22206 Registration





Registration instructions

Registration instructions for new students

Academic year and registration as being present

The academic year at the University of Eastern Finland officially begins on 1 August and ends on 31 July. The autumn semester courses will begin on 1 September 2022 and the spring semester courses on 7 January 2023.

Contents

On this page, you can find the following:

  • Registration instructions for MDP students who deferred the start of their studies to the autumn 2022 semester
  • Registration instructions for new bachelor’s and master’s degree students
  • Registration instructions for new exchange students
  • Student and Learning Services’ customer service contact information

Registration instructions for International Master’s Degree students who deferred the start of their studies to the autumn 2022 semester





MDP students who deferred the start of their studies to the autumn 2022 semester

NOTE! It has been decided on 29 June 2021 that students who are unable to start their studies in the 2021-2022 academic year due to complications caused by the coronavirus pandemic may defer the start of their studies and register as absent for their first year of studies. This decision also pertains to students who have received a study place at UEF in 2020 and have already deferred the start of their studies from the 2020-2021 academic year.

These instructions pertain to the International Master’s Degree Programme students who received a study right in 2020 or 2021 but were granted a deferment of the start of their studies to the autumn 2022 semester due to complications caused by the coronavirus pandemic.

If your acceptance at the University of Eastern Finland was conditional (e.g. tuition fee, degree certificate):

  • you must meet the condition for your acceptance before your registration can be accepted.
  • Additionally, you must sign and return your Student agreement before you can register. If you have questions regarding this, please contact your programme coordinator.

The registration period for the academic year 2022-2023 starts 2 May 2022 and ends 15 September 2022. You must register as either present or absent within the registration period. Here you can find information on registering as being present or absent.

To register as absent, please contact the Student and Learning Services' customer service (contact information at the bottom of the page).

To register as present you must:

  1. pay the Student Union membership fee and provide a receipt for the payment
  2. bring or send in the filled-out registration form, and
  3. provide proof of your identity.

1. Pay the Student Union membership fee

The fee is 71,50 € for the full academic year / 35,50 € for the autumn semester / 36 € for the spring semester. Here you can find more information on the membership fee.

Pay the Student Union membership fee either

  • via bank transfer or
  • in person at the Student Union offices (opens in a new tab) once you are in Finland (you can pay with cash or card. Please note that the 50 € banknote is the largest banknote they accept).

To pay the fee via online banking or in your local bank, please follow the payment details below. Note that you are responsible for any possible transfer fees or service fees your bank may charge.

Payment details:

Recipient: Student Union of the University of Eastern Finland
Recipient's address: Yliopistonranta 3, FI-70211 Kuopio, Finland
Bank name: Osuuspankki/OP Bank/Pohjola Bank Pl
Bank address: Koskikatu 9, FI-80100 Joensuu, Finland
IBAN: FI37 5770 0520 2461 63
BIC/SWIFT: OKOYFIHH
Message: Student’s name and date of birth (dd/mm/yyyy)
Fee: 71,50 € / 35,50 € / 36 €

Either attach the payment receipt to the online registration form or bring/send a copy to the Student and Learning Services’ customer service (contact information at the bottom of the page). The payment receipt must state the date of payment, the amount paid and the recipient’s name and bank account number.

2. Fill out the registration form

Fill out the online registration form (opens in a new tab). Attach the Student Union membership fee receipt to the form.

If you are unable to fill out the online form, you can fill out the registration form (docx). Send or bring the filled-out and signed registration form to the Student and Learning Services' customer service (contact information at the bottom of the page).

3. Provide proof of your identity

Provide proof of your identity either

  • remotely (please contact opiskelu@uef.fi, and we will instruct you on how to do so safely) or
  • in person  at the customer service desk once you are on campus (contact information at the bottom of the page).






Tuition fees

Citizens outside the EU/EEA/Switzerland are required to pay tuition. If you are required to pay tuition, you must pay the first instalment of the tuition fee before you can register as present. The payment due dates are:

  • autumn semester – 31 July
  • spring semester – 30 November

Further information tuition fees.






Activating your UEF user account for the university's information systems

All UEF students must have a UEF user account. The user account is needed to log in to the university's electronic information systems, to use your UEF email account and to sign up for courses and exams electronically.

Here you can find information on activating your UEF account (opens in a new tab).

NOTE! Your UEF account will only start working when:

  • you have registered as present
  • your study right has started
  • you have activated the account
  • you have been strongly identified and
  • have registered as an MFA user.

How to get a UEF username?

If you have any questions regarding activating your account, please contact the IT Services (opens in a new tab).






Healthcare fee for students in higher education

All bachelor's and master's degree students who are registered as being present in a Finnish institute of higher learning are entitled to use the services of the Finnish Student Health Service (FSHS) (opens in a new tab) and must pay the healthcare fee for students in higher education (opens in a new tab) to Kela (the Social Insurance Institution of Finland).

If you are studying in a bachelor's or master's degree programme and are registered as present even for one day out of the semester, you must pay the fee. You will not be exempted from paying the fee even if you, e.g., do not use the services of the FSHS, do not receive student financial aid or are studying abroad.

Kela will not send you a bill for the student healthcare fee. You must pay the fee on your own initiative in the Kela e-service for each academic term. Find out how to pay the student healthcare fee (opens in a new tab) on the Kela website.

The due date for paying the student healthcare fee is determined based on the date on which you register as present, i.e., attending.

