Peppi will replace WebOodi at the end of November 2021: student, get ready now!

Peppi will replace WebOodi at the end of November 2021: student, get ready now!

The University of Eastern Finland will introduce a new study information system at the end of 2021, when WebOodi will be replaced by a modern Peppi system. Peppi is a data ecosystem that includes the planning of teaching, the reservation of space and other resources and the student and study register, in which the functions are divided into virtual desktops based on different user roles.

The Peppi handbook (opens in a new tab) (requires login) contains information about the Peppi system and its implementation at the University of Eastern Finland. In the handbook, you can read current information about Peppi and browse the instructions by user group (note: to read the Peppi handbook, you need to sign in with your UEF account). Follow Peppi in Yammer (opens in a new tab) (requires login) too!

Prior to the deployment of Peppi in week 48, the student register is out of use for weeks 44-47. WebOodi will continue in reading mode during and after the service break, but no new information can be added there. The updated teaching schedules are already visible during the service break from the Lukkarikone and other teaching information from the Study Guide.

Please note

  • Follow the information in the Peppi Handbook, Yammer, and email, and participate in the Peppi info in weeks 41 and 48!
  • Check your curriculum and the valid curriculum for the academic year 2021–2022. If necessary, contact your PSP instructor, amanuensis or similar body.
  • Update PSP in WebOodi and download it for yourself no later than week 43 – PSP will not be transferred to Peppi as such.
  • If you want, order a transcript and a certificate of study from WebOodi no later than week 43.
  • Check the adequacy of the study grant if you do not achieve your bachelor’s degree within the target time.

Are you planning to graduate in the fall of 2021?

If you want to receive a diploma in 2021, submit your master’s thesis for examination no later than 1st of September 2021, and a bachelor’s degree thesis 10th of September. Request for study module evaluation as soon as possible after completing the study units. Closed study modules will speed up the graduation process.

Theses submitted after these dates are also evaluated but saving the completed theses to the study register may be delayed. Theses will be backdated to the date of grading. Apply for a degree no later than 1st of October. Graduation will also be possible after the beginning of October, but getting the certificate can be delayed until 2022.

Exceptions in opening hours in Student and Learning Services’ offices

Upcoming exceptions in opening hours in the General Student Services’ customer services

From 2 August to 17 September 2021 the General Student Services’ customer service desk and phone service are open Mon-Fri from 10 am to 4 pm.

 

Current opening hours

From 21 August 2020 to 30 July 2021, the General Student Services’ customer service desk is open Mondays, Wednesdays and Fridays from 9 am to 12 pm. If you are unable to visit the customer service desk during these opening hours, please contact opiskelu@uef.fi, and we can set up a meeting for a different time.

From 2 August to 17 September 2021 the General Student Services’ customer service desk and phone service are open Mon-Fri from 10 am to 4 pm.

Visiting address: Joensuu Aurora A, 1. floor; Kuopio Canthia, 2. floor

Email address: opiskelu@uef.fi (Please note that there might be delays in responses during vacation times)

Phone number: +358 (0)29 445 8900 (Phone service Mon-Fri from 10 am to 2 pm)

We are constantly monitoring the situation, and the opening hours may therefore change. Any changes will be announced here.

Peppi will replace WebOodi at the end of 2021. How to prepare now?

The University of Eastern Finland will deploy a new student data system in late 2021. WebOodi will be replaced by a modern data ecosystem called Peppi. Peppi is an information system wherein different features are organized into virtual desktops based on user roles. Peppi comprises education planning, facility and resource reservations, and the student and study register.

On the student’s desktop, you can plan your studies, view your timetable, track your progress, schedule appointments, register for studies, obtain a certificate of student status and a transcript of records, apply for courses completed at another institution to be registered at UEF (recognition of prior learning), and view and edit your own contact information.

Service break coming in November

The exact schedule for the Peppi deployment will be announced in the spring 2021. Prior to the deployment, there will be a service break of about three weeks during which no study attainments can be saved or changes can be made to the student data system. All students should prepare for the situation and plan their studies carefully ahead of time. All study attainments will be saved into the new system, but the data system change and service break will slow down saving study attainments and writing diplomas in late 2021. It is therefore to be expected that services will be backlogged at the end of the year. You will be able to view your studies during the service break as WebOodi will be available in read only mode. Teaching and studying will continue normally during the service break. During the service break students cannot register for teaching or examinations through WebOodi. Follow your subject’s instructions on how to register for teaching and how any schedule changes in teaching in your subject will be handled after October.

