each field has adopted the solution best meeting its needs. The universities will keep a close eye on the progress of student admissions and the effects of the changes made. The solutions have been devised by a versatile group of experts, including academic experts as well as experts in student admissions, law, health, security and information technology. Suomala continues:

In student admissions, we are selecting the newest members of the academic community, which is why we want to ensure that the procedures run as smoothly as possible. The solutions reflect the characteristics of each university: different disciplines have traditionally organised their admissions in different ways, and the same continues to be true under the current circumstances, too. Student admissions also vary greatly in size: some programmes have a few dozen applicants, while others have thousands.

The universities consider it crucial that the identity and competence level of each applicant can be verified, and technical means to do so have now been found. The pandemic situation permitting, also small-scale entrance examinations held in the university premises are possible.

‘The changes made to the admissions criteria, such as reducing the number of those invited for the entrance examinations and introducing two-stage admissions procedures, have allowed universities to reduce the number of people invited to entrance examinations on campus to a fraction of the usual number. Universities prepare for the on-site examinations with strict security arrangements in collaboration with a host of experts, such as the Finnish Institute for Health and Welfare (THL)’, Suomala clarifies.

The universities and organisers of joint admissions will notify their applicants of the changes by email and on the Studyinfo portal. Additional information for applicants is available on the websites of the universities and organisers of joint admissons, on the Studyinfo portal and from the admission services of the universities. The applicants should familiarise themselves with the changes very carefully and, in the case of any questions, contact the admissions services of their prospective university.

‘It is important that applicants keep preparing for the admissions and take care of their wellbeing. Their long-term preparations have not gone to waste. Although the practicalities of student admissions have changed, the content knowledge required of the applicants will remain unchanged’, assures Suomala.

Unifi Q & A on Student Admissions

Information for the media:

Petri Suomala
Chair of the Unifi meetings for vice presidents for education
Universities Finland
+358 40 591 8044

Media contacts for field-specific admissions:

Joint application procedure for engineering and architecture (DIA)
Jaana Sandström, Vice President, LUT University, jaana.sandstrom@lut.fi tel. +358 40 571 6197

Joint admissions for field of business:
Sami Saarenketo, Dean, LUT University, sami.saarenketo@lut.fi tel. +358 50 308 6181

Joint admissions for the field of medicine
Jukka Pelkonen, Professor, University of Eastern Finland, jukka.pelkonen@uef.fi tel. 050 338 4736

Joint admissions for the field of law
Antti Aine, Professor, University of Turku, antti.aine@utu.fi tel. 050 413 9351

Psychology:
Jari Lipsanen, University Teacher, University of Helsinki, jari.lipsanen@helsinki.fi tel. 050 448 4166

National selection cooperation network in the field of education (VAKAVA)
Anu Laine, Vice-dean, Helsingin yliopisto, anu.laine@helsinki.fi tel. 050 318 3920