  • For the autumn term, the due date is 30 September provided you have registered as attending by then. If you register as attending for the autumn term on or after 1 October, the due date is 31 December.
  • For the spring term, the due date is 31 January provided you have registered as attending by then. If you register as attending for the spring term on or after 1 February, the due date is 31 July.

Find answers to frequently asked questions about the healthcare fee (opens in a new tab) on the Kela website.

If you have any question regarding the healthcare fee, please contact Kela directly. You can find the contact information on the Kela website (opens in a new tab).

The healthcare fee for students in higher education is based on the Act on Student Health Services for Students in Higher Education (in Finnish) (opens in a new tab) (695/2019).






Finnish personal identity code

International students staying in Finland for longer than three months should obtain a Finnish personal identity code (henkilötunnus in Finnish). You need it for, e.g., opening a bank account, and for the university’s database and statistical purposes. The personal identity code will also help with identification when you are in contact with different Finnish authorities.

Students from non-EU/ETA countries can apply for the Finnish Personal Identity Code when applying for the residence permit (opens in a new tab). It is highly recommended you do it early!

If you do not apply for the Finnish personal identity code when applying for residence permit, in order to get it later, you have to visit the local Digital and Population Data Services Agency offices (opens in a new tab) during the first three months of your stay. Ask to be registered in the Finnish Population Information System - this means that you are issued a personal identity code and your postal address in Joensuu/Kuopio is registered.

After receiving the identity code, please inform the Student and Learning Services’ customer service (contact information at the bottom of the page) about it:

  • You can visit our office and present the identity card or another document that displays the identity code.
  • If you are unable to visit our office in person, and wish to handle the matter via email, please contact the Student and Learning Services’ customer service and request instructions for sending the identity code in an encrypted email message. Wait for instructions before sending the identity code.






Student card

Students who have paid the Student Union (ISYY) membership fee may order a student card. For information on ordering your student card, see Student card and the term sticker (opens in a new tab).

Before you receive your student card, you can get a meal discount at the campus restaurants with a certificate of study. You can request a study certificate from the Student and Learning Services’ customer service (contact information at the bottom of the page).


Registration instructions for new bachelor’s and master’s degree students





New bachelor’s and master’s degree students

NOTE! The following instructions pertain to new students whose study right at UEF begin in the autumn 2022 semester. If you received a study right in 2020 or 2021 and were given a deferment of the start of your studies due to the coronavirus pandemic, you must register following the separate instructions above.

First year bachelor’s and master’s degree students are obliged to register as being present for the whole academic year (unless you have legal grounds for registering as absent, see chapter below: Registration as being absent as a new degree student).

If your acceptance at the University of Eastern Finland was conditional (e.g. tuition fee, degree certificate), you must meet the condition for your acceptance before your registration can be completed. Additionally, you must sign and return your Student agreement before you can register. If you have questions regarding this, please contact your programme coordinator.

The registration period starts 2 May and ends 15 September. You can register either remotely or in person at the Student and Learning Services' customer service desk (contact information at the bottom of the page).






Registration as being present as a new degree student

If you are obligated to pay tuition (only citizens outside the EU/EEA/Switzerland studying in English), you must pay the tuition fee before you can register as being present. You can find further information in the chapter 'Tuition fees' below.

Registration

To register as present, you need to pay the Student Union membership fee, fill out the registration form and provide proof of your identity.

You can register as present either online, in person or remotely by email:

  • Registration online:
    • Log into My Studyinfo with the same confirmation link that you used to confirm your study place. Proceed to register in the Oili registration service. Register as present (i.e. attending). The registration period in the Oili registration service is open from 2 May to 19 August.
    • Pay the Student Union membership fee online through the Oili registration service.
    • Fill out the online registration form (opens in a new tab). If you are unable to fill out the online form, you can fill out the registration form (docx) and send or bring the filled-out and signed registration form to the Student and Learning Services' customer service (contact information at the bottom of the page).
    • Provide proof of your identity. Contact the Student and Learning Services' customer service and request the instructions for doing so safely (contact information at the bottom of the page).
  • Registration in person:
    • If you cannot register online and your study right starts in the autumn semester, you can register in person at the Student and Learning Services' customer service desk (contact information at the bottom of the page) no later than 15 September.
    • If your study right starts in the spring semester and you want to register in person at the Student and Learning Services' customer service desk (contact information at the bottom of the page), you must do so by 15 January.
    • Pay the Student Union membership fee. You can find the payment instructions in the chapter 'Student Union membership for new bachelor's and master's degree students' below. Bring the receipt for the payment to the Student and Learning Services' customer service desk (contact information at the bottom of the page).
    • Fill out the registration form (docx) and bring it to the Student and Learning Services customer service desk (contact information at the bottom of the page).
    • Provide proof of your identity by bringing your ID to the Student and Learning Services' customer service desk (contact information at the bottom of the page).
  • Registration remotely by email:
    • If you are unable to register online through the Oili registration service, and you cannot register in person on campus, you can register remotely by email no later than 15 September for the autumn semester and by 15 January for the spring semester.
    • Pay the Student Union membership fee. You can find the payment instructions in the chapter 'Student Union membership for new bachelor's and master's degree students' below. Either attach the payment receipt to the online registration form or bring/send a copy to the Student and Learning Services' customer service (contact information at the bottom of the page).
    • Fill out the online registration form (opens in a new tab). Attach the Student Union membership fee receipt to the form. If you are unable to fill out the online form, you can fill out the registration form (docx). Send the filled-out and signed registration form to the Student and Learning Services' customer service (contact information at the bottom of the page).
    • Provide proof of your identity. Contact the Student and Learning Services' customer service and request the instructions for doing so safely (contact information at the bottom of the page).