Planning on graduating in late autumn 2021? Anticipate!

Please complete the studies missing from your degree before autumn 2021 and get any remaining studies (including recognition of prior learning) registered during the spring 2021 if possible. Avoid the rush and request for study module evaluation as soon as possible after completing the study units. Closed study modules will speed up the graduation process. Check the instructions in the Study Community of your department or school. Graduating PhDs N.B.: Although the date of the public defence of your dissertation cannot be changed, you can have your other completed credits accepted and registered earlier and, consequently, avoid the backlog of study registration.

Theses for examination in early autumn

If you want to receive a degree certificate in the year 2021, submit your Master’s thesis for examination no later than 1 September and Bachelor’s thesis by 10 September. Theses submitted after these dates will also be examined but saving the completed theses to the study register may be delayed due to the student data system change. Theses will be backdated to the date of grading.

Apply for a degree by 1 October

By applying for a degree by the start of October you can ensure that you will receive your degree certificate before the end of the year. If you graduate after the start of October, delivering your degree certificate might be delayed until 2022. The degree certificate will be dated to either the date of submitting the degree certificate application or the date of the last completed study attainment, whichever is later.

Info sessions, question times and user training

Plenty of help and user support for Peppi users will be made available. Several info sessions and user training session for students will be held during the spring and autumn 2021. Additionally, the first version of the Peppi handbook will be published in the spring 2021. The electronic handbook will contain user group specific instructions for Peppi users. Peppi related news, discussions and events can be found in the Peppi Yammer group. Peppi related questions and ideas can be sent by email to peppituki@uef.fi.

Remember the Peppi question times for students:

  • on Tuesday, 13 April 2021 from 3.00 to 4.00 p.m. (15.00 16.00) in Zoom session.
  • on Thursday, 15 April 2021 from 3.00 to 4.00 p.m. (15.00 16.00) in Zoom session.

Peppi Timeline for students

  • August: Annual registration in the Oili registration service is open.
  • September: Update your PSP and download it for yourself. You should also order your transcript before the service break.
  • October: Registering for courses and examinations is open in WebOodi until the end of October.
  • November: WebOodi is available in read only mode. In read only mode you can look through your information (e.g., completed studies, PSP) in WebOodi .
  • December: The Peppi system will be in use. Course registration is opened in Peppi. Base PSPs are made available.

TO DO list for students

In spring 2021

  • Take part in the Peppi info sessions and question times. Find current news and watch earlier recordings in Yammer.
  • Plan schedules for completing the studies missing from your degree. Tip: The Language Center organizes language study courses that are compulsory for degrees in the spring and summer!
  • Complete the studies in a goal oriented way and get any remaining studies (including recognition of prior learning) registered.
  • Request for the evaluation of study modules according to the instructions given by your department or school.
  • Please make sure that your study plan is correct, and you can graduate according to it. Contact your PSP tutor teacher, amanuensis or other supervisor.

At the beginning of the autumn semester 2021

  • Check your personal study plan and the curriculum for the academic year 2021 2022 . Contact your PSP tutor teacher, amanuensis or other supervisor if needed.
  • Ensure that your study grant is sufficient even if you do not receive your Bachelor’s degree within the normative duration of studies.
  • Update your PSP in WebOoodi and download it for yourself. Your PSP will not be transferred to Peppi as is.
  • Order your transcript of records from WebOodi before the service break. Your study attainments will not be lost in the transmission, but it might be nice to have a familiar looking transcript for yourself.
  • Order a study certificate from WebOodi . You might need it Complete open course feedback in WebOodi . Feedback is important!
  • Find out how to register for courses and exams in your subject during the service break if course registration is open during the service break. Registration in WebOodi is possible until the service break.
  • Find out how your subject will notify students of possible changes to teaching schedules during the service break. WebOodi , Tuudo and Nettilukari will no longer be up to speed during the service break.
  • Follow Yammer for current news. Take part in Peppi info sessions and question times.
  • If you wish to receive your degree certificate by the end of 2021, please submit your Master’s thesis for examination by 1 September and Bachelor’s thesis by 10 September and apply for a degree by 1 October.
    • Theses submitted after these dates will also be examined but saving the completed theses to the study register may be delayed due to the student data system change. Theses will be backdated to the date of grading. The degree certificate will be dated to either the date of submitting the degree certificate application or the date of the last completed study attainment, whichever is later.

During the service break in November 2021

  • Studying continues despite the service break but credits cannot be stored in the study information system during that time.
  • WebOodi is available in read only mode. In read only mode you can look through the studies you have completed before the service break, order a transcript of records or print your PSP. You cannot make changes to the information in WebOodi , e.g., you cannot update your PSP.
  • Please take part in Peppi user trainings and info sessions.

December 2021 — Welcome Peppi!

  • Get to know Peppi thoroughly. Many things are in a different place or look different than they did in WebOodi.
  • Check your new automatically formed PSP and edit it. Some courses may have fallen into the wrong place during data transfer. Contact your tutor teacher or amanuensis if your study attainments have transferred to the wrong study right.
  • Register for courses if your course registrations have not been transferred or they have been reopened in Peppi.
  • Be active and participate in Peppi info and training sessions.
  • Welcome to Peppi!

Peppi info sessions and question times for UEF students in March and April

University of Eastern Finland will deploy a new student data system in late 2021. WebOodi will be replaced by a modern data ecosystem called Peppi. The Peppi ecosystem includes a lot of diverse functions and plug-ins that will make every-day working and studying at the UEF easier. In addition to the student data system, Peppi will include functions for educational planning and facility reservation.

Peppi info session in March

All UEF students are welcome to join a Peppi info session to learn about the Peppi data ecosystem and its deployment at the UEF.

The info sessions will be recorded and distributed afterwards in Yammer.

Peppi question times for students

During the question times for students, you can ask questions about Peppi in Finnish or in English, and listen to what other students have on their mind. Before the question times, you can submit questions via the question time Padlet.

The question times will be arranged in the following times:

The questions and answers will be published afterwards in the students’ section in the Peppi Handbook that will be published in April. The publication of the Peppi Handbook will be announced later.

More information about the deployment can be found on the students’ Peppi bulletin in Kamu. Peppi-related news, discussions and events can be found in the Peppi Yammer group and later in the Peppi Handbook. Peppi-related questions and ideas can be sent to the email peppituki@uef.fi.

Student, suggest a name for the student’s desktop in Peppi!

The Peppi data ecosystem will be deployed at the University of Eastern Finland in late 2021. Peppi will replace WebOodi, so the data system change will affect all UEF students. More information about the deployment can be found on the students’ Peppi bulletin in Kamu.

Each user group in Peppi will have a desktop of their own which includes the user group’s functions. Students will use the student’s desktop in Peppi. This is called Pakki, but the name can be changed for the deploying university’s version of Peppi. Thus, we are looking for a new name for the student’s desktop for the UEF Peppi.

We organise a name contest for the student’s desktop, and all UEF students are welcomed to participate 1 – 15 March 2021.

A participant can suggest 1-3 names, and one can add voluntary reasons for the suggestion. The name suggestions can be submitted via Forms.

The winning suggestion will become the name of the student’s desktop and the winner will receive a Peppi-related prize. The winner will be decided by the students’ UEF Peppi working group.

The name of the student’s desktop will be announced during the Peppi question time for UEF students in April. More information about the question time and students’ Peppi info sessions will be posted soon.

A good name suggestion

  • fits the purpose
  • works in Finnish and English
  • is short and succinct
  • does not include numbers or special characters
  • is not in widely known use elsewhere

Welcome to share your ideas and contribute to the UEF Peppi!

From Oodi to Peppi – important information for students

University of Eastern Finland will deploy a new student data system in late 2021. WebOodi will be replaced by a modern data ecosystem called Peppi.

The Peppi ecosystem includes a lot of diverse functions and plug-ins that will make every-day working and studying at the UEF easier. In addition to the student data system, Peppi will include functions for educational planning and facility reservation.

In Peppi, students can e.g.

  • plan their studies (PSP)
  • register for courses and exams
  • view their timetable
  • get study certificates and transcripts of academic records
  • apply for courses completed at another institution to be registered to their UEF degree (recognition of prior learning)

The students’ functions are compiled cleverly to the student’s desktop in Peppi. The contents at the student’s desktop will be outlined by the autumn 2021, and the students’ UEF Peppi working group formed in December 2020 will participate in the planning.