Registration as being absent as a new degree student

Students registering as being absent will not take any courses or sit any exams during the semester/academic year in question.  Students who have registered as being absent will not pay the Student Union membership fee and thus are not entitled to any student benefits. Students registering as being absent must also register within the registration period.

To register as being absent:

  1. log into My Studyinfo with the same confirmation link that you used to confirm your study place
  2. Proceed to register in the Oili registration service.
  3. If you are unable to register in the Oili registration service, you can register as being absent by contacting the Student and Learning Services’ customer service (contact information at the bottom of the page).

Note, however, that according to the Universities Act, a first-year degree student may register as absent for the academic year for the following reasons only:

  1. service under the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women's Voluntary Military Service (194/1995);
  2. the student requires leave from their studies in order to take care of their child following birth or adoption;
  3. the student cannot begin studies due to being incapacitated by personal illness or injury. (In this case, it should be made clear that this entails incapacity for the entire semester or academic year.)

If you register as absent, you must prove the legal grounds for your absence. Documents proving the legal grounds for your absence should be sent via email or postal mail to the Student and Learning Services’ customer service (contact information below) by 30 September.

NOTE! If you do not have any of the three reasons defined in the Universities Act as stated above, you must register as being present for your first year. You must register as being present even if you cannot travel to Finland and start your studies. In these cases, registration will be done remotely by sending the required documents (a copy of passport, registration form, and the receipt of the Student Union payment) to Student and Learning Services’ customer service (contact information below).






Student Union membership for new bachelor’s and master’s degree students

Student Union (ISYY) membership is mandatory for bachelor’s and master’s degree students who register as being present. Information on ISYY membership benefits (opens in a new tab).

The Student Union membership fee is 71,50 € for the full academic year / 35,50 € for the autumn semester / 36 € for the spring semester.

  • If you register online through the Oili registration service, you pay the Student Union membership fee with a credit card upon registration.

OR

  • If you register in person or remotely by email, you can pay the fee in advance into the Student Union bank account using the payment details below. You can also pay the fee in your own Finnish bank after you have arrived in Finland and opened a bank account. It is also possible to pay the fee in cash or with a credit card at the Student Union offices (opens in a new tab). Please note that the 50 € banknote is the largest banknote they accept.

Please note that you are responsible for any possible transfer fees or service fees your bank may charge!

Payment details:

Recipient: Student Union of the University of Eastern Finland
Recipient's address: Yliopistonranta 3, FI-70211 Kuopio, Finland
Bank name: Osuuspankki/OP Bank/Pohjola Bank Pl
Bank address: Koskikatu 9, FI-80100 Joensuu, Finland
IBAN: FI37 5770 0520 2461 63
BIC/SWIFT: OKOYFIHH
Message: Student's name and date of birth (dd/mm/yyyy)
Fee: 71,50 € / 35,50 € autumn semester / 36 € spring semester

Remember to either attach the payment receipt to the online registration form or present it to the Student and Learning Services’ customer service (contact information at the bottom of the page) when you register in person or by email. The payment receipt must state the date of payment, the amount paid and the recipient’s name and bank account number.






Tuition fees

Citizens outside the EU/EEA/Switzerland are required to pay tuition. If you are required to pay tuition, you must pay the first instalment of the tuition fee before you can register as present. The payment due dates are:

  • autumn semester – 31 July
  • spring semester – 30 November

Further information tuition fees.






Activating your UEF user account for the university's information systems

All UEF students must have a UEF user account. The user account is needed to log in to the university's electronic information systems, to use your UEF email account and to sign up for courses and exams electronically.

Here you can find information on activating your UEF account (opens in a new tab).

NOTE! Your UEF account will only start working when:

  • you have registered as present
  • your study right has started
  • you have activated the account
  • you have been strongly identified and
  • have registered as an MFA user.

How to get a UEF username?

If you have any questions regarding activating your account, please contact the IT Services (opens in a new tab).






Healthcare fee for students in higher education

All bachelor's and master's degree students who are registered as being present in a Finnish institute of higher learning are entitled to use the services of the Finnish Student Health Service (FSHS) (opens in a new tab) and must pay the healthcare fee for students in higher education (opens in a new tab) to Kela (the Social Insurance Institution of Finland).

If you are studying in a bachelor's or master's degree programme and are registered as present even for one day out of the semester, you must pay the fee. You will not be exempted from paying the fee even if you, e.g., do not use the services of the FSHS, do not receive student financial aid or are studying abroad.

Kela will not send you a bill for the student healthcare fee. You must pay the fee on your own initiative in the Kela e-service for each academic term. Find out how to pay the student healthcare fee (opens in a new tab) on the Kela website.

The due date for paying the student healthcare fee is determined based on the date on which you register as present, i.e., attending.

  • For the autumn term, the due date is 30 September provided you have registered as attending by then. If you register as attending for the autumn term on or after 1 October, the due date is 31 December.
  • For the spring term, the due date is 31 January provided you have registered as attending by then. If you register as attending for the spring term on or after 1 February, the due date is 31 July.

Find answers to frequently asked questions about the healthcare fee (opens in a new tab) on the Kela website.

If you have any question regarding the healthcare fee, please contact Kela directly. You can find the contact information on the Kela website (opens in a new tab).

The healthcare fee for students in higher education is based on the Act on Student Health Services for Students in Higher Education (in Finnish) (opens in a new tab) (695/2019).






Finnish personal identity code

International students staying in Finland for longer than three months should obtain a Finnish personal identity code (henkilötunnus in Finnish). You need it for, e.g., opening a bank account, and for the university’s database and statistical purposes. The personal identity code will also help with identification when you are in contact with different Finnish authorities.

Students from non-EU/ETA countries can apply for the Finnish Personal Identity Code when applying for the residence permit (opens in a new tab). It is highly recommended you do it early!

If you do not apply for the Finnish personal identity code when applying for residence permit, in order to get it later, you have to visit the local Digital and Population Data Services Agency offices (opens in a new tab) during the first three months of your stay. Ask to be registered in the Finnish Population Information System - this means that you are issued a personal identity code and your postal address in Joensuu/Kuopio is registered.

After receiving the identity code, please inform the Student and Learning Services’ customer service (contact information at the bottom of the page) about it:

  • You can visit our office and present the identity card or another document that displays the identity code.
  • If you are unable to visit our office in person, and wish to handle the matter via email, please contact the Student and Learning Services’ customer service and request instructions for sending the identity code in an encrypted email message. Wait for instructions before sending the identity code.






Student card

Students who have paid the Student Union (ISYY) membership fee may order a student card. For information on ordering your student card, see Student card and the term sticker (opens in a new tab).

Before you receive your student card, you can get a meal discount at the campus restaurants with a certificate of study. You can request a study certificate from the Student and Learning Services’ customer service (contact information at the bottom of the page).


Registration instructions for new exchange students





New exchange students

Registration

New exchange students must register as being present before they can start their studies. Exchange students can register either

  • online or
  • in person at the Student and Learning Services after arriving on campus.

Register online

To register online, you must fill out your personal information and submit the online registration form (opens in a new tab). If you wish to join the Student Union, you must attach the receipt for the Student Union membership fee to the form. You can find the payment instructions below.

OR

Register in person

Alternatively, you can register in person at the Student and Learning Services’ offices once you are in Finland.

Please present the following documents upon registration:

  1. your registration form (docx) duly filled out and signed
  2. your receipt for the payment of the Student Union membership fee (a receipt issued by your bank, an ATM receipt or a print-out from your online bank), if you choose to join the student union. See the next chapter on Student Union membership.






Student Union membership for exchange students

Student Union (ISYY) membership is voluntary for international exchange students. You can find information on the membership benefits for exchange students on the ISYY website (opens in a new tab).

If you wish to join ISYY, you can pay the membership fee either

The Student Union membership fee is 71,50 € for the full academic year / 35,50 € for the autumn semester / 36 € for the spring semester.

  • You can pay the fee with cash or card at the Student Union offices. Please note that the 50 € banknote is the largest banknote they accept.
  • Remember to present the payment receipt when you are registering.
  • If you pay the fee abroad, please note that you are responsible for any transfer fees or service fees that your bank may charge!

Payment details:

Recipient: Student Union of the University of Eastern Finland
Recipient's address: Yliopistonranta 3, FI-70211 Kuopio, Finland
Bank name: Osuuspankki/OP Bank/Pohjola Bank Pl
Bank address: Koskikatu 9, FI-80100 Joensuu, Finland
IBAN: FI37 5770 0520 2461 63
BIC/SWIFT: OKOYFIHH
Message: Student’s name and date of birth (dd/mm/yyyy)
Fee: 71,50 € / 35,50 € / 36 €






Activating your UEF user account for the university's information systems

All UEF students must have a UEF user account. The user account is needed to log in to the university's electronic information systems, to use your UEF email account and to sign up for courses and exams electronically.

Here you can find information on activating your UEF account (opens in a new tab).

NOTE! Your UEF account will only start working when:

  • you have registered as present
  • your study right has started
  • you have activated the account
  • you have been strongly identified and
  • have registered as an MFA user.

How to get a UEF username?

If you have any questions regarding activating your account, please contact the IT Services (opens in a new tab).






Finnish personal identity code

International students staying in Finland for longer than three months should obtain a Finnish personal identity code (henkilötunnus in Finnish). You need it for, e.g., opening a bank account, and for the university’s database and statistical purposes. The personal identity code will also help with identification when you are in contact with different Finnish authorities.

Students from non-EU/ETA countries can apply for the Finnish Personal Identity Code when applying for the residence permit (opens in a new tab). It is highly recommended you do it early!

If you do not apply for the Finnish personal identity code when applying for residence permit, in order to get it later, you have to visit the local Digital and Population Data Services Agency offices (opens in a new tab) during the first three months of your stay. Ask to be registered in the Finnish Population Information System - this means that you are issued a personal identity code and your postal address in Joensuu/Kuopio is registered.

After receiving the identity code, please inform the Student and Learning Services’ customer service (contact information at the bottom of the page) about it:

  • You can visit our office and present the identity card or another document that displays the identity code.
  • If you are unable to visit our office in person, and wish to handle the matter via email, please contact the Student and Learning Services’ customer service and request instructions for sending the identity code in an encrypted email message. Wait for instructions before sending the identity code.