The exact schedule of the Peppi deployment will be decided in the spring 2021. Prior to the deployment, there will be approx. a three-week downtime period during which no changes can be made to the student data system. However, WebOodi can be accessed in read-only mode. The downtime period is related to the student data system only, while teaching and studying continue normally.

Everyone should prepare for the downtime period where possible. Especially those students planning to graduate in late 2021 should take the downtime period and possible schedule changes caused by it into account. Everyone’s matters will be handled and saved to the data system as soon as possible, but the data system change may affect the services and the downtime period might slow down the process of graduation in late 2021.

It is worthwhile to follow the UEF Peppi communication and instructions. Information on the schedules of graduation and other important student matters will be given during the spring. There will be a to do list to help you prepare for the downtime period and the data system change, and further information will be available for students.

There will be help and support on how to use Peppi available. During this spring, there will be Peppi info sessions for students. The user instructions for Peppi will be compiled according to the user groups to the Peppi handbook, and the first version will be published with instructions for the deployment during this spring. After this, the handbook will be updated with user instructions and other relevant information.

Peppi-related news, discussions and events can be found in the Peppi Yammer group. Peppi-related questions and ideas can be sent to the email peppituki@uef.fi . For further information about the students’ UEF Peppi working group, you may contact the working group leader Jenna Jokinen.

Access to exam rooms at Christmas and New Year

You can go to the exam room on weekdays during the building’s opening hours without an access badge and without visiting Oppari’s service desk. NOTE! In the evenings, on weekends and public holidays, you will need either a personal access badge or one time access badge from Oppari to enter the exam room.

NOTE! If you have applied for a personal access code before 1 September 2020 and have not updated your access right during the autumn, ask for the access right to be updated from the key services (see the section “From where can I get a personal access badge” on the help page).

EXCEPTIONS IN THE BUILDING’S OPENING HOURS DURING CHRISTMAS AND NEW YEAR

If you need an access badge during Christmas and New Year, please pick it up in time from Oppari. NOTE! Oppari on both campuses is closed Mon-Sat 21-26.12.2020, so pick up the access bedge no later than Sat 19.12.2020. Also check other Oppari’s exceptions in opening hours.

Kuopio / Canthia and Mediteknia

  • Mon-Wed 21.-23.12.2020, Mon-Thu 28.-31.12.2020 and Mon-Tue 4.-5.1.2021 Canthia’s doors are open from 6.50 am to 4.15 pm and Mediteknia’s from 7.45 am to 4.15 pm
  • Fri-Sat 1.-2.1.2021 both Canthia and Mediteknia doors are closed (access the exam rooms only with an access badge)
  • Wed 6.1.2021 both Canthia and Mediteknia doors are closed (access the exam rooms only with an access badge)
  • Sat 9.1.2021 both Canthia and Mediteknia doors are closed (access the exam rooms only with an access badge)

Joensuu / Natura

  • Wed 23.12.2020 and Thu 31.12.2020 The Natura door is open from 7 am to 5.15 pm
  • Fri-Sat 1.-2.1.2021 Natura’s door is closed (access the exam room only with an access badge)
  • Wed 6.1.2021 Natura’s door is closed (access the exam room only with an access badge)

 

Study psychologist counselling service in December

There is a possibility to have study psychologist counselling service in December by phone. You can send us SMS message, tell that you would like to have counselling, and the psychologist will call you at these hours. Tell us your full name and study number in your message. You can contact the psychologists from both campuses.

 

Phone service:

3.12.2020 at 13:00-15:00

8.12.2020 at 13:00-15:00

15.12.2020 at 13:00-15:00

 

Mari Tirronen, Joensuu, GSM +358505691806

Katri Ruth, Kuopio, GSM: +358403552044

Info session for international students on Friday, 14 August 2020, at 13–14

Welcome to an online info session for international students on Friday, 14 August 2020, at 13–14!

The university is organising an info session for all international students about how the COVID-19 situation will affect teaching, learning and services at UEF this autumn. The info session will be led by the university’s Director of International Affairs, Ms Riikka Pellinen, and staff members from Student and Learning Services will be present to answer students’ questions. Welcome!

To join the info session, please go to https://www.uef.fi/live1/

If you have any questions or comments, please feel free to submit them during the info session via Presemo at https://presemo.uef.fi/studentinfo14082020