Student card

Students who have paid the Student Union (ISYY) membership fee may order a student card. For information on ordering your student card, see Student card and the term sticker (opens in a new tab).

Before you receive your student card, you can get a meal discount at the campus restaurants with a certificate of study. You can request a study certificate from the Student and Learning Services’ customer service (contact information at the bottom of the page).


Student and Learning Services’ customer service contact information

If you have any questions regarding registration, please do not hesitate to contact us.





Student and Learning Services’ Customer Service

The Student and Learning Services’ customer service desk offers general study counseling, information on term registration and study rights and maintains the student register. The customer services desk also provides student certificates and transcripts of records.

Phone number: +358 29 445 8900

  • phone service Mon–Fri from 10 am to 3 pm (10–15)
  • from 1 June to 31 July, phone service available Mon–Fri from 10 am to 2 pm (10–14)

Opening/office hours:

  • the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 3 pm (10–15).
  • from 1 June to 31 July the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 2 pm (10–14).

NOTE! Remember to check the exceptions to Student and Learning Services' customer service opening hours.

Email address: opiskelu@uef.fi

  • If your message contains confidential information, contact us and we will give you instructions on how to send your message encrypted.

Visiting address:

  • Joensuu Campus, Aurora building, entrance A, ground floor (Yliopistokatu 2)
  • Kuopio Campus, Canthia building, 2. floor, Oppari (Yliopistonranta 1 C)

Postal address:

  • Joensuu: University of Eastern Finland/Student and Learning services, P.O.Box 111, FI-80101 Joensuu
  • Kuopio: Postal address: University of Eastern Finland/Student and Learning services, P.O.Box 1627, FI-70211 Kuopio


Registration at the university comes under the provisions of the Universities Act (558/2009).





General information concerning registration





International Master’s Degree Students (First Year)

Prior to registration, first-year students are required to formally accept their study place by using the link they have received from UEF by email. The degree programme will inform the deadline for confirming the study place and it may change annually. If you do not confirm your study place, you will forfeit it.

If you are obliged to pay a tuition fee, pay the fee by deadline. Instructions on invoices will be sent to you by email. The tuition fee and the Student Union fee must be paid before the registration. The Student Union membership fees change every academic year.

After you have paid the tuition fee (if applicable), you can register online by logging into My Studyinfo with the same confirmation link you used for confirming your study place. Then proceed to register in the Oili registration service. Register as present (i.e. attending) and pay the student union fee by deadline.

If you cannot register online, you should register in person at the Student and Learning Services. If you know that you will arrive in Finland after the deadline for registration, please send an e-mail to opiskelu@uef.fi and explain your situation.

Upon registration, your information will be entered into the student register.

Once registered, you will get a student certificate. By showing this certificate, you will get a substantial discount on meals at certain campus restaurants and you are entitled to use the services provided by Finnish Student Health Service (FSHS) until you get your student card. NOTE! The services of FSHS are not available for exchange students!

You will also get instructions on how to activate your user account for the university’s IT services (e.g. email, WebOodi etc.) upon registration. The user account can be used in approximately one hour after the activation once your study right is valid. Please note, however, that your user account may not have all the necessary user rights at once, as new students get their final user rights only after registering at the university and after their information has been updated in the IDM system. This can take up to one day.





Registration as Being Absent
  • Each student must register as being present or absent for each one of their active study rights in the Oili registration service annually within the registration period.
  • Registration is study right -specific. If you have more than one active study right, you can register as being present or absent for all of them or, e.g., as present for one and as absent for another.
  • Registration is also term-specific. This means that you can register as being absent for one semester and present for another. Remember to take the normative duration of studies into consideration.

NOTE! Remember to register as being present or absent for each one of your active study rights!

You can find the registration instructions here:

Registration instructions for new students

Annual registration – enrolled students

Registration as being present

Students generally register as present because only those who register as present can participate in teaching and training, take examinations and complete a degree, in addition to being eligible for student financial aid. Registering as present is also mandatory for any periods spent studying abroad as an exchange student.

According to the Universities Act, all university students who have been admitted to a programme leading to a bachelor’s or master’s degree belong to the student union. Student union members pay the student union membership fee when they register as present at the university. Student union members can apply for a student card and are entitled to student benefits. Find out more about the student card and student benefits.

Changing registration status from present to absent in the middle of the academic year

You can only change your registration from present to absent during the registration periods (for the whole academic year or the autumn term only, between 3 May – 15 September; or for the spring term only, between 1 December–15 January). You cannot change your registration status from present to absent in the Oili registration service; you must contact the Student and Learning Services’ customer service by email or phone or visit the customer service desk (contact information at the bottom of the page).

Any requests for a refund of the student union membership fee must be submitted by the end of September (whole academic year or autumn term) or by the end of January (spring term). See the Student Union ISYY website for a Membership fee refund application among ISYY’s documents (opens in a new tab). Select Forms and then Membership Fee.

Registration as being absent

A student may register as absent if they do not intend to complete any studies at the university during the semester they register as being absent for. Students registering as being absent must also register within the registration period. Students registering as being absent cannot take any courses or sit any exams during the semester or academic year in question. Those who register as absent do not pay the Student Union membership fee or the healthcare fee for students in higher education. Absent students are not entitled to student benefits or the services of the Finnish Student Health Services (FSHS).

Students who register as absent have limited access to the UEF electronic services. You can find more information on the UEF account and user rights from the IT Services’ website (opens in a new tab).

According to the Universities Act, a student can register as absent for two academic terms (i.e., one full academic year) without the period of absence affecting the duration of studies. For study rights that started before 1 August 2015, the maximum period for registering as absent without the the period of absence affecting the duration of studies is four academic terms.

In addition to regular absences, there are statutory absences as defined by the Universities Act. Absences due to military service, non-military service or women’s voluntary military service as well as absences due to requiring leave from one’s studies in order to take care of one’s child due to birth or adoption are statutory absences. Such absences may extend a student’s study right and are recorded in the student register on the basis of documentation provided by the student within a given deadline (you can find information on the required documents in the following section).

NOTE! If you have been granted an extension to your study right, registering as absent will not extend your study right further (incl. statutory absences).

Registering as absent due to a statutory reason and the required documents

If a student registers as being absent due to a statutory reason for absence, as defined by the Universities Act, their study right duration may be extended. The student must prove they have a statutory reason for absence with a document. The deadline for sending or bringing the document to the Student and Learning Services’ customer service (contact information at the bottom of the page) is 30 September for the full academic year or autumn semester only / 31 January for the spring semester only.

The duration of studies can be extended on the basis of a statutory reason for absence only if the student has registered as absent at the university within the registration period and provided the required document proving the statutory reason for absence. You cannot register as absent nor can your registration be changed from present to absent after the registration period has ended. A statutory reason for absence cannot be recorded for a student who is registered as present. Here you can find information on how statutory absences affect the normative duration of studies.

You can register as being absent for a semester due to a statutory reason if the statutory reason covers at least one day out of the semester.

The documents verifying a statutory reason for absence may be in Finnish, Swedish or English.

If a statutory reason for absence arises after the registration period has ended, and the student has already registered as present, the registration will not be changed to absent. However, the statutory reason may be taken into account if the student needs to apply for an extension to their study right.

Additional instructions for first year students who register as being absent

  • If a first year student registers as being absent and does not bring or send the document proving grounds for statutory absence to the Student and Learning Services’ customer service (contact information at the bottom of the page) by the deadline (30 September for the full academic year or autumn semester only / 31 January for the spring semester only), the student forfeits their right to study. In order to re-activate your study right later, you will need to re-register.
  • A first year student has the right to be absent for the full academic year even if the statutory reason for absence covers just one day out of the academic year.
  • If the statutory reason for a first-year student’s absence covers just the spring semester, the student may register as being absent for the full academic year or as present for the autumn semester and then as absent for the spring semester within the spring semester registration period.
  • Please note that if you do not have any of the three statutory reasons defined in the Universities Act, you must register as being present during your first year. You must also register as being present if you cannot travel to Finland and start your studies. In these cases, registration will be done remotely by sending the required documents (a copy of passport, registration form and the receipt of the Student Union payment) to the Student and Learning Services’ customer service (contact information at the bottom of the page).

Statutory reasons for registering as absent as defined by the Universities Act

1. The student is in active service in accordance with the Conscription Act (1438/2007), the Non-Military Service Act (1446/2007), or the Women’s Voluntary Military Service Act (194/1995)

Required documents:

  1. Before the service starts, the student must bring or send their call-up order (only Finnish) showing that the service takes place during the academic year in question to the Student and Learning Services’ customer service (contact information at the bottom of the page).
  2. After the service ends, the student must also bring or send a copy/picture of their service certificate or military passport to the Student and Learning Services customer service (contact information at the bottom of the page).
2. The student requires leave from their studies in order to take care of their child due to birth or adoption

Required documents:

  • A medical certificate regarding the pregnancy (international students only)
  • Kela’s certificate regarding maternity, paternity or parental allowance period or corresponding certificates from the authorities of another country regarding statutory parental leave
  • Paternity leave can only be verified with a certificate from Kela
3. A first-year student is unable to start their studies due to the student’s own illness or injury

Required documents:

  • Sickness allowance decision or, if no decision exists, a medical certificate. The medical certificate must state which illness or injury the student suffers from, and that this condition prevents the student from beginning their studies in their first year.
  • Obstacles caused by the practical arrangements required by the illness or injury: an adequate clarification, e.g. a certificate from the student housing foundation that the student is on the waiting list for an apartment required by their injury. The student’s own notification is not an adequate clarification.
  • If you register as absent due to illness or injury, you cannot complete any studies even if you receive sickness allowance for students (which allows some studying, i.e., about 40 % of the regular amount of credits).
  • Registering as absent due to illness or injury does not extend the study right. A first-year student may register as absent due to illness or injury but their study right will not be extended as is the case with the statutory reasons above. Registering as being absent due to illness or injury will use up regular periods of absence excluded from the normative duration of studies.
  • NOTE! Illness or injury is only considered as a statutory reason for registering as absent for first-year students.

Changing registration status from absent to present in the middle of the academic year

Registration as absent can be changed to present at any time during the academic year.

  • During the registration period, the change can be made by paying the student union membership fee in the Oili registration service (opens in a new tab) using one’s personal online banking codes.
  • Outside the registration period, the student can request the payment details needed to pay the Student Union membership fee from the Student and Learning Services’ customer service (contact information at the bottom of the page). The student must provide proof of payment of the Student Union membership fee to the Student and Learning Services’ customer service in person or by email.

More information on registration:





Student and Learning Services’ Customer Service

The Student and Learning Services’ customer service desk offers general study counseling, information on term registration and study rights and maintains the student register. The customer services desk also provides student certificates and transcripts of records.

Phone number: +358 29 445 8900

  • phone service Mon–Fri from 10 am to 3 pm (10–15)
  • from 1 June to 31 July, phone service available Mon–Fri from 10 am to 2 pm (10–14)

Opening/office hours:

  • the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 3 pm (10–15).
  • from 1 June to 31 July the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 2 pm (10–14).

NOTE! Remember to check the exceptions to Student and Learning Services' customer service opening hours.

Email address: opiskelu@uef.fi

  • If your message contains confidential information, contact us and we will give you instructions on how to send your message encrypted.

Visiting address:

  • Joensuu Campus, Aurora building, entrance A, ground floor (Yliopistokatu 2)
  • Kuopio Campus, Canthia building, 2. floor, Oppari (Yliopistonranta 1 C)

Postal address:

  • Joensuu: University of Eastern Finland/Student and Learning services, P.O.Box 111, FI-80101 Joensuu
  • Kuopio: Postal address: University of Eastern Finland/Student and Learning services, P.O.Box 1627, FI-70211 Kuopio






Registration after the First Year or for one semester only

All degree students must register for each academic year either as being present or absent.

NOTE! Citizens outside the EU/EEA/Switzerland studying in bachelor’s and master’s degree programmes are required to pay tuition. If you are required to pay a tuition fee, you must pay the next instalment of the fee before you can register as present for the 2022-2023 academic year. If you have questions regarding the tuition fee, contact your programme coordinator.

The instructions for annual registration at the university apply to students who are already enrolled at the university, i.e., they are in their second, third, etc., year of studies. If you are a first-year student, see registration instructions for new students.

Registration period

All degree students must register as being present or absent at the university for each academic year within an appointed registration period.

The registration period for the academic year 2022–2023 starts on 2 May 2022 and ends on 15 September 2022.

The period for registering for the spring term only is 1 December 2022 – 15 January 2023. For more information concerning registration for the spring term, see the instructions below.

Registration in the Oili registration service

You can register electronically through the Oili registration service (opens in a new tab). Registrations done in Oili will show in Peppi.

If you have more than one active study right

Following the Peppi deployment, annual registration is now study right specific.

If you have more than one active study right at UEF, you must register as being present or absent for each one in the Oili registration service. If you register as being present for more than one active degree study right, you will only have to pay the student union membership fee once.

You can also register as being absent to a study right you do not intend to complete studies with. Additionally, you can register as being absent for one semester and present for another, for instance.

You can see all of your active degree study rights in Oili. These are the study rights you must register for. If you do not register as present or absent for each one of your active study rights during the registration period, you will need to re-register before you can continue your studies in a study right you did not register for during the registration period.

Registration as being present

Undergraduate students aiming at a bachelor’s and/or a master’s degree must pay the student union membership fee (using personal Finnish bank codes) when registering as present. The Student Union membership fee for the entire academic year is 71,50 €. For just the autumn semester the fee is 35,50 €, and for just the spring semester the fee is 36 €.

For licentiate and doctoral students, who have already completed their master’s degree, the Student Union membership is voluntary. The amount of the student membership fee for licentiate and doctoral students and other student groups entitled to join the student union can be found at Student Union Membership Fees.

Registration as being absent

You can register as absent if you are not going to attend any courses, complete any studies or complete your degree during the academic year, or if you have a statutory reason for absence, such as participation in military or non-military service or being on maternity, paternity or parental leave. The duration of studies can be extended on the basis of a statutory reason for absence if the student registers as absent at the university for such a period of absence.

Those who register as absent must also do so within the registration period either in the Oili registration service (opens in a new tab) or by contacting the Student and Learning Services’ customer service (contact information below).

Read more about registering as absent.

Registering for the spring term

The period for registering for the spring term is 1 December 2022 – 15 January 2023.

You can register for the spring term through the Oili registration service (opens in a new tab). All bachelor’s degree, master’s degree and post-graduate degree students can register using the Oili registration service.

You can register for the spring term in the Oili registration service only if your registration for the autumn 2022 semester is on record in the student register. If you did not register for the autumn 2022 semester and your registration is not on record in the student register, you must apply for re-registration.

If you are unable to register in the Oili registration service

Registration through Oili is the primary means of registration. However, if you are unable to register through the Oili registration service, please contact the Student and Learning Services’ customer service (contact information below).

If you wish to register as present, you can ask for the payment details for the Student Union membership fee from the Student and Learning Services’ customer service and pay the fee at your bank or through mobile banking. Alternatively, you can pay the fee at the Student Union offices (opens in a new tab). If you register this way, you must present the receipt for the payment to the Student and Learning Services’ customer service either in person or by email/postal mail (contact information below).

Healthcare fee for students in higher education

All bachelor’s and master’s degree students who are registered as being present in a Finnish institute of higher learning are entitled to use the services of the Finnish Student Health Service (FSHS) (opens in a new tab) and must pay the healthcare fee for students in higher education (opens in a new tab) to Kela (the Social Insurance Institution of Finland).

If you are studying in a bachelor’s or master’s degree programme and are registered as present, you must pay the fee. You will not be exempted from paying the fee even if you, e.g., do not use the services of the FSHS, do not receive student financial aid or are studying abroad.

Kela will not send you a bill for the student healthcare fee. You must pay the fee on your own initiative in the Kela e-service for each academic term. Find out how to pay the student healthcare fee (opens in a new tab) on the Kela website.

The due date for paying the student healthcare fee is determined based on the date on which you register as present, i.e., attending.

  • For the autumn term, the due date is 30 September provided you have registered as attending by then. If you register as attending for the autumn term on or after 1 October, the due date is 31 December.
  • For the spring term, the due date is 31 January provided you have registered as attending by then. If you register as attending for the spring term on or after 1 February, the due date is 31 July.

Find answers to frequently asked questions about the healthcare fee (opens in a new tab) on the Kela website.

The healthcare fee for students in higher education is based on the Act on Student Health Services for Students in Higher Education (in Finnish) (opens in a new tab) (695/2019).

Studying abroad

Students who study abroad during the 20222023 academic year must register as present at UEF for the duration of their studies abroad because the courses they will complete abroad are included in their degree studies at the University of Eastern Finland.

Double degree and joint degree students

Double degree and joint degree students are obligated to register annually just like other degree students, and they too must register as present for the whole duration of their studies. The degree programme may apply for an exemption from paying the Student Union membership fee from the Student Union for the semesters the student is studying abroad in another partner university.

Students who are required to pay tuition

Students who are required to pay a tuition fee must do so before they can register as present for the academic year. A student’s annual registration can be revoked if they have not paid the tuition fee by the deadline. The autumn semester tuition fee payment deadline is 31 July, and the spring semester tuition fee payment deadline is 30 November.

Here you can find further information on tuition fees.

If you forgot to register

Students who do not register as present or absent at the university during the registration period must apply for re-registration before they can continue their studies. Readmission is granted based on an application submitted to the Student and Learning Services’ customer service. In addition, a re-registration fee of 35 € is charged from students who register after the registration period has ended (the collection of the re-registration fee is stipulated in the Ministry of Education decree 1082/2009).

Read more about re-registration.

Student and Learning Services’ customer service contact information





Student and Learning Services’ Customer Service

The Student and Learning Services’ customer service desk offers general study counseling, information on term registration and study rights and maintains the student register. The customer services desk also provides student certificates and transcripts of records.

Phone number: +358 29 445 8900

  • phone service Mon–Fri from 10 am to 3 pm (10–15)
  • from 1 June to 31 July, phone service available Mon–Fri from 10 am to 2 pm (10–14)

Opening/office hours:

  • the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 3 pm (10–15).
  • from 1 June to 31 July the Student and Learning Services’ customer service desk is open on Mondays, Wednesdays and Fridays from 10 am to 2 pm (10–14).

NOTE! Remember to check the exceptions to Student and Learning Services' customer service opening hours.

Email address: opiskelu@uef.fi

  • If your message contains confidential information, contact us and we will give you instructions on how to send your message encrypted.

Visiting address:

  • Joensuu Campus, Aurora building, entrance A, ground floor (Yliopistokatu 2)
  • Kuopio Campus, Canthia building, 2. floor, Oppari (Yliopistonranta 1 C)

Postal address:

  • Joensuu: University of Eastern Finland/Student and Learning services, P.O.Box 111, FI-80101 Joensuu
  • Kuopio: Postal address: University of Eastern Finland/Student and Learning services, P.O.Box 1627, FI-70211 Kuopio






Delays in Registration or Failure to Register

Re-registration at the Student and Learning Services

Student who fails to register at the university during the registration period (closing on 15 September), or a first-year degree student who registers as being absent but fails to submit the required documents proving the legal grounds for absence, will need to re-apply for the right to register in writing.

As a rule, students should re-register in person at Student and Learning Services and have with them a duly completed re-registration form and the required receipts indicating the payment of the re-registration fee and possible Student Union membership fee.

It is also possible to register by telephone or email, in which case the student should send the required receipts to Student and Learning Services by mail. When registering by telephone or email, students are recommended to contact Student and Learning Services in advance to agree on the procedure. The re-registration procedure is based on the Universities Act (558/2009, Section 39).

Read more on re-registration.

If a year or more has passed since the previous registration

If a year or more has passed since your last registration, you will need to present the required payment receipts of re-registration fee and possible Student Union membership fee and have an approved personal study plan (PSP) in WebOodi. If you do not have a valid user ID for the university’s IT services, the study plan should can be submitted on paper and be approved by the coordinator of the study programme.

First-year degree students who register as being absent but fail to submit the required documents

According to the Universities Act, a first-year degree student may register as absent for the academic year for for the following reasons only:

  1. service under the Conscription Act (1438/2007), Non-Military Service Act (1446/2007), or Act on Women’s Voluntary Military Service (194/1995);
  2. maternity, paternity or parental leave;
  3. the student cannot begin studies due to being incapacitated by personal illness or injury. In this case, it could be made clear that this entails incapacity for the entire semester or academic year.

Students who register as absent must prove the legal grounds for their absence. Documents proving the legal grounds for absence should be sent by post to Student and Learning Services by 30.9. Students who fail to do this will lose their right to study. If they wish to start their studies later, they must re-apply for the right to register and pay the re-registration fee.

Re-registration fee

A re-registration fee of EUR 35 will be collected from re-registering students. The fee will be collected from all the students who fail to register at the university as being present or absent during the registration period. The re-registration fee will not be collected from students who after discontinuing their studies wish to register as being present, if they register during the academic year in which the discontinuation ended.

The re-registration fee is paid into a the University of Eastern Finland bank account found in the re-registration form.

Further information: